UNICEF UKRAINE

is looking for a qualified candidate to fill in the temporary appointment of

Programme Assistant

Level: G-5

Location: Kharkiv

Duration: 11 months

TERMS OF REFERENCE

PURPOSE OF THE POST:

Under the direct supervision of theField Coordinator, the incumbent will be responsible for collecting information, maintaining records and preparing documentation and correspondence pertaining to programme activities.

MAJOR DUTIES AND RESPONSIBILITIES:

  • Provides programme and administrative assistance to programme officers in support of the related component through organizing data and information, controls plans for the monitoring of projects/programme implementation, following up on pending matters, taking appropriate action on routine matters.
  • Initiates and/or follows up on matters for assigned projects/programmes in the absence of the supervisors; identifies and refers items requiring attention/decision by another professional in the absence of a responsible officer.
  • Assists the programme officers to maintain continuous and effective liaison with governmental and non-governmental organizations for coordination of programme issues and activities. Advises counterparts on legislative rules and procedures.
  • Makes arrangements for visits to project sites for the government and other partners, and provides information and briefing on project activities and status. Trains counterparts in the elaboration of cash/supply assistance requests and financial/technical reporting.
  • Performs in accordance with Table of Authorities: drafts all types of requisitions and payment requests in line with project inputs, ensuring the correct coding, etc. Summarizes information reflecting current obligations and future programme and/or budgetary implications
  • Maintains programme files and archives, prepares drafts of the requested by programme officers’ reports, information, proposals, ensures the tracking of the documents, timely responses to the requests, letters, inquiries, etc.

QUALIFICATIONS AND COMPETENCIES REQUIRED:

  • EDUCATION

University degree in Social Sciences, Political Sciences, Public Administration or related technical field related to the work of UNICEF.

  • WORK EXPERIENCE

Five (5) years of progressively responsible secretarial or administrative work, of which at least one year is closely related to support of programme activities. Experience in international organizations / United Nations will be an asset.

  • LANGUAGES

Fluency in English, Ukrainian and Russian is required.

  • COMPETENCIES

i) Core Values (Required)

Commitment

Diversity and Inclusion

Integrity

ii) Core Competencies (Required)

Communication [I]

Working with People [I]

Drive for Results [I]

iii)Functional Competencies (Required)

Analyzing [I]

Learning and Researching [I]

Planning and Organizing [I]

Following instructions and Procedures [I]

The deadline for submission of applications is 23November,2014.

Only short-listed candidates will be contacted.

Applicants that fulfil the above requirements are requested to complete a United Nations Personal History Form (P. 11) which is available at a web-site and submit it together with a CV and a cover letter describing your professional interests in working for UNICEFvia e-mail: or Fax: 380-44-230-2506.

Please, indicate Programme Assistant (Kharkiv) in the subject.