Job Title: Admin Assistant

Job Description

Job Title: Admin Assistant

Based: Parent Network Scotland

Reports to: Project Co-ordinator and work closely with PNS administrator

Hours: 21 hours per week plus 28 days annual leave, plus 10 public holidays (pro-rata)

Salary: £20,415 pro rata

Pension: Up to 5% employer contribution if matched by employee.

Organisation profile: Parent Network Scotland (PNS) supports parents to harness the joy of parenting and develop skills and confidence to raise happy confident children. Our programmes are delivered by professionally trained facilitators in relaxed and friendly settings. Our ethos is parents working with parents to develop strong resilient communities through building relationships and volunteering.

To support the Parent Network Scotland office ensuring administrative and financial procedures are effectively carried out.

Key responsibilities:

·  inputting of all participant data into database systems;

·  providing support in all aspects of project administration;

·  assisting with organisation of courses, publicity and delivery;

·  general photocopying /filing as required;

·  assisting with preparation for courses/meetings;

·  organising room bookings and equipment, arranging catering;

·  Preparation of course materials and paperwork, administer course paperwork and entered course information onto database;

·  Manage incoming office communications: telephone, e-mail and post;

·  Manage / co-ordinate outgoing office communications;

·  Co-ordinate and administer events as required i.e. booking rooms, registers, arranging catering;

·  Ensuring stock levels of stationary, photocopier supplies are adequate and ordering where necessary;

·  Undertake other reasonable duties, from time to time, in order to ensure efficient operation of the organisation.

Essential Skills:

·  Experience in Business Administration or equivalent qualification/work experience

·  Experience and understanding of financial procedures

·  Excellent IT skills

·  Good organiser, ability to prioritise effectively and work under pressure both alone and as part of a team

·  Good communicator with friendly manner

Desirable Skills:

·  Willingness to attend PNS course

·  Drive and ambition for the project

·  Enthusiasm for Project

·  Commitment to complete tasks

·  Voluntary sector background

·  Experience of working in a training environment