Irrigation, Rural Livelihoods & Agricultural Development Project (Irladp)

MALAWI – P084148

IRRIGATION, RURAL LIVELIHOODS & AGRICULTURAL DEVELOPMENT PROJECT (IRLADP)

Revised Procurement Plan for 9 months

I. General

1. Project information:

Country : The Republic of Malawi

Borrower : The Government of Malawi – Ministry of Agriculture and Food Security

Project Name: The Irrigation Rural Livelihoods and Agricultural Development Project

Loan/Credit No.: IDA 51410

2. Bank’s approval Date of the procurement Plan [Original 2005; Revision 1:26th

October, 2006; Revision 2: 30th December, 2007; Revision 3: 11th February, 2008;

Revision 4: 30th March, 2009; Revision 5: 12th October, 2009, Revision 6: 12th April,

2010; Revision 7: 12th April, 2011; Revision 8: 24th February, 2012. Revision

30th April 2012, 30th June 2012 ;12th February, 2013 and 01st August, 2013.

3. Date of General Procurement Notice: 27th October, 2006; revised 24th August, 2012

4. Period covered by this procurement plan: 01st April, 2014 – 31st December,2014(9 months)

II. Goods and Works and non-consulting services.

1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement:

Procurement Method / Prior Review Threshold / Comments
1. / ICBand LIB (Goods/non-consulting services) / >=2million / All contracts
2. / NCB (Goods/ non-consulting services)) / <2million / None
3. / ICB (Works) / >= 5 million / All contracts
4. / NCB (Works) / < 5 million / None
5. / Shopping/ IAPSO (Goods) / <200,000.00 / None
6. / Shopping/Community Participation (Works) / <200,000.00 / None

2. PROCUREMENT PACKAGES WITH METHODS AND TIME SCHEDULE

GOODS AND EQUIPMENT

Ref. No / Description / Estimated Cost in USD ‘000’ / Procurement Method / Prequalification Yes or No / Domestic Preference Yes/No / Review by Bank Prior/Post / Expected date of Issuance of documents / Expected Bid Opening Date / Expected date of Contract signing / Comments /
G.1.01 / Production and airing of radio programmes / 20 / Shopping / No / No / Post / 20-June, 2014 / 27-June, 2014 / 01-July- 2014
G.1.02 / Production and airing of television programmes / 40 / Shopping / No / No / Post / 20-June, 2014 / 27-June, 2014 / 01-July- 2014
G.1.03 / Designing and production of IEC materials
( leaflets, brochures, posters, signposts etc) / 70 / Shopping / No / No / Post / June, 2014 / June, 2014 / June 2014 / On need Basis
G.1.04 / Designing and printing 2015calendars and diaries / 50 / Shopping / No / No / Post / 16-Sept, 2014 / 23-Sept, 2014 / 01-Oct-2013
G.1.05 / IT Equipment/ / 70 / Shopping / No / No / Post / 02-June 2014 / 09-June, 2014 / 09-June 2014 / various
G.1.06 / Irrigation software for design authentication and Hand On training / 110 / Shopping / No / No / Post / March 2014
Total Good &Equipment / 268

