JOB DESCRIPTION
Job Title:Interim Human ResourcesAdvisor - Recruitment
Responsible to: Human Resources Director
Location: Nottingham Voluntary Action Centre, Mansfield Road, Nottingham but with travel to other sites
Hours: 37.5 hours per week
Salary: Circa £22,000
Duration:Up to 12 months
Background
This temporary post has been created to launch and embed an new on line recruitment and applicant tracking system, upskill and support managers and create recruitment and workforce development strategies to support our future growth strategies
Primary purpose of post
- Working with managers to providea professional recruitment service including assisting with shortlisting, interviewing, designing and implementing recruitment exercises, on-boarding and ensuring vetting processes are in place for all our departments
- To provide recruitment and selection training for managers
- Working with managers to devise recruitment strategies for future recruitment and workforce development needs
- To provide generalist HR support to employees and managers as required
- To support the development of an organisational culture that puts our Christian Core Values– Caring, Honesty, Respect and Responsibility- at the centre of all we do
Principal Responsibilities
1Recruitment
1.1 To develop and implement the on line applicant tracking and recruitment system and manage applications, monitoring and records relating to recruitment, selection, job descriptions, job offers, induction and probation including sending out application packs; collating shortlisting packs; dealing with queries; chasing documents; taking up and verifying references, DBS and identity checking etc
1.2 To advise on, administer and take part in shortlisting exercises, tests, recruitment interviews and other selection processes
1.3 To review, improve and be part of the induction process for new starters
1.4To work with and support managers to development recruitment strategies to meet future staffing needs as services are planned in new service areas, locations and markets
1.5To undertake quality assurance exercises on recruitment exercises and to investigate and respond to recruitment complaints, to challenge inappropriate practice and ensure that any learning is embedded
1.6To maximise the impact of the new applicant tracking and recruitment system to ensure that the investment is worthwhile and the customer experience is maximised
1.7Under the direction of the HR Director, to review all recruitment and selection policies, procedures, procedures and documents
1.8To work with the Marketing, Communication and Funding Team to ensure a consistent employee brand and employer offering throughout our recruitment and selection process
1.9Working with the Marketing, Communication and Funding Team to develop on line and hard copy recruitment materials, attending recruitment fairs and developing traditional and non traditional recruitment channels
2Training and Development
2.1To train managers in effective recruitment and selection methods and skills through workshops and coaching
2.2To train staff and managers and ensure the effective use of the on line applicant tracking and on line recruitment system
2.3To assist in the delivery of our corporate induction programme and other HR workshops as required
3Administration / Management Information
3.1 To identify and initiate improvements to processes to maximise performance and efficiency
3.2To work with managers, the IT Manager and the HR team to ensure the accuracy of all information on the Recruitment system
3.3To monitor, record, collate, analyse and present employee information and undertake all administration relating to but not limited to staff turnover, sickness absence, performance indicators, benefits, salary sacrifice, wellbeing, pensions, employee engagement and demographic composition
4 Employee Relations
4.1 Under the direction of the HR Director, to provide advice, best practice guidance and challenge to managers and employees on employment law, HR policies and procedures, terms and conditions etc
4.2 Under the direction of the HR Director to support, mentor and advise managers on issues relating to staff including sickness absence, performance, disciplinaries, restructures etc
4.3 To identify, research, implement and evaluate initiatives and efficiencies to improve our employer offering including employee engagement initiatives, work experience schemes, employer branding, work shadowing, wellbeing initiatives etc
Responsibilities of all YMCA staff, casual workers and managers
1Ambassador for the YMCA
To act as an advocate and ambassador of the YMCA; promoting and exemplifying the YMCA’s core values, mission, vision, and ethos and to positively and proactively protect the YMCA’s reputation.
2 Other Duties
To undertake any other duties and responsibilities as may be assigned by your Line Manager or anyone else designated by the Chief Executive Officer, as necessary. To work in a flexible way to ensure that workload is completed and to undertake any other jobs commensurate with the seniority of the post.
3 Discretion to Act
To exercise discretion in the performance of the duties of the post, to use best practice and to ensure the effective and efficient use of resources.
Nothing in this Job Description is intended to authorise the post-holder to undertake responsibilities that belong properly to trustees and members of the Executive Management Team unless properly authorised to do so by the Chief Executive directly or through an appropriate manager.
4Relationships and Confidentiality
To establish, maintain and enhance team-working with colleagues and staff of Nottinghamshire YMCA and to keep confidential all information about individuals and the business of Nottinghamshire YMCA. Any breach of confidentiality will be treated seriously and may lead to dismissal.
5 Association Ethos
To support the Christian ethos and core values of the Association. The Association is committed to equality of opportunity and expects all staff and casual workers to abide by our Equality and Diversity Policy.
6 Health and Safety
To adhere to the Association’s Health and Safety policies at all times.
Line Management Responsibility:
None but the post holder will be expected to supervise trainees, volunteers, temporary workers and work experience placements.
PERSON SPECIFICATION
Please ensure that you address all the requirements marked with an “A”
in the final column as we will be looking for this information when Shortlisting
Job Title: Interim Human ResourcesAdvisor - Recruitment
Area / Criteria / How Assessed*Experience / 1.1 Demonstrable experience of providing creative, successful recruitment solutions for a variety of roles including in regulated sectors eg Ofsted / A, I
1.2 Practical experience of managing recruitment and selection processes including writing job descriptions and adverts, interviewing, undertaking vetting processes / A, I
1.3 Significant experience of working with an applicant tracking /on line recruitment system / A, I
1.4 Experience of handling confidential and sensitive information in line with Data Protection requirements / A, I
1.5 Experience of managing a busy workload with a variety of tasks and deadlines / A, I
1.6 Proven experience of administrative work in a busy office environment / A, I
Knowledge and Qualifications / 2.1 Excellent knowledge of equality and diversity, current employment law and the not for profit sector / A, I, T
2.2 Understanding of Safeguarding policies and procedures / I
2.3 Understanding of Safer Recruitment Practices
Skills & Abilities / 3.1 Excellent numeracy, literacy and written communication skills including the ability to write accurate letters and reports, compile and analyse statistics, take notes at meetings etc / A, I, T
3.2 Ability to multi task, coordinate and prioritise using effective organisation, time management and planning skills / A, I
3.3 Ability to work to a high standard with excellent attention to detail and accuracy / I, T
3.4 Highly computer literate (word, excel, access, internet and e-mail) / A,T
3.5Strong interpersonal skills including the ability to challenge appropriately, deliver training, give presentations etc / I, T
Other work related requirements / 4.1 Ability to support the Christian core values of the Association / A, I
4.2 Willingness to undergo a satisfactory enhanced DBS check and to register with the DBS Update Service OR hold a satisfactory enhanced DBS check for the correct workforce plus existing registration for the DBS Update Service / D
4.3 High level understanding of the needs of people from diverse cultural, social and racial backgrounds and the ability to identify and challenge inappropriate attitudes, behaviour and conduct / A, I
4.4 Able to travel between sites and attend training, meetings, site visits etc as necessary / A, I
*When Assessed – (A) on Application form, (I) At Interview, (T) During Test,
(D) From Documentary evidence e.g. references, qualifications (relevant qualifications will be checked at the interview stage), driving license etc
Nottinghamshire YMCA is committed to promoting diversity and practicing equality of opportunity
Nottinghamshire YMCA is committed to the protection of children and vulnerable adults
HR Advisor- RecJD / PS
December 2017Page 1 of 5