JOB DESCRIPTION

Bid Manager

Job Title: Bid Manager

Department: Development Team

Based: Central Office

Responsible to: Director of Development

Staff Supervised: None

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Purpose:

To facilitate and manage bid development across the SIG, and support the implementation of services based upon newly awarded bids and proposals.

Main activities:

Day to day co-ordination and management of SIG priority bid responses; handling the bid lifecycle across all phases of a bid from opportunities, the development of proposals and submissions, customer presentation; to the early implementation of service delivery. Making sure this is managed in a timely, efficient, organised and commercially pertinent manner.

Responsibilities

  • Project manage bid opportunities from set-up to submission, ensuring timely delivery of compliant and commercially sound bids that meet all tender requirements. Identifying and resolving any risks to the successful development and completion of bids.
  • Chair, proposal development meetings with colleagues, to design and agree the bid development plan and strategy.
  • Ensure the business and proposals are informed by national policy and guidance, local needs and political insight particularly in the area of:
  • Health
  • Housing and Homelessness
  • Mental Health
  • Substance Use
  • Criminal Justice
  • Disability
  • Social care
  • Other vulnerable and complex needs
  • Ensure Service Users needs and views (and their carers) guide the development of new services and bids.
  • Engage and communicate effectively with colleagues from SIG central services and Operational leads - to ensure their knowledge and specialisms guide effective bids, political insight and local tactics.
  • Write bids and quality assure colleagues written bid content to ensure it is well written/presented, coherent, addresses any risks to the SIG.
  • Understandand resolve complex technical, strategic, reputation and business issues that may arise during bid development and service implementation
  • Ensure that effective communication is maintained with all involved – internally and externally.
  • Supportand advise operational and central colleagues when bids have been won to ensure that the service implementation (or exit) aligns to the financial and service specifications provided in the bid or agreed within the service contract.
  • Ensure service contracts for new services have been read and align to what was specified in our bids.

Intelligence and analysis

•Design the systems and processes that will collect and provide the business and market intelligence that will inform SIG’s strategic planning.

•Support decisions about what SIG should and shouldn’t bid for, by providing methodologically, commercially and strategically aware assessments of bids and proposals

Team management

•Supportthe Director of Development in co-ordinating the work of the team, ensuring staffing resources are allocated appropriately, workload proactively managed and decisions communicated clearly to colleagues.

•Deputising for the Director of Development if required.

•Leading or contributing to the design or refinement of processes that the development team is responsible for.

Other responsibilities:

•Attending and/or helping to organise meetings, SIG conferences and other events.

•Establishing, developing and maintaining contacts and good relations with clients, external stakeholders and SIG colleagues and services.

•Contributing to the development of quality standards and ensuring these are met consistently.

•Effectively representing the SIG at seminars, external working groups and stakeholder meetings.

•Participation in departmental and SIG working groups as agreed with the Director of Development.

•Attending departmental or SIG-wide meetings.

•Conducting other professional duties, as directed by the Director of Development.

•Ensure consistent and effective implementation of SIG’s Equality & Diversity policy and procedures.

•Positively promote an environment within SIG which respects and values the diversity of both staff and service users.

Person specification:

•Good knowledge of research and evaluation design and the range of quantitative and qualitative methods used in social research (at least to graduate level)

•Proven ability in planning, producing and delivering bids and proposal within a complex business environment.

•Good English language writing skills and an ability to present information visually and creatively,

•Appetite to innovate, design and improve processes and practices.

•Sound judgement, good interpersonal and persuasive skills, and the confidence to operate with autonomy.

•Ability to stimulate, contribute to and challenge thinking on proposals, designs and methods.

•Enthusiasm to develop services that meet the needs of our clients and service users.

•Excellent organisation and time management skills.

•Attention to detail and to produce accurate and high-quality work.

•The ability to prioritise work and be effective while supporting multiple bids and activities.

•Ability to demonstrate a head for figures and a sound commercial understanding.

•Experience of contributing to strategic and commercial decisions on which contracts to bid for.

•An understanding of bid and proposal development, contract management and legal requirements

•An understanding of how diversity may affect outcomes for those with vulnerabilities and complex needs.