Irish Setter Club of America

Board of Directors Meeting

August 15, 2015

9:00am

Island Grove Regional Park

Greeley, CO

  1. Welcome, Roll Call, Check- President Heidi Laabs called the meeting to order at 9:09am. All were welcomed.

Members present-Christine Boutwell, Bruce Foote, Pam Gale, Greg Galieti, Mary Goeke, Jeanette Holmes, Fran Jackson, Heidi Laabs, Christine Martin, Gwen Newman, Dawn Secord, Diane Seibel, Jeanine Wilson, Jan Ziech

Members absent-Cassie Allen, Debra Hamilton, Anne Marie Kubacz, Mary Lamphier, Karolynne McAteer, Pat McGarry

2. Review Norms-shared norms were reviewed

3. Reports from Committees received and read; call for additional agenda items

Bruce Foote requested the 2016 National Specialty to be dedicated in memory of Katherine and Frank Wheatley-will discuss under Other Business

4. Consent agenda

  1. New membership approvals for May, June, and July 2015
  2. Approval of minutes of April 12, 2015 Board meeting
  3. Approval of minutes of the June 4, 2015 conference call to name Nominating Committee members

Bruce Foote made a motion, seconded Jeanette Holmes to accept the consent agenda as presented.

A roll call vote was taken. The motion passed unanimously.

5. Opportunities for ISCA Members to address the Board

This occurred after the morning break.

i. Debbie Garfieldasked about a National Specialty specification document. Goal is by 12/31/15 to complete something that any club can use to determine if able to host

ii. Alberta Johnson asked to have veteran sweepstakes in the evening

iii. Harry Moore asked about hotel reservations for the 2016 national, open October 1

6. Report of the President

Discussion of consideration of a small stipend to attend Board meetings as cost may be prohibitive for all members to consider to participate. Will obtain information from other clubs and poll the membership.

7. Report of the Recording Secretary-none

8. Report of the Treasurer

Jeanine Wilson submitted her report to the board showing the statement of ISCA financial position that covers the latest activity fromApril to August, 2015.

Jeanette Holmes made a motion to accept the Treasurer’s report. Mary Goeke seconded the motion.

A roll call vote was taken. The motion passed unanimously.

9. Report of the Corresponding Secretary

Christine Martin’s report was received. The polices and procedure manual has been updated and will be reviewed yearly. Sympathy cards are sent to members and their families. A database for email inquires from the public regarding puppies is kept.

10. Report of the AKC Delegate

Karolynne McAteer’s report was received. She attended the June Delegate meeting in New Jersey. A full report will be in the Memo to Members.

  1. Discussion on the 4-6 month class, the awarding of a Certificate of Merit, and the potential for awarding of a single point from 4-6 month.
  2. Young competitors Pee Wee class offered at the September Somerset show
  3. She serves as chair of a parent club communications initiative to oversee all club communications that go directly to new dog/puppy owners. The ISCA flyer is completed and they are now working on all breeds in the Sporting and Hound Groups.

11. Committee Reports

  1. Health Committee

Anne Marie Kubacz report was received.

  1. Jan Ziech, Linda Kalmar DVM, and Anne Marie Kubacz attended the AKC Canine Health Foundation Parent Club Conference August 7-9, 2015. Brucellosis has increased in shelter animals. Please be mindful as can be devastating and consider testing.
  2. The ISCA has become a Canine Cancer Collaborative sponsor through support from the ISCA Foundation

B. National Events Committee

Jeanine Wilson’s report was received.

  1. 2017 National Specialty in Warwick, RI May 14-21, 2017
  2. 2018 National Specialty will be in Region 2, location and host club will be decided in February 2016. Tentative dates will be June1-10, 2018
  3. Changes have been made to the Regional Specialty Rules

Jeanette Holmes made a motion to change the rules to hold a Regional Specialty as submitted. Pam Gale seconded the motion.

A roll call vote was taken. The motion passed unanimously.

C. 2015 National Specialty

Mindy Higby’s report was received.

Bruce Foote mad a motion to accept the 2015 National Specialty financial report. Gwen Newman seconded the motion.

