Job Description

Job Title: HR Administrator (part-time).

Date prepared: February 2018.

Location:National Centre, Pill, Bristol.

Main purpose of job:To support the HR Advisor in the delivery of HR services across the charity.

Reporting to: HR Advisor.

Relationships:The post-holder will foster excellent working relationships with the Executive team, Senior Leadership Team, staff and volunteers across the organisation.

Main duties:

  1. Carry out administration process for new recruits, including the preparation of contracts and referencing.
  2. Respond to staff changes (such as change in hours or extension of contract), by producing confirmationletters and payroll actions.
  3. To be responsible for ensuring relevant DBS checks are carried out and that staff DBS records remain up to date.
  4. To be responsible for collecting and monitoring employee details regarding professional status, regulatory membership and insurance.
  5. Track probationary period for all new starters and undertake associated administration.
  6. Support staff and line managers with queries regarding holiday entitlement.
  7. Oversee absence recording and monitoring, flagging any queries or concerns to the HR Advisor.
  8. Support the HRAdvisor with regards to recruitment activity by undertaking recruitment administration such as acknowledging and declining applicants, arranging interviews and collating details in respect of equality and diversity monitoring.
  9. Carry out administrationprocess with regards to employee resignations including payroll actions.
  10. Assist HR volunteers by allocating duties and supporting them in their work.
  11. Assist the HRAdvisor with any other activities as and when required, including support for employee and manager queries where possible.

Person Specification:

Skills and Experience

  • Highly skilled and experienced administrator (HR experience would be an advantage).
  • Strong organisation skills with the ability to work on own initiative and manage conflicting priorities.
  • Excellent verbal and written communication skills.
  • Experience of working within a pressurised environment within tight deadlines.
  • Excellent interpersonal skills.
  • Proven IT skills, particularly Word and Excel.

Personal Attributes and Competencies

  • Ability to demonstrate adiligent approach to work and a keen eye for detail.
  • Adaptable and flexible with a willingness to develop within the role.
  • Demonstrate an interest in Human Resources and the contribution the function makes towards the success of the Charity.
  • Ability to work as part of a team and follow best practice.
  • Ability to maintain confidentiality at all times.

This job description is not exhaustive and will be reviewed, in consultation with the postholder, from time to time and amended in the light of the changing needs of the charity.

Penny Brohn UK operates a system of regular performance reviews, which includes an Annual Appraisal where the job description, progress against objectives and overall performance in post are discussed.