JKPS Friends Meeting 25/4/16

  • Gardening:
  • All soil is gone and has been used.
  • Planting has been done in the reception play area.
  • The black board needs to be painted.
  • Mud kitchen will be built on Thursday, April 28th.
  • Water capture is available and just needs to be connected. We need to ask Zak to contact Southwark to see if they offer this for a reduced cost/free.
  • Cake Sale – Friday, May 6th hosted by Year 1
  • Money from cake sale will go to subsidise Dinosaur workshop.
  • We will ask Claire if we can pledge £300 and then try to make this on the cake sale (if not more).
  • Free Film Festival – Saturday, May 7th
  • The alcohol license has been received.
  • 3 Kegs of beer have been ordered from Canopy.
  • Audrey is sourcing the wine.
  • Amy will coordinate a trip to buy paper goods for Film festival with leftovers being used for Summer Fair
  • Costs:
  • Film License: £90
  • 2 Portable Toilets: £300
  • Refreshments: Initial cost only
  • BBQ Grill: already agreed £250
  • Refreshments: Amy and Andy will steer the food both with extra hands to help the initial rush.
  • Brats with toppings and bread from Christopher’s
  • Popcorn
  • Beer and Wine
  • No non-alcoholic drinks
  • Volunteers for evening:
  • The film festival will send a crew of 6 for set up of the equipment and fundraising.
  • They have tape to help us mark out the pathways.
  • We need 6 stewards minimum
  • We need about 10 people to help with the bar and food. This is at the busiest times (doors opening until about 8:30) Once the movie starts, we should be fine with less on the food and possibly the bar.
  • We will need stewards there from 7PM.
  • If you have torches, please bring them.
  • There will always have to be someone near the gate.
  • We will need volunteers to come early Monday morning to help make sure the grounds are clean as we’ll be cleaning in the dark.
  • Misc.:
  • We are hoping for 250 people, but it we should expect 150-200.
  • Amy to put together food Hamper for the neighbours.
  • We may be able to play Claudia’s short about the Green Space before/after the film.
  • Katherine will complete the Risk Assessment.
  • It has been agreed that Katherine will set up a new email account moving forward as we’re having trouble with Google Mail. The initial costs will be £20 plus a monthly fee of £10.
  • Summer Fair: Saturday, June 18th 12-5PM
  • Theme has been agreed as JKPS Tiger Tea Party
  • We will ask each year to take responsibility for a something or someplace.
  • We will send a note of the ideas that we have and ask the classes to choose or to suggest a different idea. These are the list of ideas so far:
  • Stuffing Tiger Tails
  • Tiger Masks
  • Painting Tigers: Ask Julia to draw an outline of a tiger. We can then copy it and have children paint/colour it in.
  • Create a lovely tea shop with cakes by the garage
  • Tiger Suit
  • If Judith Kerr can attend, we would like her to do story telling in the Tea Tent.
  • Fundraising:
  • Tea Towels/Reusable bags with tiger portraits done by the kids.
  • Hats with JKPS Logos
  • Other booths:
  • St. Gabriel’s College Steel Band has been approached and we’re awaiting confirmation.
  • Southwark Kids Brass band is another one to contact
  • Our Choir and Drumming club could be offered places
  • Other children/groups who wanted to perform could be given slots as well.
  • Tales of Half Moon Lane would like to do a book table
  • Contact Football Magic to do football on the new pitch (Maybe ask Coach Ollie to join and help)
  • Tombola – Possibly?
  • Bouncy Castle – possibly for free. See what other booths we have on the day.
  • We should sell tokens ahead of time and on the day. They should be bigger and say JKPS on them. Audrey to query.
  • Food:
  • Regular Brats and Sausages
  • Waffles – Need to find and PAC test waffle makers.
  • Ice Cream – from the Ice Cream bicycle.
  • Teas and Cakes
  • Popcorn
  • Quiz Night: Thursday, July 7th
  • Held at the school in the lower hall.
  • Capacity should be 100, but we should check.
  • We will go in teams of 6
  • We will need to move the larger tables and chairs from upstairs.
  • Cash Bar, Audrey to sort wine, we will need to sort beer.
  • Eleanor and Amy to coordinate kitchen and food.
  • Interns:
  • Amy to query whether lunches can be accommodated by the Caterers for free.
  • Welcome pack for interns to be created by Amy with help from other interns.
  • Could we suggest an exit interview for interns as well as the parents hosting them?
  • Create a “wish list” for interns to see how we can better welcome and communicate with them before/when they arrive.
  • Washing Machine:
  • Reception has a washing machine
  • Zak is working on where it can go in the school.
  • We need to know what things are needed for installation.