A roll call vote was taken. The motion passed unanimously.

D. 2016 National Specialty

Dawn Secord’s report was received.

  1. All is moving along well and on schedule with the ISCA National Specialty Checklist

A break was taken at 10:54am. The meeting resumed at 12:58pm.

E. 2017 National Specialty

Karolynne McAteer’s report was received.

  1. 2017 National Specialty will be at the Crowne Plaza Warwick, RI. May 14-21, 2017, hosted by the Eastern Irish Setter Club

F. 2018 Site Selection Committee

Greg Galieti’s report was received.

  1. Anticipate choosing a host club and show chair by October 31, 2015

G. Show Consents

Fran Jackson’s report was received.

  1. Since the April Board meeting, 16 specialities have been approved for 2015 and 5 specialties for 2016.
  2. The show calendar is up to date

H. Field Trial Consents

Diane Seibel’s report was received.

  1. 18 Field Trial Events have been approved for 2015
  1. Field Trial Executive Committee, 2015 National Field Trial

Dave Tompkin’s report was received.

  1. The National Field Trial will be in Booneville, Arkansas. There will be increased fees due to quail fees, declining entries, and increased supplemental costs

J. 2016 National Hunt Test, Walking Gun Dog Championship, AKC Walking Championship

Jeannie Wagner’s report was received.

  1. 2016 Event will be at the Mingo Sportsman Center in Ohio
  2. There were several bids for the 2017 National HT, WGD Championship and AKC Walking Championship

Jeanette Holmes made a motion for the 2017 National Hunt Test, Walking Gun Dog Championship, AKC Walking Championship to be held at The Boyd Ranch near Mexia, Texas March 17-19, 2017 hosted by the Irish Setter Club of San Antonio and the Irish Setter Club of Houston. Dawn Secord seconded the motion.

A roll call vote was taken. The motion passed unanimously.

K. Policies and Procedures

Christine Martin provided her report. All polices and procedures have been updated.

L. Principles of Integrity- no report

M. Constitution

Bruce Foote provided his report. Constitution updates/review will be forthcoming.

N. Versatility Program

Jeanine Wilson’s report was received.

  1. 298 VC titles, 1 VCA, and 23 VCX titles.
  2. See the website for new VC rules to go into effect September 1, 2015
  3. Clubs should consider offering the VC tests at their events

Gwen Newman made a motion to accept the VC rules as presented. Mary Goeke seconded the motion.

A roll call vote was taken. The motion passed unanimously.

O. Foundation

Sam McDonald’s report was received.

  1. Thank you to the Health Committee and specifically the chair, Anne Marie Kubacz for all of their great work.
  2. The AKC Canine Health Foundation Report is available in the June Memo and online
  3. 2015 Top Twenty videos and catalogs are available for purchase
  4. Thank you for your kind donations that allow support of research grants in areas that specifically affect our beloved breed

P. Meet the Breeds

Diane Seibel provided her report

  1. Requests for help and participation at the booth at Eukanuba in Orlando December 2015

Q. Judges Education- no report

R. Rescue

Jan Ziech’s report was received.

  1. New Region 3 rescue coordinator- Shea Swanson
  2. New Region 4 rescue coordinator- Russ Gibson
  3. Two new fundraisers to benefit ISCA Rescue
  4. Silent auction at 32auctions.com October 1-November 15, 2015
  5. BarkBox

iv. New data management system for ISCA Rescue through Petstablished!

v. There are few dogs in Rescue

vi. Exceptional help from ISCA rescue volunteers and ISCA members in recent rescue situations that was much appreciated.

S. Legislation

Mary Goeke’s report was received.

  1. Please view all Legislative Alerts posted for your state and the latest information on all bills being tracked by the AKC Government Relations Department at 2015 Legislation Tracking Page

T. Membership Renewals- no report

U. New Memberships

Mary Goeke provided her report. Plan to start earlier in January 2016 with reminder calls

V. Website

Jan Ziech’s report was received.

