JCI NIGERIA NATIONAL BOARD OF DIRECTOR
Benefits, Roles & Responsibilities
Welcome to JCI Nigeria 2013 Board of Directors
We are thrilled to have you join me and the elected members of the board of directors on the JCI NigeriaBOD this year. We are very excited to be working with you.
We are convinced we will have an amazing year with many brilliant learning and development opportunities both on a personal level and as an organization.
Throughout this year we will focus on 2013 Presidential Theme BUILDING A STRONG ORGANISATION through PEOPLE, PROGRAMS and PARTNERSHIPS
I look forward to working with you and getting to know you all.
Let us make 2013 the best year in our lives so far!
OyebanjoOkunuga
2013 JCI Nigeria President.
JCI NIGERIA BOARD OF DIRECTORS
ROLE
The role of the JCI Nigeria BOD is to run the organisation in a professional and business-like manner, in accordance with the mission and vision of JCI.
BENEFITS TO DIRECTORS
- JCI Business Cards (Complimentary)
- JCI Director Pin (Complimentary)
- JCI Name Tag
- Opportunity to help shape the future of our organisation
- Gaining CV enhancing skills, e.g. leadership, project management, business management
- Working with a team of energetic, ambitious people, in which life-long friendships are often formed
MAJOR RESPONSIBILITIES/EXPECTATIONS FOR ALL DIRECTORS
Major Activities(What you do) / Outcome
(Why you do it)
Contribute to the development of the organisation plan of action / Appropriate plan representing all areas of opportunity willbe developed
Attend all BOD meetings / To discuss and make decisions on the running of the
organisation with other directors
Fill in activity reports prior to meetings / These ensure a record is kept of activities, passes
important information between directors and means lesstime is wasted during meetings on day-to day activities sowe can concentrate on strategic issues
Attend at least one chapter meeting apart from your chapter per month / These are one of the key ways to attract new members tothe organisation in general and your area of responsibilityand to let existing members know how they can becomeactive
Attend open programmes on behalf of the organisation / These are one of the key ways to attract new members tothe organisation in general
Ensure project reports are filled in with the secretariat after majorprojects/events (within one month where possible). / To promote knowledge transfer, share successes and
learning outcomes and make filling in national and international awards easier
Publish articles on major events/projects / To promote organisation’s activities and show members whodid not come what they missed out on
Send names of event attendees to membership director(within one week of event if possible / To allow us to track member activities and follow up withpotential members
Promote JCI mission and value, answer member queriesand encourage potential members to join / directors are expected to be ambassadors to the
organisation
Identify and train at least a successor for the following year / Maximise knowledge transfer for the growth and development of the organisation
EXECUTIVE SECRETARY
ROLE
Responsible for overseeing the completion of all council administration
MAJOR RESPONSIBILITIES/EXPECTATIONS
Major Activities(What you do) / Outcome
(Why you do it)
Constitutional oversight / To make sure that all BOD, Local Organisation and other Organisational activities are done in a constitutional manner
Compile and distribute agenda for BOD meetings and to send them 7 days to such meetings / Maximise efficiency of council meetings
Compile and distribute minutes from council meetings and to send them to BOD Members within 7 days of such meeting / Directors clear on actions on which they should follow up
Collate spreadsheet of director activity reports for BOD meetings / Maximise efficiency of BOD meetings and facilitate
information sharing between directors
Transfer of knowledge: responsible for central depositoryfor all BOD documents / Maximise knowledge transfer and continuity
Post event descriptions provided by directors on JCIN
website//Facebook/twitter etc / Assist directors with promotion and administration of
events
Respond to/direct general enquiries from
members/potential members / Members receive a prompt and professional response
Administrative officer of the National organisation under the direction of the National President / Ensure that the national secretariat is functional and effective.
Manage the organisation’s long term investments / Funds invested in most appropriate manner to maximise value for members
TREASURER
ROLE
Responsible for administering day to day finances and long-term financial planning, to ensure the financial interestsof the organisation are protected and managed in an appropriate way to secure the future success and financialviability of the organisation.
