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SharePoint Invoice Processing

Requirements Gathering Questionnaire

1  Overview

This document outlines the customer requirement questions in an effort to assess the project scope for the implementation of DynamicPoint’s Invoice Processing Product. Your effort in completing this questionnaire is appreciated and will greatly assist us in delivering an accurate estimate.

Agenda

This document is broken down into the following sections that should be addressed by the appropriate resource:

Section / Resource
Technical Environment / Information Technology
Dynamics Implementation / Dynamics Admin
Invoice Processing Process / Accounts Payable or Accounting
Implementation Specifics / Project Manager or Accounting

2  Questions

Technical Environment

Question / Response
Are you currently using Microsoft SharePoint, if so, what version
If you are not running SharePoint, would you like DynamicPoint’s assistance in deploying
What Dynamics product are you using and the associated version
Are web services currently deployed and operational

Dynamics Implementation

Question / Response
Are you using any 3rd party products that may impact the Invoice Processing process
If using Dynamics GP, are you using either Analytical Accounting, MDA or Project Accounting
If using Dynamics NAV, are you using dimensions

Invoice Processing Process

Question / Response
Briefly describe your existing Invoice Processing process
Are invoices being processed centrally through accounting or by distributed managers
Are you seeking OCR (Optical Character Recognition) functionality to recognize data within the scanned invoices
Do you have any existing forms or Excel worksheets you can share with us
Are you receiving invoices for both PO as well as non PO related expenses
Are you leveraging a segmented chart of accounts, if so, please clarify the segments and their purpose
Please describe your existing review and approval process
Do the reviewers have the ability to make changes to an invoice or do they send it back to the entry user for corrections
Are invoice amounts validated against a budget
Are you operating in Canada and require the collection of Canadian GST
Do you require multi-currency functionality

Implementation Specifics

Question / Response
Do you have resources that can assist with the configuration of the application
We typically leverage a train-the-trainer approach, is this acceptable for you
Do you have resources that will take over the support of the application and answer users’ questions
Are you interested in purchasing a maintenance plan with DynamicPoint
DynamicPoint Prospect | SharePoint Invoice Processing / 3