  1. New pages are added to the website for the 2015 National Field Trial, 2016 National Specialty and the 2016 National Hunt Test Weekend

W. Communications

Jan Ziech’s report was received. All forms of communication seem to be going well.

X. Club Archives- no report

Y. Memo

Delay in August Memo related to delay in National Specialty photographs from the photographer

Z. Pictorial

Cathy Hill’s report was received.

Bruce Foote made a motion to extend the deadline for Pictorial Advertising to October 31, 2015. Gwen Newman seconded the motion.

A roll call vote was taken. The motion passed unanimously.

AA. Awards

Diane Seibel’s report was received.

  1. All awards applications are completely online

12. Unfinished Business

  1. Breeder’s Directory

i. To be listed must have actively participated in the whelping and/or raising of a litter within the previous ten calendar years

ii. Breeder emeritus category

Bruce Foote made a motion to approve the changes to the Breeder’s Directory as submitted. Jeanette Holmes seconded the motion.

A roll call vote was taken. The motion passed unanimously.

b. National Specialty Trophies

i. No changes at this time

c. Policies and Procedures review plan, online process

i. Bruce Foote plans a three year cycle for review by committee. Concrete proposal will be submitted for the February 2016 Board of Directors meeting. Also plan to make P&P available online

13. New Business

  1. AKC Legislative Fund

Jeanine Wilson made a motion for the ISCA to donate $1000 to the AKC Legislative Fund. Bruce Foote seconded the motion.

A roll call vote was taken. The motion passed unanimously.

b. Event and dinner attendance at National by board members. Heidi discussed gathering input from the general membership.

14. Other Business

a. Committee Reports will be available on the ISCA website effective August 2015 meeting

b. Bruce Foote requested dedicating the 2016 National Specialty in memory of Katherine and Frank Wheatley

Bruce Foote made a motion to dedicate the 2016 National Specialty in San Diego, California in memory of Katherine and Frank Wheatley that is not exclusive of any others that need remembrance. Dawn Secord seconded the motion.

A roll call vote was taken. The motion passed unanimously.

A break was taken at 2:51pm. The meeting resumed at 2:59pm.

An executive session was called at 3:00pm. The executive session ended at 4:05pm.

Bruce Foote made a motion to appoint John Laabs as Memo to Members Editor. Jeanine Wilson seconded the motion.

A roll call vote was taken. Yes-Boutwell, Foote, Gale, Galieti, Goeke, Holmes, Jackson, Martin, Newman, Secord, Seibel, Wilson, Ziech. Abstain-Laabs. The motion carried.

15. Norms check

16. Adjourn

Christine Boutwell made a motion for adjournment. The motion was seconded by all.

The meeting adjourned at 4:12 pm.

The next meeting of the Board of Directors will be February 2016 in New York.

Respectfully submitted,

Christine M Boutwell, MD

Polices and Procedures

Rules to Hold a Regional Specialty

1.Local AKC Irish Setter Clubs may apply to ISCA to hold an ISCA Regional Specialty.

2.The Regional Specialty would use the ISCA Specialty License but all responsibility would
be that of the hosting local Irish Setter Club

3.One Regional Specialty per ISCA Region per year (possibility of 4 Regionals per year). If
there is not a Regional in all 4 regions, ISCA will allow a second Regional into a Region.
This will be approved on a year to year basis.

4.Local AKC Irish Setter clubs need to apply to ISCA in writing (a letter of request on local
club letterhead is sufficient) by April 1st in the year prior to the requested date. This allows time for the request to be discussed at the spring ISCA Board meeting. If multiple clubs within a region apply for a regional specialty, preference will be given to a club that has not hosted a regional previously, and then by 1st order of request.

5.To hold a regional, the regional must meet the following criteria:

a.Cannot be held on the same weekend as an established Specialty in the region

b.Mustbeatleast500milesfromanySpecialtyinadifferentregion

c.An exception to paragraphs a & b above may be granted if the club requesting
the regional specialty receives a written letter from the specialty giving club that states that specialty giving club has no objection to a regional held on their day/weekend. This letter must accompany the application sent to the Board requesting approval, for approval to be considered.

