Ballinger Charitable Trust
Job Description for Part –Time Co-ordinator
Job Type: Part-time
Contract Type: Permanent
Place of work: working from home in NE England; attending quarterly trustee meetings in Northumberland, other meetings with trustees and very occasional travel out of the region
Hours: 22.5 hours equivalent to 3 days a week, working days to be agreed
Salary: £17,000 (FTE £28,333)
Main purpose of job
This is a key supporting role to the Ballinger Charitable Trust and its four volunteer trustees. The type of work varies from week to week but is driven by the twin priorities of the Trust which are to make grants to charities, community groups and social enterprises in NE England and to develop strong relationships with other people and organisations who the trustees come into contact with in the course of grant-making. The Trust makes donations totalling approximately £1.5m a year, generated from an asset base of around £30m, to those supporting vulnerable young and older people.
The co-ordinator is central to enabling the grant-making and relationship development to take place and will deliver excellent administration including for grants, the website, the central diary and trustee meetings; show resilience to follow up and secure meetings with new leads; communicate the work of the Trust to enquirers and on social media; keep accounting records and be the main point of contact for day to day banking and accounting, project managing the production of the year end accounts.
Position in organisation
You will be managed by one trustee who will be remotely located from you.
Dimensions and limits of authority
You will have responsibility for small amounts of petty cash and co-ordinate the signing of grant-making documents by trustees.
Duties and key responsibilities
Grant administration - applications, award letters, evaluation reports
Attending quarterly Trustees meeting - agenda, report creation, minute taking and production
Diary keeping
Book keeping
Website - admin
Social media - Facebook, Twitter
Contact inquiries
Organisational responsibilities
You will be provided with IT hardware, separate phone line and internet and a smartphone.
Person specification
Education and qualifications
Numerate and literate with good standard of education particularly in English and Maths
Excellent understanding of Microsoft Office
Professional administration/other qualification preferred
Skills and experience
Experience in working in teams in professional organisations
Experience in drafting and producing correspondence, accurately and efficiently
Experience in using data bases to provide tailored reports
Experience of managing relationships with suppliers
Excellent Microsoft Office skills including word, excel, powerpoint, outlook
Excellent organisational skills with the ability to prioritise workload and meet competing deadlines
Experience of providing a high standard of customer service
Experience of providing administrative support
Experience of providing social media support
Proficient book keeping skills using SAGE Quickbooks or similar
Strong written and verbal communication skills
Personal attributes / qualities
Able to work well independently with minimal supervision
Able to use own initiative, prioritise work and demonstrate excellent problem solving approach
Able to remain calm under pressure
Ability to develop and maintain effective working relationships quickly, particularly with geographically dispersed team members
Excellent attention to detail
Able to communicate complex issues clearly and succinctly in writing
Excellent presentation skills
How to apply
To apply please send your CV and a covering letter about why you are a suitable candidate to .
For information about the role please call either Nikki on 07767664211 or Andrew on 07515569288.