Invitation to Bid for The

Invitation to Bid for the

Provision of Trucking Services 2017 - 2019

PDD1601

Duty Free Philippines Corporation (DFPC) through its 2016 Corporate Budget intends to apply the sum of Thirteen Million Five Hundred Thirty Thousand Pesos (PhP13,530,000.00)being the Approved Budget for the Contract (ABC) to payments under the contract for Memorandum PDD-16-21 dated 08 November 2016. Bids received in excess of the ABC shall be automatically rejected at bid opening.

DFPC now invites bids for the Provision of Trucking Services. Bidders should have completed, within two (2) years (2015-2016) from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.

Bidding will be conducted through open competitive bidding procedures using the non-discretionary “pass/fail” criterion as specified in the Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”.

Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138.

Interested Bidders may now obtain further information from DFPC and inspect and/or purchase the Bidding Documents at the address given below from 9:00AM – 5:00PM, Mondays thru Fridaysuntil 03 January 2017.

It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the non-refundable fee of Ten Thousand Pesos (PhP10,000.00) for the Bidding Documents not later than the submission of their bids.

DFPCwill hold a Pre-Bid Conference on 21 December 2016 at 10:00AM at the address given below, which shall beopen only to all interested parties who have purchased the Bidding Documents.

Bids must be delivered to the address below on or before 04 January 2017 at 10:00AM. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18.

Bid opening shall immediately follow at 10:15AMat the address given below. Bids will be opened in the presence of the Bidders’ representatives who choose to attend at the address below. Late bids shall not be accepted.

DFPC reserves the right to reject any and all proposals, to annul the bidding process, or declare a failure of bidding, or not award the contract in any of the situations stated under Section 41 of the Revised IRR of RA 9184, and makes no assurance that a contract shall be entered as a result of this invitation without thereby incurring liability to the affected bidder or bidders.

BAC Secretariat

Duty Free Philippines

EHA Bldg, Fiesta Mall, Columbia Complex

Ninoy Aquino Ave., ParañaqueCity

(632) 552-4343; (632) 552 4337 loc. 3096 / 3039

Telefax No. (632) 552-4345, 879-3664,

552 4399 loc 834

Email:

(Sgd.)Mr.Bernardine R. Belmonte

BAC Chairman

III.Bid Data Sheet

ITB Clause
1.1 / The PROCURING ENTITY isDUTY FREE PHILIPPINES CORPORATION
1.2 / The lot and reference is:
“4 and 6 Wheeler Trucks”
PDD Memorandum-16-21
2 / The Funding Source:
The Government of the Philippines (GOP) through the 2016 Corporate Budget of Duty Free Philippines Corporation in the amount of :
Thirteen Million Five Hundred Thirty Thousand Pesos (PhP13,530,000.00)
The name of the project is :
PROVISION OF Trucking Services 2017 – 2019
3.1 / No further instructions.
5.1 / No further instructions.
5.2 / None of the circumstances mentioned in the ITB Clause exists in this Project. Foreign bidders, except those falling under ITB Clause 5.2(b), may not participate in this Project.
5.4 / The Bidder must have completed, within the period specified in the Invitation to Bid and ITB Clause 12.1(a)(iii), a single contract that is similar to this Project, equivalent to at least fifty percent (50%) of the ABC per year or Three MillionThree Hundred Eighty Two Thousand Five Hundred Pesos (PhP3,382,500.00).
For this purpose, similar contracts shall refer to provision of trucking services.
7 / No further instructions.
8.1 / Subcontracting is not allowed.
8.2 / Not applicable.
9.1 / The Date and Venue of the Pre-Bid Conference is:
21 December 2016, 10:00AM
DUTY FREE PHILIPPINES CORPORATION
EHA Building, Fiestamall,
Columbia Complex, Ninoy Aquino Ave.
Parañaque City
10.1 / The PROCURING ENTITY’s address is:
Duty Free Philippines Corporation Ground Floor, EHABuilding, Fiestamall, Columbia Complex, Ninoy Aquino Avenue, ParañaqueCity
MR. BERNARDINE R. BELMONTE
BAC Chairman
Thru: BAC Secretariat
Tele No : 552 4337 loc 3039, 552 4343
Fax No. 879 3664 / 552 4345 / 552 4399 loc. 834

