JALVAYU VIHAR FLAT OWNERS WELFARE ASSOCIATION
Jalvayu Vihar, Plot no.8, Pocket-4, Builders Area, Greater Noida, U.P-201308
& Fax: 0120-2390950
JVV/EGBM/017 25 Oct 2015
EMERGENCY GENERAL BODY MEETING
APPOINMENT OF TREASURER
1.The following were present:-
(a) Capt PK Singh (Retd)-President
(b) HFO AK Gupta (Retd)-Vice-President
(c) HFO SS Bhadauria (Retd)-Secretary
Besides 31 Nos of Members also attend.
2.The meeting was called to appoint Treasurer for the Society as:
(a) There was no candidate for the post during the election held in Jun 2015.
(b) Inspite of Notice (JVV/Notice/014 dated 08 Oct 2015) no one volunteered for the post.
(c) This has resulted in burdening the Secretary with additional duties and may become cause for compromise/ error in accounting procedures.
3.The issue and its various aspects, and options were discussed among the members. In the end no viable solution/ names came forward to take on the responsibility of Treasurer. However in the end the followings were decided:-
(a) Fifteen days time be given to the members for deliberation and proposing suitable name.
(b) Responsibilities of Treasurer (as laid down in the Bye-Laws) to be circulated to the members.
4.In the end the meeting was declared incondusive/ closed.
-sd-
(SS Bhadauria)
Hon. Fg. Offr (Retd)
Secretary
JVVFOWA
Encl: 1. Responsibility of Treasurer.
JALVAYU VIHAR FLAT OWNERS WELFARE ASSOCIATION
Jalvayu Vihar, Plot no.8, Pocket-4, Builders Area, Greater Noida, U.P-201308
& Fax: 0120-2390950
Encl: to JVV/EGBM/017 dated 25 Oct 2015
RESPONSIBILITY OF TREASURER
The Treasurer shall be responsible for Association funds and securities and shall also keep full and accurate accounts of all receipts and disbursements in the books. The Treasurer shall be responsible for:
(a) Organising in an effective manner receipt and disbursement as well as cash handling system.
(b) Not to keep, physical cash exceeding Rs. 20000/- on any day except Saturday/ Sundays and holidays and ensure safe keeping/ depositing of the cash in excess of Rs. 20000/-.
(c) Safe custody of pass books, account books, receipts, short term investments and fixed deposit receipts.
(d) Proper closing of accounts and presenting them to Secretary and President for checks.
(e) Through Secretary, the Treasurer shall be also responsible for preparation and timely closing of all cash books and presenting them for audit as and when required or directed to do so.