Job title:Parking & Transport Co-Ordinator (Transport)
Post number:ES5126
Reports to:Logistics and Transport Officer
Department:Estate & Facilities Management
Location:Falmer
Grade:3
Purpose of the role
To provide a coach booking function for university field trips and an administrative function for the university vehicle fleet, as well as assisting with all parking-related matters, and to assist the Logistics and Transport Officer in ensuring that the university’s transport policies are compliant and fully up to date
Line management responsibility for: None
Main areas of responsibility:
- To assist with the management for end-to-end vehicle bookings for University field trips to ensure that all reservations are handled promptly and efficiently, in line with University Financial Regulations, and that the transportation service is delivered in a timely fashion,
- To assist the Logistics & Transport Officer with the management of the vehicle fleet to ensure the following:
- all university vehicles are maintained, inspected and taxed in accordance with university policy,relevant transport and health & safety legislation, vehicle breakdown cover is in place and fuel cards effectively managed.
- insurance claims and accident repair procedures are followed up promptly
- To assist with undertaking research into Transport Regulations, Health & Safety legislation and other organisations’ driving policiesand assist with the development of future sustainable travel plans.
- To record and update, on a regular basis, statistics relating to university bus services and produce statistical analyses to ensure that reliable management data about bus service is available
- To assist with the administration of the parking management system, to ensure that parking space requests and appeals are handled promptly and fairly and that parking spaces are managed efficiently,
- To assist the Logistics & Transport Officer in handling disputes relating to Contractual Breach Charge notices and parking permit appeals, to ensure that they are resolved promptly and efficiently,
- To assist the Logistics & Transport Officer in developing technological improvements to maximise the efficiency of the Parking & Transport Office.
- To assist with the preparation of written correspondence and documentation and the provision of an effective filing system to facilitate the smooth running of the office and ensure that appropriate records are maintained.
General responsibilities
These are standard to all University of Brighton job descriptions.
- To undertake other duties appropriate to the grade and character of work as may be reasonably required, including specific duties of a similar or lesser grade.
- To adhere to the University’s Equality and Diversity Policy in all activities, and to actively promote equality of opportunity wherever possible.
- To be responsible for your own health and safety and that of your colleagues, in accordance with the Health and Safety at Work Act.
- To work in accordance with the Data Protection Act.
The person specification focuses on the knowledge, qualifications, experience and skills (both general and technical) required to undertake the role effectively. Please ensure that your application demonstrates how you meet the essential criteria. You will be assessed by your completed application form (A), at interview (I) and in some instances through an exercise (E).
Essential criteria / A, I, EKnowledge /
- Knowledge of and commitment to good customer service.
- An understanding of transport and parking services and regulations.
- An understanding of health and safety legislation
- The ability to write clearly and grammatically to draft correspondence and produce simple reports.
- Ability to maintain calm and professional approach at all times.
- Numeracy skills to be able to undertake simple calculations.
- Organisational, prioritising and planning skills to manage a busy workload.
- Communication skills to be able to deal with staff and visitors politely both on the telephone and in person.
A
A
A,I, E
A, I
A,
A, I
A, I
Qualifications /
- .No formal qualifications are required for this role.
Experience /
- Previous experience of working as part of a busy team in a customer-focussed office environment.
Managing people /
- Not applicable
Technical/work based skills /
- Ability to use MS Office applications (Word, Outlook, Excel).
- Ability to manipulate spreadsheets and databases.
A, I, E
Other requirements
Desirable /
- Full driving licence.
- An understanding of Department of Transport and other relevant legislation/regulations.
- Previous experience of working with vehicle fleet.
- Any appointment is generally made at the bottom of the salary range for the grade dependent upon experience and previous salary.
- This is a full time post and is fixed term for 12 months.
- Annual leave entitlements are shown in the table below and increase after 5 years’ service. In addition, to the eight Bank Holidays, there are university discretionary days between Christmas and New Year. All leave, including bank holidays and discretionary days, is pro-rated for part time employees.
Grades / Basic entitlement per year / Grades / After 5 years’ service
1-3 / 23 days / 1-3 / 28 days
4-7 / 25 days / 4-7 / 30 days
8-9 / 27 days / 8-9 / 30 days
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Date: June 2017