January 10, 2016 SCVR Board of Directors Budget Meeting

Roll: Present- Mark Koon, Randy Holland, Beth Franz, Julie Rice, Shane Murphy, Dan Hren, Norm Pollard, Susie Maher, and Ron Lischeid. Absent excused-Dwight Smith

1. Round Barn Rally- The Patriot Guard is doing a run on our weekend, so we need to change our date from July 9th to sometime in June. It was decided that June 4th would be a good weekend, and not conflict with other rides. There would be catered food, cheaper bands, and no tent like last year’s event.

Susie will make the flier. For the Donnie Smith Show, Susie will make a generic Chili Feed Flyer for the Donnie Smith Show, kind of a save the date flier.

Beth will have pens and magnets for the Donnie Smith Show.

2. Starting with February’s meeting, we will draw names from attendees, to name the “Member of the Month”. We will ask them 5 questions and post the information on website and Facebook page. Julie will do the 5 questions.

3. Chili Feed info: The owners of the property that is fenced off during the Chili Feed is willing to work with us for security and other items of concern. It was decided to reduce the rental price of a RV to $150. Finally, vendors should have a twist lock power cord for their spot, it will be easier to hook up.

4. Jill Lange will do the advertising portion of the newsletter.

5. ABATE will be getting their annual $1500 for the annual Biker Day at the Capitol.

6. A guy from80HD would like to help with the website.

7. Budget: Line by line starting with the RBR. A motion was made to accept the budget of $4370 for the RBR actuals. There was a second, it was voted on and approved by the BOD.

For each line of the budget as it pertains to the Chili Feed, Membership, Merchandise, and the other items, each item was discussed to either increase, decrease, or stay the same in terms of cost for the 2016 budget. After the amount was settled, a motion was made to accept that amount. There was a second to the amount made, it was then voted on and approved by the BOD members. Beth then entered each amount to the system. After the information was input, our budget was not balanced. A motion was made to increase the ticket sales line item to an amount that could help balance the budget to 0. There was a second to the motion, it was voted on and approved.

Motion to adjourn at 2:30.