ISHAE (International Society of Hotel Association Executives) is requesting proposals to host their2016 Winter Conference.

The International Society of Hotel Association Executives (ISHAE) is an international association of Lodging Associations, with members in the United States, Canada and the Caribbean. Members are comprised of chief executives and their staff members who continually protect and promote the lodging and tourism industries on behalf of all who make their living from the industry.

2016 marks the 70th Anniversary of ISHAE and the 30th Annual Winter Conference.

Mission Statement:

ISHAE provides professional development and networking opportunities for lodging associations and represents the unified voice of state lodging associations in working with our national industry partners.

Attendees at the winter conference include lodging association executives and their staffs, as well as leadership from the American Hotel & Lodging Association (AH&LA), as well as representatives from the Asian American Hotel Owners Association (AAHOA) , National Restaurant Association (NRA) and American Resort Development Association (ARDA). In addition, ISHAE Partners participate in the meeting as well (STR, Heartland, EcoLab, etc. as well as many of the hotel brands). It is an industry group with senior executives attending.

Current/Past locations include:

2015: JW Marriott, New Orleans, LA

2014: The Boulders Hotel, Carefree, AZ

2013:Hyatt Regency Boston, Boston, MA

2012:Ft. Lauderdale Hilton Beach, Ft. Lauderdale, Florida

2011:La Jolla Beach & Tennis Club, La Jolla, California

2010:Doubletree Guest Suites, Charleston, South Carolina

2009: The Mirage, Las Vegas, Nevada

2008: The Driskill Hotel, Austin, Texas

2007: Palace Hotel, San Francisco, California

2006: The Broadmoor, Colorado Springs, Colorado

Lodging: Approx. 140+ nights

Preferred dates:Monday, December 5 – Wednesday, December 7, 2016

Arrival:Sunday12/420 rooms

Day 1: Monday12/555 rooms

Day 2:Tuesday12/650 rooms
Day 3:Wednesday12/715 rooms

Secondary dates:Wednesday, December7 – Friday, December9, 2016

Same four night pattern as above.

Contractual concessions:

1 complimentary night per 40 rooms picked up.

Group Rates extended 3 days before and 4 days after conference

Hold room block until 14 days prior to arrival. Attrition Rate – 75%

Complimentary wi-fi in rooms and meeting space.

Site visit for the ISHAE Executive Director/Staffin early 2016– 3 complimentary nights for a site visit for hotel, city, and restaurants

Five rooms upgraded to suites for VIP’s at no additional cost

Day 1

8am – 1pm:Board Meeting for 10 people

1pm -– 5pm:Meeting Room for 50 people, crescent rounds

6pm – 7pm:VIP Reception for 30 people

7pm – 9pm:Opening Reception for 65 people (heavy hors d’oeuvres reception)– may be on property or off site

Day 2

8am – 5pm:General session meeting room for 65 classroom or crescent rounds

Breakfast, Lunch, morning beverage break, afternoon beverage/snack break

8am – 4pm:2 breakouts, 35 people each
8am – 5pm:Hospitality/Exhibit space for tables vendor tabletop marketplace (approx

12-15 6ft tables)

Separate room for breakfast and lunch for 65 people
Dinner off-site

Day 3
8am – 2pm:General session for 60 people classroom or crescent rounds

8am – 2pm:2 breakouts, 30 people each

8am – 2pm:Hospitality/Exhibit space for vendor tabletop marketplace (approx 12-15

6ft tables)

Separate room for breakfast and lunch, 50 people

F&B Budget: $12,000 - $18,000

  • Day 1 Breakfast & lunch for Board (10 – 12 ppl)
  • Day 1 Afternoon beverage/snack break for group (40 – 50 ppl)
  • Day 2: Breakfast, Lunch, morning beverage break, afternoon beverage/snack break (50 – 60 ppl)
  • Day 3: Breakfast, Lunch, morning beverage break (40 – 50 ppl)

A/V Budget: $1,000 – typically comped by hotel & AV Company

Please respond by Friday, September 11, 2015 to:

Christina Pappas

Executive Director

ISHAE

374 Marlborough Street

Boston, MA 02115

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ISHAE 2016 Winter Conference RFP