Pride Fest 2017
#RESIST&RISEUP
SPONSORSHIP EVENT AGREEMENT
Saturday, October 21, 2017
J.D. Hamel Park - Main and Gulfstream, Sarasota, FL 34236
Noon - 6pm (Rain or Shine)
Please read all pages and complete and sign Agreement and Rules and Regulations.
Deadline: October 1, 2017 Confirmed upon Receipt of funds.
Our sponsorship packages can be customized to accommodate your budget.
No matter what your budget is, we can create a package to get your company the biggest bang for your buck.
Benefits include:
Product Promotion
Employee Involvement
Product Exclusivity
Online Advertising
Visual Branding
Florida is the 4th largest state of same-sex coupled households and
2nd in same-sex coupled seniors.
(Source: Urban Institute)
Pride Fest has grown each year since we moved to Main Street in 2014.
Sarasota has a unique LGBT community.
Demographics:
Age 18-54 51%
Income:
$33,045 per capita
$49,388 Median Household
$62,326 Family Income
Size:
33,407 Identify as LGBT representing 9.7% of Sarasota County
Education:
48.7% Educated or more
SPONSORSHIP OPPORTUNITIES
2017 Presenting Sponsor “Official Pride Sponsor” $10,000
As a Presenting Sponsor, your business name will appear on all posters, billboards and advertisements for Pride Fest. Your business name will appear on Sarasota Pride’s website homepage with a direct link to your company’s website.
FEATURED Expo Booth at the ENTRANCE and On-site Promotional Distribution - 10 x 20 booth with an INDIVIDUAL TENT at Pride Fest and the right to distribute promotional materials at Pride Fest. All materials must be in respect to the regulations of the Sarasota Pride agreement and in keeping with the law.
Recognition and an opportunity to speak during Opening Ceremonies.
Sponsorship banner to be displayed on the entertainment stage.
Use of the official Sarasota Pride Fest logo in company advertising and use of the tag line "Official PRESENTING Sponsor of Sarasota Pride Fest 20167 ______(name of event)".
2017Outdoor Stage Sponsor $5,000
The Outdoor Stage is where regional acts and high-energy entertainers perform. All program announcements and Opening Ceremonies are held on the Outdoor Stage.
FEATURED Expo Booth on SPONSOR ROW and On-site Promotional Distribution - 10 x 10booth with an INDIVIDUAL TENT at Pride Fest and the right to distribute promotional materials at Pride Fest. All materials must be in respect to the regulations of the Sarasota Pride agreement and in keeping with the law.
Premium Online Business Listing for one year.
Stage Sponsor - use of the official Sarasota Pride Fest logo in company advertising and use of the tag line "Official Stage Sponsor of Sarasota Pride Fest 2017 ______(name of event)".
2017 Volunteer T-Shirt Sponsor $3,000
As the Volunteer sponsor, your business name and advertising will be displayed on t-shirts of your design which will be worn by 75 volunteer during the day of Pride Fest and every time they wear the t-shirt after Pride Fest.
FEATURED Expo Booth on ENTRANCE and On-site Promotional Distribution - 10 x 20 booth with an INDIVIDUAL TENT at Pride Fest and the right to distribute promotional materials at Pride Fest. All materials must be in respect to the regulations of the Sarasota Pride agreement and in keeping with the law.
Premium Online Business Listing for 2017-2018
Recognition and an opportunity to speak during Opening Ceremonies.
Sponsorship banner to be displayed on the entertainment stage.
Use of the official Sarasota Pride Fest logo in company advertising and use of the tag line "Official VOLUNTEER Sponsor of Sarasota Pride Fest 2017 ______(name of event)".
Platinum Sponsorships - $1,000
Web site – Company logo placed on “Sponsor Page” with link to your company web site for 2017-2018.
FEATUREDSEPARATE Expo Booth onSPONSOR ROW of the Festival and On-site promotional distribution – 10 X 10 booth with Individualtent and the right to distribute promotional materials at Pride Fest. All materials must be in respect to the regulations of the Sarasota Pride Vendor Agreement Rules and Regulations and in keeping with the law.
Sponsorship banner will be displayed on the stage.
Premium Online Business Listing for one year.
Silver Sponsorships - $500
Web site – Company logo placed on “Sponsor Page” with link to your company web site for 2017-2018.
FEATURED Expo Booth on SPONSOR ROW and On-site promotional distribution – 10 X 10 booth with an Individual tent at Pride Fest and the right to distribute promotional materials at Pride Fest. All materials must be in respect to the regulations of the Sarasota Pride Vendor Agreement Rules and Regulations and in keeping with the law.
Sponsorship banner will be displayed on the stage.
Premium Online Business Listing for 1 year with link to your website.
Bronze Sponsor - $300
Web site – Company logo placed on “Sponsor Page” with link to your company web site for 2017.
Expo Booth and On-site promotional distribution – 10 X 10 booth space with tent coverage and the right to distribute promotional materials at Pride Fest. All materials must be in respect to the regulations of the Sarasota Pride Vendor Agreement Rules and Regulations and in keeping with the law.
Sponsorship banner will be displayed on the stage.
Basic Online Business Listing for 1 year.
All Sponsors will be recognized on a banner displayed by the stage which will be seen by all attendees.
Pride Fest 2017
#RESIST&RISEUP
SPONSORSHIP EVENT AGREEMENT
Saturday, October 16, 2017
J.D. Hamel Park - Main and Gulfstream, Sarasota, FL 34236
Noon - 6 pm (Rain or Shine)
Please read all pages and complete and sign Agreement and Rules and Regulations.
Deadline: October 1, 2017 Confirmed upon Receipt of funds.
