Job Description DHI Finance ManagerOctober 2015
Developing Health & Independence
JOB DESCRIPTIONJob Title: / DHI Finance Manager
NJC Scale Point: / NJC Pt 29 - 35, depending on experience
Hours:/ 37.5 hours per week and such additional hours as are required by the business from time to time.
Annual Leave: / 26 days plus statutory and bank holidays (1 additional day after each year of service, up to a maximum of 31 days). Pro-rata.
Location: / Milsom Street, Bath and any other location reasonably requested by the organisation.
Pension: / Contributory pension scheme (employer’s contribution 7% to a minimum 3% contribution from employee).
Accountable to: / DHI Corporate Services & Finance Director
Accountable for: / Direct Payments Finance Senior
DHI Finance Senior
Note: as this role forms part of a restructuring it may be amended during the first six months. Amendments will only be made with the agreement of the post holder and in line with the current responsibilities of the role.
Principle Purpose of the Job
The DHI Finance Manager is responsible for the day-to-day operation of DHI’s Finance Team, including Direct Payments as well as corporate DHI.
The post holder will ensure the accuracy, completeness and timeliness of transactional accounting, the post holder will ensure that such transactions are in accordance with DHI policies, delegated authority and standard accounting practice.
Additionally, the post holder is responsible for the accuracy of the organisation’s trial balance, maintenance of the balance sheet, consolidation with Home Turf Lettings and Supported Housing balances, management and financial reporting.
Whilst not directly responsible there may be occasions when the post holder is required to help out, for example, when there are staff shortages caused by sickness.
Key Duties and Responsibilities
The duties and responsibilities of the role are wide ranging and the lists below should be seen as a set of examples as opposed to an exhaustive list:
Ensure that transactional accounting is undertaken in an efficient, effective and timely manner including:
- Working within the DHI accounting practices and processes and assisting in the regular review and development of them.
- Accounts payable, including invoicing and settlement.
- Accounts receivable, debtors control and voids.
- Asset management, including the asset register, depreciation calculations, dilapidation provisions and funds for regular renewal.
- Cash, bank and appropriate reconciliations.
- Management of balance sheet funds. Maintenance of appropriate distinctions between Restricted and Un-Restricted Funds.
- Inter organisation recharging.
- Liaison with third parties such as the bank.
- Maintenance of appropriate hard- and soft- copy documentation to ensure compliance with all regulatory and governance requirements.
Month/Year End Responsibilities
- Complete monthly Trial Balance reconciliations per the DHI standard and recommended accounting practice.
- Maintain appropriate pre-payments, accruals and provision balances in line with DHI standards and accounting policies.
- Prepare year-end papers in advance of the audit and liaise with the auditors as required by Corporate Services & Finance Director.
Budget Setting and Monitoring
- Set appropriate annual budgets in conjunction with the Corporate Services & Finance Director and in accordance with DHI’s budget guidelines.
- Prepare monthly monitoring statements of actual v budget and analysis of variance for the Corporate Services & Finance Director.
- Prepare year end forecasts based on actual v budgeted spend.
Management and Financial Reporting
- Monthly management reporting according to the DHI reporting timetable, including but not limited to Profit & Loss, Balance Sheet, Funds Statements and Cashflow forecasts.
- Monitoring and reporting against Key Performance Indicators and the organisation’s Balanced Score Card.
- Preparing quarterly financial reporting statements, including consolidations.
- Ensure statutory and contractual reporting is prepared in a timely and accurate way.
The following is a list of other tasks which will form as part of the duties of the post. These are by way of example only:
- Participate in regular internal audit reviews and Value-for-Money studies as requested by the Corporate Services & Finance Director.
- Work with DHI Housing Finance Manager to improve the effective and efficient operation of the Finance team.
- Review the organisation’s financial policies and procedures on a regular basis.
- Ensure that the organisation is appropriately and ethically minimising liabilities to Corporation, VAT and other taxes, bearing in mind the future direction of social policy within the organisation.
- Keep abreast and update the Corporate Services & Finance Director on any relevant changes in the regulatory environment.
- Identify and, in conjunction with the Data & Income Manager, prepare bids and identify new opportunities.
- Contribute to the strategy and development of the organisation.
- Assist the Corporate Services & Finance Director with operational accounting for the wider DHI to cover, for example, staff shortages.
- At all times adhere to DHI policies and procedures, with specific reference to:
- Confidentiality: ensure confidentiality at all times, only releasing confidential information obtained during the course of employment to those acting in an official capacity.
- Data Protection Act and Information Governance: to comply with the requirements of the Data Protection Act and all policies and procedures relating to Information Governance and security of data.
- Equal Opportunities and Diversity: to ensure that all service users, their partners, colleagues both within DHI and other partner organisations are treated as individuals by following DHI’s Equality and Diversity Policy.
- Health and Safety: to ensure you comply at all times with the requirements of the Health and Safety regulations and DHI’s Health and Safety Policy and Procedures. You are responsible for taking reasonable care with regard to yourself as well as any colleague, client or visitor who might be affected by an act or failure to act by yourself.
- Quality Assurance: to ensure all activities are managed in a way that supports DHI’s Quality Assurance systems.
- Safeguarding: DHI is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.
- Lone Working: to work in accordance with the DHI Lone Working policy and procedures.
- At all times adhere to contract requirements, relevant legislation, good practice, with specific reference to: The DoH Drug Misuse and Dependence – Guidelines on Clinical Management; Ethical Framework for Good Practice NTA, NICE and the Care Quality Commission.
- Participate in the organisational planning processes and contribute to the establishment of DHI’s business plan.
- Contribute to the periodic review of service policies and procedures.
- To perform as part of the Corporate Services, DHI Finance and the wider DHI team, attending and participating in regular meetings, appropriate training courses and in skills sharing sessions.
- To participate in regular supervision and support.
This job description contains only the main accountabilities relating to the post and does not describe in detail all the duties required to carry them out. As duties and responsibilities change, the job description will be reviewed and amended in consultation with the post holder.
Developing Health & Independence
DHI Finance Manager
- Significant relevant experience in the not-for-profit or public sector management or financial accounting.
- Experience in not-for-profit or public sector financial and management accounting/reporting environment.
- Demonstrate sound finance/resources management and effective fulfilment of regulatory finance requirements.
- Risk management - able to make sound judgement, balancing commercial realities and managing risk.
- The ability to understand and convey complex information and communicate this clearly and concisely to funding partners.
- Experience of working as a member of an SME senior management.
- Good knowledge of relevant accounting packages.
- Excellent data interrogation and analytical skills and the ability to present credible, engaging and compelling management information verbally or in writing to aid management decision making.
- Has a clear understanding of ‘customer-focus’, and is responsive.
- Excellent planning, time management and organisation skills.
- Excellent IT skills and confident user of all MS Office programmes.
- A ‘can do’ attitude and the willingness to assist other members of the team to meet shared objectives.
- Relevant professional qualification such as ACCA, CIPFA, CIMA, ICAEW, or equivalent.
- Prior use of Project Management methodologies and tools, including MS Project and PRINCE II.