Issues to be resolved before TRAINSMART “go live”

  1. When will the program begin using TRAINSMART?
  1. What level of training is needed by the country?
  1. To what extent does the program want historical data in TRAINSMART?
  1. Import all data from current data collection system
  2. Only import data from a certain period forward
  3. Do not import any old data
  1. How will the program deal with the data quality in the other system that data will be imported from?
  1. Do not import any data that does not meet the requirements
  2. Fix the data issues
  3. Use dummy values in fields
  1. How will permissions be set and what security level will each user have?
  1. Users
  2. Security level
  1. Set up values for those fields that use a lookup table
  1. Training Topic
  2. Provinces/States
  3. Districts
  4. Training Category
  5. Assigning Training Titles
  6. PEPFAR Categories
  7. Training Funding
  8. Training Organizer
  9. Training Levels
  10. Training Funding
  11. Recommended Topics
  12. National Curriculum
  13. Training Method
  14. Qualification – (2) levels
  15. Responsibilities
  16. Trainer Types
  17. Trainer Skills
  18. Trainer Languages
  19. Trainer Affiliation
  20. Titles
  21. Suffix
  22. Active Trainer
  23. Facility Type
  24. Facility Sponsor
  25. Training Location
  1. Set up custom labels
  1. Country
  2. Logo
  3. Region a
  4. Region b
  5. City/Town
  6. Training Category
  7. Training Name
  8. Training Organizer
  9. Training Level
  10. PEPFAR Category
  11. Training Topic
  12. Training Method
  13. TOT
  14. Funding Amount
  15. National Curriculum
  16. National Curriculum Comments
  17. Refresher Course
  18. Comments
  19. Course Objectives
  20. Primary Language
  21. Secondary Language
  22. Pre/Post Test Scores
  23. Custom Field 1 - training
  24. Custom Field 2 – training
  25. Is Active
  26. Title
  27. First Name
  28. Middle Name
  29. Last Name
  30. Suffix
  31. File Number
  32. National Id
  33. Custom Field 1 – person
  34. Custom Field 2 – person
  35. Facility
  1. Deciding what fields and modules will be used
  2. Evaluation
  3. Approvals
  4. Historical Data
  5. Unknown Participants
  6. Languages
  7. Region b
  8. End Date
  9. Training Topic
  10. Training Method
  11. TOT
  12. Funding
  13. Funding Amount
  14. National Curriculum
  15. National Curriculum Content
  16. Refresher Course
  17. Course Objectives
  18. Primary Language
  19. Secondary Language
  20. Pre/Post test scores
  21. Custom Field 1 - training
  22. Custom Field 2 – training
  23. Is Active
  24. Title
  25. Middle Name
  26. Suffix
  27. National Id
  28. File Number
  29. Age
  30. Home Address Fields
  31. Home Phone
  32. Second Email
  33. Fax
  34. Custom Field 1 – person
  35. Custom Field 1 – person
  36. Training Funding
  37. Trainer Affiliation
  1. Allow only one or multiple PEPFAR categories per training
  1. Can have from 1 to 5 categories
  1. Allow one or multiple Training Topics
  1. Can have from 1 to many topics
  1. Will the program require more extensive reporting that may require a third party reporting software?
  1. Third party software can be purchased that will connect to the back-end of the database for more robust report writing
  1. What customizations are needed and the timeline?
  1. Who will make the customizations?
  1. I-TECH TrainSMART team
  2. Another developer or development company
  3. If customizations are made by someone other than I-TECH the program will need to take ownership of their database and web site
  1. Will the program take ownership?
  1. If yes, where will hosting take place
  2. How will I-TECH get their needed reports in a timely manner?