12.1(a) / No further instructions.
12.1(a)(i) / 2015 General Information Sheet stamped received by the SEC which is an additional submission to the required SEC registration for corporation.
12.1(a)(iii) / Statement of all ongoing and completed government and private contracts. The list must have asimilar contract completed within the last two (2) years (2015-2016) starting with the latest including contracts awarded but not yet started.
13.1 / No additional requirements.
13.1(b) / No further instructions.
13.2 / The ABC is
Thirteen Million Five Hundred Thirty Thousand Pesos (PhP13,530,000.00)
Any Bid with a financial proposal exceeding this amount shall not be accepted.
15.4(a)(iii) / The Supplier shall provide a Service Vehicle (including a driver), free of charge, 26 days a month, excluding Sundays and holidays which the PROCURING ENTITY may use in case of emergencies or other incidents requiring immediate attention to ensure timely delivery of the PROCURING ENTITY’s merchandise at the point of destination. For this purpose, the vehicle should be at all times in good running condition. The vehicle should be fully air-conditioned and with a seating capacity of seven (7) passengers.
15.4(b) / No further instructions.
16.1(b) / The Bid prices for Goods and services supplied from outside of the Philippines shall be quoted in Philippine Pesos.
16.3 / Not applicable.
17.1 / Bids will be valid until 04 May 2017.
18.1 / The bid security shall be in the following amount:
ACCEPTABLE FORMS / AMOUNT

Cash or cashier’s/manager’s check issued by a Universal or Commercial Bank

/ Two Percent (2%) of the ABC or
Two Hundred Seventy Thousand Six Hundred Pesos (PhP270,600.00)

Bank draft/guarantee (signed by the appointee) or irrevocable letter of credit (original and notarized) issued by a Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank

Surety bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security.

/ Five Percent (5%) of the ABC or
Six Hundred Seventy Six Thousand Five Hundred Pesos (PhP676,500.00)

Any combination of the foregoing.

/ Proportionate to share of form with respect to total amount of security

Bid Securing Declaration

/ Refer to Bidding Form No. 2
18.2 / The bid security shall be valid until 04 May 2017.
20.3 / Each Bidder shall submit one (1) original andthree (3) copies of its Eligibility/Technical Componentand Financial Component.
21 / The Address for Submission of Bids is:
DUTY FREE PHILIPPINES CORPORATION
EHA Building, Fiestamall,
Columbia Complex, Ninoy Aquino Ave., ParañaqueCity
The deadline for Submission of Bids is on
04 January 2017at 10:00AM.
24.1 / The place of Bid Opening is
DUTY FREE PHILIPPINES CORPORATION
EHA Building, Fiestamall,
Columbia Complex, Ninoy Aquino Ave., ParañaqueCity
The date and time of Bid opening is on:
04 January 2017 at 10:15AM.
24.2 / No further instructions.
27.1 / No further instructions.
28.3 / The goods are grouped in a single lot and the lot shall not be divided into sub-lots for the purpose of bidding, evaluation, and contract award.
28.3(b) / Bid modification is not allowed.
28.4 / No further instructions.
29.2(a) / No further instructions.
29.2(b) /

2015 Income Tax Return (form 1701/1702)
Business Tax Return(forms 2550M and 2550Q) for the last six (6) months (June to November 2016) prior to opening of Bids filed thru Electronic Filing and Payment System (EFPS).

Only tax returns filed and taxes paid through the BIR Electronic Filing and Payment System (EFPS) shall be accepted.
29.2(d) /

Company profile with names and designation of the company’s officers/partners (original).
Location map and photo of the office and motor pool/garage in Metro Manila (original).

32.4(g) / No further instructions.

Special Conditions of the Contract

GCC Clause
1.1(g) / The PROCURING ENTITY isDuty Free Philippines Corporation.
1.1(i) / The Supplier is ______.
1.1(j) / The Funding Source:
The Government of the Philippines (GOP) through the Corporate Budget of Duty Free Philippines Corporation 2016 in the amount of :
Thirteen Million Five Hundred Thirty Thousand Pesos (PhP13,530,000.00)
1.1(k) / The Project Site is :
DUTY FREE PHILIPPINES CORPORATION, Forward Warehouse, Fiestamall, Columbia Complex, Ninoy Aquino Avenue, Parañaque City
DUTY FREE PHILIPPINES CORPORATION, Integrated Warehouse, Kaingin Road, Multinational Village, Parañaque City
5.1 / The PROCURING ENTITY’s address for Notices is:
DUTY FREE PHILIPPINES CORPORATION, EHABuilding, Fiestamall, Columbia Complex, Ninoy Aquino Ave., ParañaqueCity
Vicente Pelagio A. AngalaMr. Manolito E. Canlas
Chief Operating Officer Warehouse Operations Manager
Tel. Nos. (632) 879-3559 Telefax (632) 824 2996
Fax No. (632) 552 4301
The Supplier’s address for Notices is:
______
______
______
______
______
______
6.2 / Services Rendered and Documents
Delivery of Services shall be made by the SUPPLIER in accordance with the terms specified in Section VI. Schedule of Requirements.
The SUPPLIER shall, at the end of each month, submit the following documents:

Statement of Account;
Trip tickets duly acknowledged by the PROCURING ENTITY’s authorized representative.