GOODS UNDER CATEGORY 5 (b) – PUBLIC WORKS SUBPROJECTS

WORKS

Ref. No / Description / Estimated Cost in
USD ‘000’ / Procurement Method / Prequalification Yes or No / Domestic Preference Yes/No / Review by Bank Prior/Post / Expected date of Issuance of documents / Expected Bid Opening Date / Expected date of Contract signing / Comments /
W.1.1 / Office maintenance General / 20 / Shopping / No / Yes / Post / June 2013 / PCU, These include maintenance office works
W.1.2 / Construction of schemes: Works new SSI including ESMP implementation(Lot 1: Luju Irrigation Scheme) / 650 / NCB / No / No / Post / 08th Nov, 2013 / 06th Dec, 2013 / 21st March, 2014 / Contract awarded to Enstein Construction
On 21st March, 2014. Construction period 9 months
W.1.3 / Construction of schemes: Works new SSI including ESMP implementation (Lot 2: Ntchete Irrigation Scheme) / 350 / NCB / No / No / Post / 31st January, 2014 / 11th Feb, 2014 / 24th March, 2014 / Bid closed and opened on 28th February, 2014. Bid Evaluation finalized. To seek IPC’s approval by 28th March, 2014. Construction period 6 months
W.1.4 / Construction of schemes: Works new SSI including ESMP implementation (Lot 3: Mdala & Nsikita Irrigation Schemes) / 800 / NCB / No / No / Post / 31st January, 2014 / 11th Feb, 2014 / 24th March, 2014 / Bid closed and opened on 28th February, 2014. Bid Evaluation finalized. To seek IPC’s approval by 28th March, 2014. Construction period 6 months
W.1.5 / Construction of schemes: Works new SSI including ESMP implementation /Infrastructure support to Rice schemes Lot 4 ( Domasi and Khwisa Irrigation schemes) / 270 / NCB / No / No / Post / 10th March, 2014 / 07th April, 2014 / 22nd April, 2014 / Bids advertised 10th March, 2013 and to close on 07th April, 2014. Construction period 3 months
W.1.6 / Construction of schemes: Works new SSI including ESMP implementation /Infrastructure support to Rice schemes Lot 5 ( Lifuliza Irrigation scheme) / 400 / NCB / No / No / Post / 10th March, 2014 / 07th April, 2014 / 22nd April, 2014 / Bids advertised 10th March, 2013 and to close on 07th April, 2014. Construction period 3 months
W.1.7 / Construction of schemes: Works new SSI including ESMP implementation /Infrastructure support to Rice schemes Lot 6 (Miyombo & Chonanga Irrigation schemes) / 250 / NCB / No / No / Post / 10th March, 2014 / 07th April, 2014 / 22nd April, 2014 / Bids advertised 10th March, 2013 and to close on 07th April, 2014. Construction period 3 months
W.1.8 / Infrastructure support for Rice scheme efficiency (Lot 7: Kaombe Irrigation Scheme) / 100 / Shopping / No / No / Post / 01-April-2014 / 08-April-2014 / 08-April-2014
W.1.9 / IFA Roads Works / 303 / Shopping / No / Yes / Post / 01-April 2014 / 07-April 2014 / 07-April 2014 / Small procurement across all 29 districts
Total Works (USD ‘000’) / 3,143

III. Selection of Consultants

1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants:

Selection Method / Prior Review Threshold / Comment
1. / Single Source (Firms) / Any amount / All
2. / Quality and Cost based (QCBS) / >= 200,000 / All contracts
3 / Consultants Qualification (CQ)/ / <200,000 / None
4 / Least Cost / >= 200,000 <200,000 / All contracts
5. / Individual Consultants / >= 200,000 / All contracts

2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines.