PLEASE PRINT and WeMUSThave contact cell phone number and email address.
Company Name:______
Contact:______
Address:______
Phone:______Cell Phone: ______
Fax:______
Email:______
Web Address: ______
Pride EVENT PARTNER
__ Pride Presenting Sponsor $10,000
__ Stage Sponsor $5,000
__ Volunteer T-Shirt Sponsor $3,000
__ Platinum Sponsor $1,000
__ Silver $ 500
__ Bronze $300
***** Only print and sign Pages 4-5-6
Pride Fest 2017 EVENT AGREEMENT
AGREEMENT: All personal property of the event participants is the sole responsibility of the participant. Sarasota Pride, Inc. is not responsible for lost or stolen property. By signing this agreement, the participant will indemnify Sarasota Pride, Inc., Pride’s officers, directors, members, sponsors, agents and volunteers and hold them harmless from and against all claims, actions, damages, liability, and/or expense connected with or arising out of the loss of life, personal injury, and/or damages to life or property arising from or out of any occurrence in, upon or around the Pride Fest 2017 event, including parking lot and any adjoining property to the event, occasioned wholly or in part by any act or omission of an exhibitor, its agents or employees and shall protect Sarasota Pride, Inc., its officers, directors, members, sponsors, agents and volunteers in connection with any act or conduct of any person(s} whether or not a party or privy hereto. The participant agrees to rely solely on its own insurance for any loses or injury arising out of or associated with Pride Fest 2017. Participant agrees to abide by all rules and regulations of Sarasota Pride, Inc. This agreement: and any attachments and exhibits are the complete and exclusive agreement between the parties and may only be modified, or any rights under it waived, by a written document executed by all parties.
SARASOTA PRIDE, Inc. Event Rules and Regulations
SET-UP: Begins at 9 AM and must be completed by 11:30 AM. Due to limited space, booths will be held until 10:00 AM on the day of the event. If your booth is not set-up and occupied by 11 AM, your space may be offered to another participant.
TEAR DOWN: May not begin before the day time event ends at 6 PM and must be completed by 7 PM.
By submitting an application for participation, all vendors agree to comply with the following:
1. Vendors may bring their own coolers with food and water but NO ALCOHOLIC BEVERAGESALLOWED. Coolers will be inspected during set up.
2. Booths are provided on a first-come, first-served basis. Reservation confirmation is defined as receipt of funds. All necessary forms must be signed.
3. Every effort shall be made to supply exhibitor with his/her booth/location choice, however, Sarasota Pride, Inc. must reserve the right to make changes in booth assignments in the case of rare, unforeseeable circumstances.
4. Vendor agrees to set/remove his/her display and/or products during above indicated parameters. All exhibitors are required to provide their own trash receptacle and clean their areas before exitingincluding trash.
5. Displays are to be of professional quality. No displays over 8 ft. in height or extending beyond the assigned booth area are permitted. All packaging materials and boxes are to be stored out of sight.
6. Vendor must conduct all activities and sales within designated booth space only. No distribution of literature, flyers, handbills, petitions, surveys, items, etc., may be conducted outside your booth space, on or about the premises, inside or out, without express written permission of Sarasota Pride, Inc.
7. Exhibitors will be responsible for all equipment necessary for set-up (such as dollies, carts, extension cords, hoses, etc.)
8. All booths and exhibits must be tended at all times, as personal property is the sole responsibility of the exhibitor.
9. We do not allow the combining ofMULTIPLE vendors with a booth space. Only one vendor per booth.
10. Amplification of music or voice is NOT allowed in any vendor areas.
Pride Fest 2017 EVENT AGREEMENT
11. Sarasota Pride, Inc. reserves the right to prohibit signs, banners or groups marketing or promoting illegal, obscene or pornographic items. Vendors displaying such items will be dismissed from the event with loss of any fees paid.
12. All state and local ordinances regarding nudity will be strictly enforced. All clothing must comply with obscenity statutes as well. No see-through clothing, jock straps, bras, panties, or chaps (Without accompanying shorts/pants) shall be permitted.
13. All sponsors and booth attendees are expected to conduct themselves in a professional manner.
14. Promotional giveaways must be approved in advance by Sarasota Pride, Inc.
15. All sponsors must submit a list of merchandise to be sold along with their application. Only items approved on application will be allowed. Exclusivity of product or service is not offered due to the inclusive nature of event. However, Sarasota Pride, Inc. reserves the right to limit the number of "like kind" exhibitors.
16. All participants understand that Sarasota Pride, Inc. has no control over festival attendance, inclement weather or acts of God. All participants shall hold harmless Sarasota Pride, Inc., its officers, and committee members, for any losses they may incur as a result of participation in this event.
18. Use of the City of Sarasota logo is prohibited in any marketing or other material.
In signing this agreement for the 2017 Pride Fest, participants agree to abide by all clauses set forth in this agreement. Failure to comply will give Sarasota Pride, Inc. and/or authorized agents of Sarasota Pride, Inc. the authority to terminate this agreement. Participant agrees to immediately vacate premises and forfeit any and all fees paid for the privilege of participation upon notice of violation of this agreement. This agreement may not be altered in any way without written permission of Sarasota Pride, Inc.
______
Authorized Participant Signature Authorized Pride Fest Representative Date
We accept checks payable to Sarasota Pride, Inc.
__ Check here if you need an invoice emailed to you.
Your booth is not confirmed until you have secured payment.
Mail your completed form and payment to:
Sarasota Pride, Inc. – 6222 Olive Ave - Sarasota, FL 34231
FMI: Call Cindy Barnes 941.320.9268