MAJOR RESPONSIBILITIES/EXPECTATIONS.
Major Activities(What you do) / Outcome
(Why you do it)
Monthly/Annual budgeting with President and the Executive Secretary / Ensure chamber is run in financially-viable manner
Monthly preparation and completion of accounts / Responsibility to members to show how money isSpent and invested
Liaison with membership director and chapter presidents withregards to membership fees / Make sure correct dues are paid as at when due, so chamber hasappropriate funds to finance its activities
Support directors on project book-keeping / Events run in profitable way, members learn finance skills
Maintaining relationship with external advisors and patrons / Ability to call on advisors and patrons for support at all times
Manage the organisation’s investments / Funds invested in most appropriate manner to maximisevalue for members
Ensure all monies are banked promptly and all invoicesare paid on time / Protect the reputation of the organisation
Ensure up to date financial information is available, in amanner that BOD members understand / Responsibility to the BOD and members to have atransparent system
Co-ordinating grant applications / Secure funding to invest in the organisation
Administer BOD expenses according to the budget / BOD members who have spent their own moneyrunning events/activities should be reimbursed in a timelymanner
DIRECTOR OF GROWTH
ROLE
To promote membership to potential members so the organisation grows and maintain a database of membersso profile of members and activities can be tracked.
MAJOR RESPONSIBILITIES/EXPECTATIONS.
Major Activities(What you do) / Outcome
(Why you do it)
Maintain membership database - information onnew/potential/past members / Allow chamber to track member activity
Respond to queries from potential members / Potential members receive the information they requireand see JCIN as a professionally-run organisation
Liaise with JCI LO admin/finance directors re
membership numbers/queries / Make sure correct capitations are paid, so chamber hasappropriate funds to finance its activities
Send welcome e-mail/new member welcome pack to all new members / Members feel welcome, receive useful information about the organisation and know how to become active and are likely to become more engaged
Ask for feedback/reasons for members leaving / To learn from mistakes, improve membership experience for members, ensure future growth
Update new member welcome pack / Ensure members are getting up-to-date and appropriateinformation which will best represent the organisation
Organise village meetings in partnership with Local Organisations, the Government and corporate organisation / Attract new members and grow the Organisation
Visitation to at least 2/3 of all the chapters with the EVPs and NVPs involvement / To have a first-hand information on membership strength and involvement
To facilitate the creation of at least 6 new chapters in the country with a minimum of one chapter in Area C and D / To increase our membership base.
DIRECTOR OF PUBLIC AFFAIRS.
ROLE
Responsible for the development of external relationships with strategic partners both in the government and private sector, resulting in mutual gain toJCI Nigeria and the partner
MAJOR RESPONSIBILITIES/EXPECTATIONS
Major Activities(What you do) / Outcome
(Why you do it)
Identify and make contact with potential partners andsponsors (local and regional companies, serviceproviders, professional organisations,development and training organisations, studentorganisations, senators, Honourable, Government Ministries and Establishments and The Media) / Gain high profile partners, monetary or benefits in kind or attract new members to the organisation. To also provide other source of income for the organisation apart from membership dues
Maintain and develop JCI Nigeria’s relations with existingpartners if any, and in the absence of existing partners, he should build at least 5 new partners for the organisation / Ensure continuity of relationships from which JCI Nigeria can benefit
Make sure sponsors and partners are recognized by JCINigeria in marketing material and through other benefits / The Organisationshould be able to give somethingback to its partners and this will also help to ensure theiron-going support
Create template for sponsor agreements / For ease of use, continuity and professionalism
Create visitation opportunity for the President in all the Relevant Government Establishments. / To provide maximum benefits for JCI Nigeria members and visibility for the organisation
DIRECTOR OF BUSINESS AFFAIRS
ROLE
To organise a programme of business events and projects, overseeing and mentoring their project leaders for the activities during the year.
