IOCA (UK) Committee Meeting Telecon

Wednesday 8th February 2017 at 20:00hrs

MINUTES

1 / Present
Richard Baker (Chairman)
Jay Williamson
Marcela Lopez levy
Andrew Taylor
Magdalena Ietswaart
Andy Felton
Chris Evans
John Perham
Michelle Gent
Will Gatehouse
Victor Brellisford
Apologies
Jenny Lance
Claire Mueller
2 / Minutes of the previous meeting
The minutes of the previous meeting were approved.
3 / Declaration of any conflicts of interest
Michelle G declared that she is employed by the RYA.
4 / Succession Planning
All committee members were asked to let John P know if they would be standing for re-election at the 2017 AGM in order for a list of committee positions requiring filling to be communicated to parents at the Spring champs.
5 / Stakeholder Conference
Richard B and Michelle G attended the conference and summarised the key points discussed.
Safeguarding was discussed at length. The importance of being vigilant at all events, in particular with regard to inappropriate strangers, was reiterated.
It was agreed that the child protection policy needs a review. John P confirmed this was underway. John P was asked to consider if there are other practical measures that could be adopted (e.g. posters at events).
It was agreed that a female committee member is needed to be an additional safety officer alongside John P.
6 / Equipment Storage
It was agreed that the IOCA trailer be serviced and be moved to Weymouth. John P. was asked to get quotes for storage either at a self-storage location or WPNSA.
7 / Teams
Chris E. summarised the previously circulated Teams report. It was noted that the example pricing for Worlds/Euro/Development teams does not include any RYA subsidy but does include the cost of pre-event training.
8 / Development
Michelle G. gave a brief update, confirming that the IOCA annual is almost ready, a parent survey to understand club activity is in preparation, and that there is an upcoming team racing event at West Kirby.
Michelle G. suggested that parts 1 and 2 of the Optimist Logbooks could be combined into a single book. Michelle G. was asked to put a proposal to this effect on Basecamp.
9 / RYA funding
It was confirmed that there will be no extra money for class associations, which means it is very unlikely there will be any grants available for the Worlds and European teams.
It was noted that due to uncertainty of funding, it remained unclear as to whether Michelle G.’s role at the RYA would continue.
10 / Sailing
Will G. gave an update on upcoming events, and confirmed that the MEI’s are now final. Will G. noted that event coordinators are still required for the Inlands and EOS.
It was noted that there will be a Regatta fleet at every 2017 IOCA event (except Selections). Magdalena I. confirmed that this is a trial for one year. It was agreed it should be reviewed at the end of the year.
11 / Training
Chris E. gave an update on training.
12 / Finance
Andy F. gave a brief update on finance, confirming that there are no issues requiring discussion by the committee.
13 / Technical
Victor B. confirmed that there have been no rule updates from IODA and proposed the same measurement process for the selections as used last year be adopted. This was agreed.
14 / Next meeting
Saturday morning at the Spring Champs (Royal Torbay YC) after sailors have launched.
15 / AOB
There being no further business the meeting closed at 22:00hrs.

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