For purposes of this clause the Procuring Entity’s representative at the project site is Cathy J. Sampang.
Scope of Services
A.Door to Door Delivery
4 Wheeler High Truck
1.The vehicle shall be provided daily, including Sundays and holidays, regardless of the number of trips. A replacement shall be provided when assigned truck/s is/are affected by the Unified Vehicular Reduction Scheme.
2.The regular working hours of the driver shall be nine (9) hours, including break time, in accordance with the schedule provided by DFPC authorized personnel.
3.It shall be used to transport and deliver merchandise, particularly Electronic items and bulky Home Furnishing Items, to customers in any point of Luzon.
4.In the event that the vehicle will not be utilized for door to door delivery, the vehicle shall be used to deliver merchandise to and from DFPC’s Integrated Warehouse, all DFPC Forward Warehouses and Store Outlets in Metro Manila, including embassies.
B.Transfer of Supermarket Items
6 Wheeler Truck
1.The vehicle shall be provided daily, including Sundays and holidays, regardless of the number of trips. A replacement truck shall be provided when assigned truck/s is/are affected by the Unified Vehicular Reduction Scheme.
2.It shall also be provided on Sunday operations (especially during peak months).
3.The regular working hours of the driver shall be nine (9) hours, including break time, in accordance with the schedule provided by DFPC authorized personnel.
4.The vehicle shall be used to deliver merchandise to and from DFPC’s Integrated Warehouse, all DFPC Forward Warehouses and store outlets in Metro Manila, including embassies.
C.Transfer of Other Merchandise
4 Wheeler Low Truck
4 Wheeler High Truck
1.The vehicle shall be provided daily, including Sundays and holidays, regardless of the number of trips. A replacement truck shall be provided when assigned truck/s is/are affected by the Unified Vehicular Reduction Scheme.
2.It shall also be provided on Sunday operations (especially during peak months).
3.The regular working hours of the driver shall be nine (9) hours, including break time, in accordance with the schedule provided by DFPC authorized personnel.
4.The vehicle shall be used to deliver merchandise to and from DFPC’s Integrated Warehouse, all DFPC Forward Warehouses and store outlets in Metro Manila, including embassies.
Fuel, Repairs and Maintenance
Fuel, repairs (major and regular), and maintenance of the vehicles, including change oil shall be for the account of the SUPPLIER.
Overtime
Any work rendered, as required and certified by the Procuring Entity’s authorized representative, in excess of the regular working hours on regular days, Sundays and Holidays will entail an Overtime Pay for the driver and/or helper. The Supplier shall charge the Procuring Entity an overtime pay based on existing Legal Rates.
Delivery of Services
The SUPPLIER shall not at any instance leave the premises without the Procuring Entity’s and Bureau of Customs’ (BOC) representatives, and the Trip Ticket duly acknowledged by the PROCURING ENTITY’s authorized representative.
Liability of SUPPLIER on Damages to or Loss of Merchandise
1.The SUPPLIER shall be responsible for damages to the PROCURING ENTITY’s merchandise caused by the SUPPLIER, his employees or representative, including but not limited to negligence, engine breakdown, malfunction of the refrigerating unit, or accidents.
2.Robbery, hijacking, theft or any act involving the use of force or violence found to be attributable to SUPPLIER's personnel or representatives after due investigations shall be the SUPPLIER's responsibility. Any expenses/charges incurred by the PROCURING ENTITY by reason thereof shall be the sole responsibility of the Supplier. Otherwise, such damage or loss shall be borne by the PROCURING ENTITY. Damages which are due to force majeure, acts of God and/or for causes beyond the control of the Supplier shall be for the account of the PROCURING ENTITY, provided the SUPPLIER or his representative has not contributed to the loss or damage.
3.Any damage to or loss of the PROCURING ENTITY's merchandise as a result of robbery, hijacking or any act involving the use of force or violence shall be the responsibility of and shared equally by both parties if it is established, after due investigation, that the illegal or criminal act is by reason of or for any cause attributable to the connivance between the personnel or representative of both the PROCURING ENTITY and the SUPPLIER.
4.The monetary liability for damages to or loss of PROCURING ENTITY's goods or merchandise shall be computed and determined by the PROCURING ENTITY, and communicated to the SUPPLIER prior to charging to any sum of money due him from the PROCURING ENTITY. For this purpose, SUPPLIER hereby authorizes the PROCURING ENTITY to deduct such amount from any sum of money due him.
