Job Description - Councillor

Introduction

The eight Councillors of the ISSS act as the voices of science students for their respective years. They are responsible for holding the Executive accountable to the ISSS’s membership and its mandate by questioning Executives, discussing organizational values, vision and priorities, and approving major spending and projects to ensure monetary, human, and other resources are used to most positively affect science students, responsibly and sustainably.

Reporting

Councillors can be held to account for any decisions or actions and can be removed at a Semi-Annual General Meeting.

All six Executives report to Council at each Council meeting. Councillors have the power to remove Executives at Council meetings, with appropriate notice.

Responsibilities

  1. Council Meetings
  2. Attend bi-weekly or weekly Council meetings throughout the year.
  3. Critically analyze the work of each Executive based on Executive reports placed on each agenda before meetings, and form questions to be asked during meetings that pertain to the responsibilities of the Executive(s).
  4. Participate in and contribute to efficiently-run discussion.
  5. Act as the meeting’s chairperson approximately every eight weeks, a role which rotates among Councillors.
  6. Prepare sufficiently for meetings and ensure decisions are thoroughly examined and discussed.
  7. When appropriate, discuss issues with Councillors and/or Executives before and after meetings.
  8. Executive Meetings
  9. Take minutes approximately every eight weeks, a role which rotates among Councillors.
  10. Organizational Support
  11. Participate actively in the organization as representatives for the ISSS.
  12. Attend major events and assist, where possible, in the implementation of ISSS Services and Events.
  13. Sit on at least one ISSS Committee (Finance Committee, Awards Adjudication Committee, Constitutional Review Committee, Science Faculty Council).
  14. Actively assist in recruitment for the ISSS.
  15. Apply for and hold a Director position, and complete all responsibilities as a Director.
  16. Transition
  17. Assist the President to transition Councillors assuming positions mid-term, including first-year Councillors in late September.
  18. Provide guidance to ensure new Councillors feel welcomed and to encourage equal knowledge, opportunity and participation in Council.
  19. Assist with the transition of incoming second, third and fourth year Councillors from March to May.
  20. Attend both Semi-Annual-General-Meetings.
  21. Complete two hours in the ISSS office each weekduring the Fall and Winter semesters.

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