6.The local AKC Irish Setter club is responsible for all AKC fees, AKC applications, judges, site and expenses associated with hosting the regional specialty. Profits from the Regional belong to the local AKC Irish Setter club. The local AKC Irish Setter club will provide the ISCA with an income/expense financial report. This will be submitted to the ISCA Treasurer within 30 60 days subsequent to the event.

7.Local club chairperson must will send the ISCA Treasurer and the ISCA Show consents chair a copy of the local club insurance, with an indemnification of ISCA within 30 days of the regional being approved.

8.No Regional specialty can be approved without this information. Approval for the regional will be rescinded if the insurance requirement is not met timely.

9.It is recommended to not hold Obedience or Rally at a Regional specialty unless there is enough space and manpower to run multiple rings (at the same time as conformation judging).

10.All committee chairs for the ISCA Regional specialty must be current ISCA members, and cannot be committee chairs for any local club specialty held on the same weekend.

10. A combined premium (ISCA Regional & Local Irish Setter Club) may be used as well as a combined catalog. Expenses/profits will be prorated between the events. In regards to the premium & catalog, cover page would state the three specialties and date. Each specialty inside have separate pages. ISCA regional premium after second page would have ISCA logo tile being ISCA regional specialty hosted by (club hosting). All information regarding this regional would follow. The next local specialty would follow. Catalog would follow same format. A combined premium (ISCA Regional &

Local Irish Setter Club) may be used as well as a combined catalog. Expenses/profits will be prorated between the events. In regards to the premium & catalog, cover page would state specialties and dates. ISCA regional pages in the premium and catalog are to have the ISCA logo.

11.Trophies are the responsibility and choice of the Local Irish Setter Club. Ribbons/Rosettes for the Regional are would be required to have the ISCA logo/name.

12.If the local hosting Irish Setter Club decided to hold a fundraiser on the day of the Regional (raffle, silent auction, etc), the proceeds from the fundraiser would remain with the local host club to defray expenses.

ISCA Versatility Program

The primary objective of the Irish Setter Club of America, Inc (ISCA) Versatility Program is to demonstrate the Irish Setter’s hunting ability, reasonable obedience to the handler’s commands and to determine whether the overall breeding adheres to the Irish Setter Standard. Dog shows give the breeder an opportunity to demonstrate the progress made in breeding type and quality as outlined in the Standard. Companion events demonstrate the usefulness of the purebred dog as a companion to mankind. Field events are a demonstration of a sporting dog's ability to hunt in his natural environment, proving his natural instincts.

For the purposes of this document – the following definitions apply:

Conformation – Breed Standard
Companion Events – Obedience, Agility, Rally and Tracking Field Events – Field Trials and Hunting Tests

CLUB PROCEDURE

VC Conformation tests can be held at hunt tests, field trials, fun days, club meetings, specialties, supported events, etc.

1.Any AKC Irish Setter Club, recognized by and registered with ISCA, shall be eligible to conduct Versatility Tests provided the club complies fully with all portions of the Procedures, Rules and Requirements of the Versatility Program.

2.All tests shall be witnessed either by a board member of ISCA or a local club board member who is approved by ISCA and is thoroughly familiar with the rules and regulations. This local club board member, in conjunction with the Testing Committee, shall be willing to vouch for the accuracy, honesty and compliance with the rules and regulations during the tests.

3.The local club shall appoint a Test Committee consisting of a Chairman, Test Secretary, Field Representative and Conformation Representative (as appropriate to the type of test given) who shall be knowledgeable in their respective areas. The club board member may be any one of the Committee. The Test Committee shall be responsible for the entire running of the tests and the selection of the judges.

4.The Secretary of the local Irish Setter Club desiring to conduct the Versatility Test(s) shall make a written request to the ISCA VC Chairman, using the VC Application form available on the ISCA website. Each request shall include:

a.Date(s) and starting time of the event(s)

b.Exact location of the event(s)

c.Names of the judge(s). At least two (2) judges are required for the field test and one (1) for the conformation test. They shall be selected by the Test Committee and shall be in good standing with the AKC.