MAJOR RESPONSIBILITIES/EXPECTATIONS
Major Activities(What you do) / Outcome
(Why you do it)
Collect ideas for new events that will provide business networking opportunities and develop event schedule / Ensure the organisation has a fresh, relevant and variedbusiness programme
Kick off the JCI Nigeria Business Academy and other projects/programmes that will mentor, support and boost entrepreneurs within JCI Nigeria. / Ensure that JCI Nigeria members get support to start and grow their own business by tapping into various platforms locally and internationally.
Contact existing and new business partners, use thenetwork of other (BOD) members / Develop partnerships for the benefit of the organisation andits members
Create networking opportunities for JCI Nigeria members andcompanies and corporations in the country via business networking events in all Area and national events (BNE). / For the mutual benefit of both members and partnercompanies
Make sure all project teams and BOD members are upto date on marketing strategies, where to market events,and have the material they need / So JCI Nigeria has a well-attended programme of eventscontributing to the attraction of new members to the organisation
Find partners and sponsors for marketing materials / To help pay for the cost of the materials, so the organisation remains financially stable
Create a budget for marketing materials / Ensure that materials are cost-efficient
Investigate potential corporate gifts / To reward partners, sponsors and members and promotethe organisation when these are seen by other people
Encourage common branding / So that a consistent and professional image is maintained by the organisation at all levels
Support the president in developing a solid
relations with Nigeria Chamber of
Commerce & Industry and the International Chamber of Commerce / Ensure continuity of this relationship as important for JCI Nigeria to be able to leverage on the use of the chamber’s network for the growth of the organisation
NATIONAL EDITOR (DIRECTOR OF COMMUNICATIONS)
ROLE
Responsible for the promotion of the organisation, oversee the development of marketing and PR strategy andthe provision of promotional materials for the organisation.
MAJOR RESPONSIBILITIES/EXPECTATIONS.
Major Activities(What you do) / Outcome
(Why you do it)
Develop and execute JCI Nigeriaimage and promotion strategythrough any media available; networking, media, online. / Promotion of JCI Nigeria to help attract new members, partners and sponsors
Develop promotional materials / Good-looking promotional materials show that the organisation isprofessionally-run
Develop social media image strategy, incorporate theJCI and JCI Nigeria website into the strategy / Social media is one of the best ways to promote theorganisation and its activities and has been successful atattracting new members
Promote JCI Nigeria in the media / Enhance the reputation and visibility of the organisation andits activities
Research and look at potential PR opportunities for JCINigeria in published materials, radio, TV and the print media / Enhance the reputation and visibility of the chamber andits activities
Issue press releases for all JCI Nigeria events and activities and create a database of media contacts / Assist directors with promotion of events and activitiesleading to increased visibility of the organisation andattraction of new members and partners
Oversee the production of a monthly Newsletter and to source for external funding for the newsletter / To keep members informed about various activities of the organisation at all levels
Responsible for the production of a Quarterly Leader Magazine / To keep both members and partners informed about the organisation and her activities
DIRECTOR OF TRAINING
ROLE
To organise various training programmes for members to help them in the better understanding of the organisation and individual development of the membership.
MAJOR RESPONSIBILITIES/EXPECTATIONS
Major Activities(What you do) / Outcome
(Why you do it)
To initiate the compulsory conduct of JCI Achieve and Admin in all chapters / To keep members informed
To develop quality trainers for the organisation, who have passed through JCI Achieve and Admin / Will give the organisation trainers that understands the vision and mission of JCI
To attend and ensure the smooth running of trainingevents during national training retreat, collegiate conference, area conferences and NATCON (e.g. confirm venue bookings, introducing and thanking speakers and trainers, purchasing refreshments etc) / So JCI Nigeria has a well-organised and well-attendedprogramme of events contributing to the attraction of new members to the organisation and the development of current members
Take charge of the international public speaking, speech contest and debating competitions and to identify possible competitors for national competition / Encourage members to develop their skills and enhance the reputation of JCI Nigeria as a leading chamber for public speaking and debating training
Monitor and supervise the Organisation of signature courses at all levels of the organisation / To make sure standards are maintained
CHAIRMAN TRAINING INSTITUTE
ROLE.
