IPY STEM Polar Connections UMass Amherst
Participant TRAVEL REIMBURSEMENT GUIDELINES
Eugenie Harvey processes travel reimbursement & stipend payments. Please address questions about these to Eugenie Harvey or Marie Silver. If you need to send something to Eugenie after you get home, or if you have any questions about your reimbursement and/or stipend payment, Eugenie’s contact info is:
Eugenie Harvey
STEM Education Institute
Hasbrouck
University of Massachusetts
Amherst, MA 01003
(413) 545-1290
PER DIEM: Dinner only as follows: UMass pays a fixed amount of per diem for a dinner (Eugenie has to find out what that amount is). We DO NOT need any meal receipts. We will pay up to three dinners (dinners only) depending on your arrival & departure times.
INFO FOR DINNER PER DIEM: When did you arrive in Amherst, MA for the conference (exact day & hour)? When did you depart Amherst, MA from the conference (exact day & hour). Please don’t include “personal time” spent before the conference began & after it ended. (For example, you went to see Bruce Springstein in Hartford, spent the night there, and returned to your home state the next day).
AIRFARE: We need original receipt(s) showing your name, amount paid, the time left & returned - & the receipt should prove / indicate that you actually made the trip and/or paid for the airfare (include stub if necessary). STEM knows you attended, but UMass Accounting has no way of knowing that you actually attended/ paid for something, unless a receipt shows the amount was actually PAID & has yr name on it.
SHUTTLE: Those who flew into Bradley Airport will be reimbursed the cost of a shuttle Round Trip Bradley – Amherst – Bradley. Please submit the receipt.
RENTAL CAR: Those who rented a car will be paid the equivalent of a RT shuttle Bradley – Amherst – Bradley. Please submit the rental car bill.
MILEAGE: Mileage reimbursement is relevant only to those who, for example, drove from Maine, NJ or some other reasonable state (probably not California). Please tell Eugenie where you drove from and what you think your round trip mileage reimbursement should be (if you want to). In any case, Eugenie has to submit to the Travel Office proof of RT mileage which she gets from an approved online mileage site.
NOT COVERED:
MILEAGE to and from your home to your local airport IS NOT COVERED.
MILEAGE for local Massachusetts / Connecticut / New Hampshire etcetera commuters IS NOT COVERED.
RENTAL CAR costs. (You will be paid a stipend equal to the ROUND TRIP cost of a shuttle to and from Bradley Airport in Connecticut to Umass Amherst).