Undertaking of the SUPPLIER
The SUPPLIER agrees to provide the services specified in Section VI. Schedule of Requirements or any amendments thereto provided the SUPPLIER is duly notified in writing by the PROCURING ENTITY.
Vehicles and drivers should be available at the start of each delivery schedule. In the event that the assigned vehicle/driver is not available, a replacement must be sent within thirty (30) minutes from the start of each delivery schedule. In line with this, the vehicles may be parked at designated areas within the DFPC premises to ensure the availability of the vehicles at any given time.
In case of breakdown, the SUPPLIER shall provide an equivalent replacement within two (2) hours upon notice by the Procuring Entity.
In case of unavailability of vehicles/driver, then the corresponding amount shall be deducted from the SUPPLIER's account.
Drivers and helpers to be assigned to the Procuring Entity must be in proper uniform with valid I.D. cards at all times.
Penalty and Charges
In case the SUPPLIER fails to service a trip and/or provide a replacement unit within the specified time limit, an amount equivalent to ten times (10x) the daily rate of the truck shall be deducted from the receivables of the SUPPLIER.
Compliance to PROCURING ENTITY’s Rules
The employees or representatives of the SUPPLIER, while inside the premises of the PROCURING ENTITY, shall comply and observe the rules and regulations of the PROCURING ENTITY. The PROCURING ENTITY may request the replacement of any of the SUPPLIER’s employee or representative, who violates or disregards said rules and regulations.
On-Call Services
As the need arises and upon notice of the PROCURING ENTITY, the SUPPLIER shall provide on-call trucks, on a pro-rated amount based on the monthly rate per truck, i.e.
COST = (Monthly Rate / 30 days) x No. of days used
Claims and Actions
The SUPPLIER shall render harmless the PROCURING ENTITY from all suits, actions, or claims brought about on account of any amount arising or recoverable under any laws, ordinance, or regulation by the SUPPLIER's employees, laborers, or assignees, or from other persons on account of the transport and delivery of the PROCURING ENTITY’s merchandise which resulted to the damage or injury of third persons, unless the same is directly attributed to the fault and negligence of the PROCURING ENTITY or its representative. It is already understood that no employee-employer relationship is created between the parties hereto by reason of this Contract. The PROCURING ENTITY shall be free and harmless from any claim of SUPPLIER's employees arising of their employment.
Other Requirements and Fees
The SUPPLIER, on its own account, shall obtain accreditation and fees to secure the necessary Vehicle Pass and/or Stick On Pass of the drivers, for, but not limited to the following:
1.Manila International Airport Authority (MIAA) semi-annual or annual, and other fees related to the acquisition of Vehicle Pass and Stick on Pass of the drivers.
2.Stickers issued or required by City Governments for Truck Pass, e.g. Cavite City and Batangas City.
3.All trucks must have a franchise from LTFRB and bear yellow plates.
4.MIAA Accredited (submit copy of certificate of accreditation as proof)
Incidental Services
The SUPPLIER shall, at any instance make available a Service Vehicle (including a driver), free of charge, excluding Sundays and holidays, regardless of the number of trips. The regular working hours of the driver shall be from 8:30AM to 5:30PM.
The vehicle shall be used by authorized DFPC employees in performing liaison works such as:

Securing approval of Customs on the transshipment permit, re-exportation permit and transfer permit at BOCPasayCity, SouthHarbor and Airport.
Escort delivery to Pier (for provincial outlet transfers) and all other locations which may require underguarding.
Transmittal of documents to Fiestamall, PTA, Pier (North and South Harbor) and Bureau of Customs, NAIA, Pasay City.
For this purpose, the vehicle should be at all times in good running condition and a replacement should be provided when assigned vehicle is affected by the Unified Vehicular Reduction Scheme. The vehicle should be fully air-conditioned and able to accommodate Seven (7) passengers.

10.4 / Not applicable.
13.4(c) / No further instructions.
16.1 / The inspections and test to be conducted are:

Smoke emission test
Cleanliness and road worthiness of the trucks
Physical condition of trucks (leak-free)

17.3 / Not applicable.
17.4 and 17.5 / Not applicable.
21.1 / No additional provision.

VI. Schedule of Requirements

A.Scope of Services