JOB DESCRIPTION

TITLE:PAYROLL OFFICER

REPORTING TO:Assistant Director (Finance & Administration)

SALARY SCALEGrade SC5/6, pts 22-28 on NJC scale (23,149- £27,277 including ILW) pro rata

HOURS:14 hours per week

including occasional evening and weekend work for which time off in lieu is granted

HOLIDAYS:26 days pa pro rata, plus 8 Statutory days plus and additional 3 days pro rata during Christmas when our offices are closed

Background

VAL provides a payroll service to community and voluntary sector organisations who deliver a range of services in the community.

Main Purpose of Job

This role will support organisationsusing the service with calculations for staff salaries, payslips for each staff member and provide up to date information on tax and salary issues.

The role will also include delivery of the new HM Revenue and customs requirements on behalf of organisations in the payroll service.The Payroll Officer will work as part of the VAL staff team and closely with the Assistant Director Finance & Administration, deputising VAL payroll in their absence.

RESPONSIBILITIES

Manage and develop a Payroll Service for the Voluntary Sector

  • To provide a high quality and reliable payroll service for voluntary sector clients as well as new clients from other sectors
  • To provide advice and support to groups using the payroll service
  • To deal with all aspects of payroll queries from both organisations and the Tax office
  • To run VAL’s payroll in the absence of the Assistant Director (Finance & Admin)

Admin Support

  • To cover for the Administrative Officer in their absence
  • To ensure the office environment is tidy
  • To be self servicing with regard to own admin

Other

  • To attend staff meetings and other VAL meetings and events, as appropriate.
  • To attend training as agreed with, or determined by, the Assistant Director (Finance & Administration).
  • To work within VAL’s Equal Opportunities policies, taking positive action.
  • To be aware of the provisions of the Lewisham Compact, to which VAL is a signatory, and to work accordingly.
  • As required, to undertake other duties consistent with the nature and level of the post.

Personal attributes

  • Reliability
  • Positive attitude
  • Ability to learn quickly
  • Committed to working to a high standard

PERSON SPECIFICATION

Experience

  1. Experience of voluntary or paid work in the Voluntary Sector
  1. Experience of running a payroll service
  1. Experience of or willingness to learn QuickBooks Accounting Packages

Essential Knowledge and Skills

  1. An understanding of and ability to implement a payroll service
  1. An ability to use financial software packages
  1. A thorough knowledge of payroll provision
  1. Good communication skills
  1. Good typing and word processing skills
  1. Ability to plan and prioritise a varied workload
  1. Ability to work under pressure and to deadlines
  1. Ability to work in a team
  1. Ability to work accurately and with attention to detail
  1. An awareness of and commitment to the promotion of equal opportunities

Desirable

  1. An understanding of the financial needs of voluntary and community organisations
  1. An understanding of charitable accounting