3. Any Other Special Selection Arrangements: N/A

4. Consultancy Assignments with Selection Methods and Time Schedule

CONSULTANCY SERVICES

1 / 2 / 3 / 4 / 5 / 6 / 7 /
Ref. / Description / Estimate
d Cost in
USD ‘000’ / Selection
Method / Review by
Bank
Prior/ Post / Issuance of
EOI / Finalise
shortlist and
issue RFP / Expected
Proposals
Submission Date / Complete
Technical
Evaluation / Complete
Financial
Evaluation / Negotiate and Award / Comments /
C.1.1 / Irrigation Master plan and investment Framework / 2,134 / QCBS / Prior / 28-Jan-13 / 25- Apr-13 / 23-May-13 / 24-Jun-13 / 03-Juy-13 / 08-Oct-13 / Contract awarded to SMEC International on 08th October, 2014 for USD2,134,998.00. Contract period 15 months
C.1.2 / Agricultural Development Strategy / 600 / QCBS / Prior / 24-Dec-13 / 21-March-14 / 22-Apr-14 / 25-Apr-14 / 05-May-14 / 09-May-14 / Shortlist re-submitted to WB on 19th March, 2014
C.1.3 / Irrigation Environmental studies (ESMP) / 400 / QCBS / Prior / 06-Nov-13 / 22-Jan-14 / 07-March-14 / 21-March-14 / 28-March-14 / 14-Apr-14 / Technical/Financial proposed received on 07th March, 2014. Technical evaluation finalized to seek WB No Objection by 28t March, 2014
C.1.4 / Communications, Community Participation ,Land Tenure and Resettlement Framework / 1,650 / QCBS / Prior / 10-March-14 / 01-April-14 / 06-May-14 / 13-May-14 / 27-May-14 / 06-June-14, / Poor response. Re-advertised on 10th March, 2014 and closed on 24th March, 2014. To shortlist by 02nd April, 2014
C.1.5 / Umbrella Consultant/SVIP Coordination/Implementation Unit for the abovementioned studies / 300 / QCBS / Prior / 10-March-14 / 01-April-14 / 06-May-14 / 13-May-14 / 27-May-14 / 06-June-14, / Poor response. Re-advertised on 10th March, 2014 and closed on 24th March, 2014. To shortlist by 02nd April, 2014
C.1.6 / Public – Private Partnership Feasibilty Study / 300 / QCBS / Prior / 28-March-14 / 01-April-14 / 06-May-14 / 13-May-14 / 27-May-14 / 06-June-14, / Draft EOI approved by WB on 25th March, 2014. To advertise by 27th March, 2014 whilst finalisisng TORs
C.1.7 / Dam Safety Panel for the proposed Shire Valley Irrigation Project / 50 / SS / Prior / N/A / 28-March-14 / 07-Apr-14 / 10-Apr-14 / 10-Apr-14 / 17-Apr-14 / Finalising contract by 24 March, 2014
Hydraulic modeling TOR / 20 / SS / Prior / N/A / 17-March-14 / 20-March-14 / 20-March-14 / 24-March-14 / 24-March-14 / Finalising contract by 24 March, 2014
C.1.8 / Hydraulic Modelling for the proposed Shire Valley Irrigation Project / 300 / QCBS / Prior / 18-Apr-14 / 09-May-14 / 06-June-14 / 13-June-14 / 27-Jun-14 / 04-July-14 / To initiate action after Consultant finishes preparation of TORs
C.1.09 / Legal Consultant for Ex SFPDP and New SSI / 160 / SS / Prior / 12-Nov-14 / 12-Nov-14 / 6-Dec-13 / 10-Jan-14 / 20-Jan-14 / 21-March-14 / Contract negotiations finalized. Revised Draft contract and signed negotiation minutes re-submitted to WB on 25th March, 2014
C.1.10 / Technical Assistance in Capacity Building in Irrigation System design and Construction (2 month hands-on course for Bunda/NRC graduates) / 50 / IC / Post / 22-Aug-13 / 26-Sept-13 / 25-Oct-13 / 20-Nov-13 / 05-Dec-13 / 21-March-14 / Identified Consultant will be available for the assignment in July, 2014
C.1.11 / Training Facilitator for Hands on Training in Irrigation Schemes Development (2 month hands-on course for Bunda/NRC graduates) / 150 / IQCBS / Post / 22-Aug-13 / 26-Sept-13 / 25-Oct-13 / 20-Nov-13 / 05-Dec-13 / 21-March-14 / Contract negations finalized with FISD.FISD whose fees were on the higher range. To sign contract by 27th March, 2014
C.1.12 / Lessons and Knowledge learning / 155 / CQS / Post / 19-Nov-13 / 22-Jan-14 / 14-Feb-14 / 14-Feb-14 / 22-Feb-14 / 28-March-14 / Combined Technical and Financial evaluation finalized. To arrange negotiations with Royal Tropical Institute of Netherlands by 03rd April, 2014
C.1.13 / Specific on-demand training and support to cooperatives and marketing/ Mgmt and Technical Assistance to FBO / 200 / CQS / Post / 22-Feb-14 / 07-March-14 / 24-March-14 / 30-Apr-14 / 05-May-14 / 12-May-14. / Sshortlisting finalized 25th March, 2014. To send RFPs to shortlisted firms by 27th March, 2014
C.1.14 / Small studies on FBOs / 100 / IC / Post / 01-Apr014 / 15-Apr-14 / 12-May-14 / 19-May-14 / 19-May-14 / 30-May-14 / On need basis
C.1.15 / PCU and IWMU staff of IRLADP / 1,411 / IC / Post / N/A / N/A / N/A / N/A / N/A / On going / PCU. List of staff will be submitted to the Bank.
Total Consultancy Services / 7,980

Note:

ICB = International Competitive Bidding NCB = National Competitive Bidding QCBS = Quality and Cost Based Selection CQ = Selection Based on Consultants’ Qualifications IC = Individual Consultant LCS = Least Cost Selection