Jackson Youth Hockey

Board of Director's Meeting Minutes

Wells Fargo West Branch

March 14, 2016

Members Present:Brett Kroger, Todd Crabtree, Scott Evans, John McNaughton, Corianne DeGoey, Doug Lowham, Kate Sollitt, Alex Romaine, Doug Herrick, Bill Kucera

Absent: Noah Robertson, Tina Korpi

Staff Present:Dave Ellingson

Quorum: Yes

Public: Matt Sauter, Stephen Price, Ann Dwan, Mike Sullivan, ShannonPiatak

I. Opening

A. Call to Order@ 6:32 pm

B. Welcome Guest

II. Public Comment

  1. Matt Sauter, Midget Coach, first discussed potential name change of the Midgets to “High School” in light Wyoming registration rules.
  2. Second, Matt brought up the notion of starting a National Championship Travel Fund to help offset some player expenses. Matt generously offered his 2015-2016 coaches compensation to kick start the efforts.
  3. Discussion followed, and the board will seek to incorporate the funding into the 2016-17 budget.
  4. Third Matt recapped the efforts of enforcing the academic policy, which he found to be sincerely effective.
  5. Stephen Price expressed overall support for the hockey club while making a couple suggestions focused on parent coaching and transparency.
  6. Ann Dwan commented on the excellent coaching during this past year as well as non-parent coaching and board transparency.
  7. Mike Sullivan provided a PDC update and upcoming agenda.

III. Approval of Minutes

  1. Kate motioned to approve board-meeting minutes of 2/29/2016. Doug Lowham made the second. No discussion. Minutes were approved.

IV. ED Update

  1. Dave reviewedbulleted points from Community Foundation fundraising seminar.

1.General discussion on fundraising.

V. Agenda Items

  1. JYH Parent handbook.
  2. It was decided that the handbook will be initially revised by a small committee and then presented to the board for further editing and review.

2. Parents, community members and previous board members will be contacted for their assistance and input.

  1. Survey Monkey

1. End of the year parent survey is extremely beneficial and we will continue with them at the end of the season.

  1. Board committees

1. Discussion of board structure and committee structure, and committee members.

2. Committee are:

PDC (Player and Coach Development Committee):

-Noah Robertson(chair), Todd Crabtree, Mike Sullivan, Brian Hannafin, Bob Carruth

Fundraising/Events:

-Alex Romaine(chair), Tina Korpi, John McNaughton, Corianne DeGoey, Scott Evans

Scholarship:

– Tina Korpi (chair), Doug Lowham, Corianne DeGoey

Finance:

- Scott Evans (chair), Doug Lowham

Governance:

- Bill Kucera (chair), Alex Romaine

Executive:

- Brett Kroger, John McNaughton, Alex Romaine, ScottEvans

3. Kate made a motion to approve the committees as presented and have committees provide an update at each board meeting. Second by Doug Herrick.All in favor. Motioned passed.

D. Executive Director Contract Term

1. Discussion about ED’s expiring contract. Dave Ellingson wishes to remain ED for the upcoming year.

2. Board agreement that the position should be advertised. Executive committee will review ED’s contract and meet with Dave.

E. Registrar

1. Teresa accepted invitation to take on the role as official JYH Registrar. Doug Herrick made a motion to accept Teresa’s invitation to be the volunteer position of the JYH Registrar.

F. WAHL

  1. Dave reviewed his interests and goals while attending the April 2016 WAHL meeting.

VI. Fundraising

A. Brian and Sandy Cousins Update

  1. JYH received the Dotch Fund endowment check. Board signed a thank you letter to the Cousins for their continued support.

B. Update on Hockey Ball

1. Dave read Tina Korpi’s update on the Hockey Ball.

2. Discussion on target market. Agreed the primary focus is to celebrate the sport and educate people about the program, and put on a fun bash.

C. Hotel Kickback Program

1. Reviewed the 2015-16 hotel incentive fee structure.

2. Dave will follow up with Snow King Hotel regarding the lack of funds received.

VII. New Business

A. Corporate Sponsorship for Jerseys

1. Board reviewed the cost of team Jerseys and warm-ups and corporate sponsorship.

2. Steve Sullivan has offered to spear head a task force if given a budget and board approval.

3. Concerns about the look of the Jerseys with multiple sponsor logo’s on the jerseys.

4. Doug and Alex will meet with Steve Sullivan to further explore the specifics.

B. Volunteer Thank You Advertisement

1. Discussion on JH News volunteer supplement. Everyone is in agreement we should run the thank you ad.

Thank you to Todd Crabtree and Kate Sollitt!!!

Adjourn

Motion byScott, second by John. Meeting adjourned 9:18 pm

Next meeting April 18th@ 6:30 pm atWells Fargo West Branch

Minutes submitted by: Alex Romaine, Secretary

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