MAJOR RESPONSIBILITIES/EXPECTATIONS
To build the training institute to the level of taking up corporate training in other to generate external income for the organisation during the year.
Major Activities(What you do) / Outcome
(Why you do it)
To initiate and oversee a programme of personal
development events for the organisation over the course ofa calendar year / Ensure the organisation has a fresh, relevant and varied training programme
To build relationships with potential training contacts bothwithin and outside the organisation / Develop partnerships for the benefit of the organisation and its members
Host the JCI Nigeria Leadership Academy and other “top gun” courses. / Platform for capacity building for future leaders.
Promote national and international training events andhelp to organise it in the country for members and non-members / For the benefit of members and the vitality of theorganisation as members are more likely to stay after attending national and international events and new members are likely to also join the organisation.
Design training for corporate institutions to serve as means of generating fund and as benefit for partners / This will help in developing the organisation and help to retain and sustain partners and sponsors
To register the JCI Nigeria Training Institute with relevant training regulators / To give us leverage in both the public and private sector
DIRECTOR OF INTERNATIONAL AFFAIRS
ROLE
To promote and organise members for international events and programmes, overseeing all traveling and international activities during the year.
MAJOR RESPONSIBILITIES/EXPECTATIONS
Major Activities(What you do) / Outcome
(Why you do it)
Promotion of JCI International Events to members, provide members with timely information on attendance and assist their visa application process. Also coordinate JCIN members during international outings. / For the benefit of members and the vitality of theorganisation.
Liaison with international event organisers and travel coordination(world conference, African and Middle East Conference, European conference, Conference of the Americans, JCI/UN Summitetc) / To make it as easy as possible for members to gaininformation about and attend international events
Liaise with other National DIAto make JCI Nigeriaattendance at international events meaningful / Assist national promotion and co-ordination of events andhelp JCI Nigeria members connect with the nationalorganisation and members from other chambers
Maintaining existing international relationships as well asidentifying and responding to queries about newrelationships / To maintain and enhance JCI Nigeria’s reputation asprobably the most international and internationally wellconnectedorganisation in the country
Managing JCI Nigeria’s twinning relationships / To promote the sharing of best practice and friendshipsacross international boundaries
Creating and Managing the international project team for JCI Nigeria / Provide development opportunities and mentoring for JCI Nigeria members interested in the international area ofopportunity
Promoting JCI’s international aspect, partners andactivities / To maintain and enhance JCI Nigeria’s reputation asprobably the most international and internationally well connectedorganisation in the country
International networking on behalf of JCI Nigeria / Enhancing JCI Nigeria’s reputation
Maintaining relationships with foreign embassies, diplomatic missions and visa application centres. / To enhance the smooth processing of JCI members visa and overseas visitations.
DIRECTOR OF PROJECTS
ROLE
To organise a programme of community events and projects, overseeing and mentoring their project leadersfor the activities during the year.
MAJOR RESPONSIBILITIES/EXPECTATIONS
Major Activities(What you do) / Outcome
(Why you do it)
Responsible for making sure JCI Nigeria has an appropriatenumber and balance of interesting projects/community eventsover the year in all the Areas. / Ensure the organisation has a fresh, relevant and variedcommunity programme
Internally and externally promote the Community part ofJCI. / So JCI Nigeria has a well-organised and well-attendedprogramme of events contributing to the attraction of newmembers to the chamber
Liaise with external organisations/people in order toidentify/arrange joint events that will promote the ideals of the organisation and that will attract corporate sponsorship. / For the mutual benefit of the organisation, its members, the partner organisations and the community as a whole
Create, attend and lead community project meetings in collaboration with Local Governments and State Governments. / To support the government in the area of community development and to ensure events are high quality and professionally run andthat team members learn and grow
Prepare budget/event management plans for events / Ensure events are high quality, professionally run and asprofitable as possible
Identify, appoint and mentor project managers for each Area / Contribute to the personal development of team members
DIRECTOR MAJOR EMPHASIS THEME