DATE 8/25/2017BID NUMBER SFMTA-2018-14PAGE 1
Invitation for Bids (IFB)–TRACK EXCAVATION EQUIPMENT
AND TRAILERS
Federal Transportation Agency (FTA) grant funded(FEDERAL FUNDING)
BIDS MUST BE RECEIVED NO LATER THAN: October 13, 2017 at10:00AM PT
SUBMISSIONS RECEIVED AFTER THE ABOVE DATE TIME OR AT OTHER LOCATIONS WILL NOT BE CONSIDERED.
BID OPENING WILL IMMEDIATELY FOLLOW DEADLINE FOR BIDS LOCATED BELOW:
SAN FRANCISCO MUNICIPAL TRANSPORTATION AGENCY
1 SOUTH VAN NESS AVENUE, 6TH FLOOR
CORONA HEIGHTS CONFERENCE ROOM (1SVN 6053)
SAN FRANCISCO, CA 94103
EMAILED BIDS SHOULD BE SENT TO . PLEASE WRITE THE IFB NUMBER AND TITLE IN THE SUBJECT LINE OF THE EMAIL.
PRE-BID CONFERENCE: September19, 2017 AT 10:00AM PT
SAN FRANCISCO MUNICIPAL TRANSPORTATION AGENCY
1 SOUTH VAN NESS AVE6th FLOOR
CANDLESTICK CONFERENCE ROOM (#6052)
SAN FRANCISCO,CA 94103
Though not mandatory, attendance at the pre-bid conference is strongly urged for all prospective bidders oF this contract.
DELIVERY INFORMATION: AWARDEDSUPPLIES/SERVICE MUST BE DELIVERED FOB: DESTINATIONIN SAN FRANCISO, FREIGHT PREPAID AND ALLOWED. RETURN, INCLUDING RETURN OF CORES, SHALL BE FOB ORIGIN IN SAN FRANCISCO, FREIGHT PREPAID AND ALLOWED. ALL ITEMS SHALL BE DELIVERED WITHIN 140 DAYS OF ORDER UNLESS OTHERWISE AGREED TO, IN ADVANCE, BY SFMTA. EXPEDITED (24-HOUR) SHIPPING SHALL BE MADE AVAILABLE UPON REQUEST. A TEMPORARY PRICE INCREASE MAY BE AUTHORIZED BY SFMTA TO COVER VENDOR COSTS
DELIVERY DATES & TIMES TO BE DETERMINED
DONOTINCLUDESALESOREXCISETAXESINBIDPRICES BIDDER'SBESTDELIVERY:DAYSARO
VENDORTERMS:% DISCOUNTPERIODDAYSNET
CONTRACT PURPOSE AND TERM
- PURPOSE. THE PURPOSE OF THIS CONTRACT IS TO PROVIDE THE LISTED CONCRETE REBAR SCANNER. THE SPECIFICATION OF WORK IS A GENERAL GUIDE TO THE WORK THE SFMTA EXPECTS TO BE PERFORMED, AND IS NOT A COMPLETE LISTING OF ALL SERVICES THAT MAY BE REQUIRED OR DESIRED.
BIDDING AND AWARD
BIDDERS ARE WARNED that failure to comply with the requirements for submission of forms, within the times prescribed, may RESULT IN REJECTION OF THE BID, unless a later time is authorized by the CCO. The following forms must be submitted:
Appendix B.Bid Sheet - To be submitted with Bid
Appendix C.Required Company Information - To be submitted with Bid
Appendix D.Attestation of Compliance - To be submitted with Bid
Appendix F.Certification Regarding Lobbying - To be submitted with Bid
- BID SUBMITTAL INSTRUCTIONS: ELECTRONIC SUBMITTAL. BIDS TRANSMITTED BY EMAIL WILL BE ACCEPTED, HOWEVER, BIDDER IS FULLY RESPONSIBLE FOR ENSURING RECEIPT BY TIME DUE. SFMTA SHALL NOT ACCEPT SUBMISSIONS THAT ARE NOT AVAILABLE AT TIME OF BID OPENING, EVEN IN CASES OF KNOWN EMAIL SYSTEM FAILURE. IF USING EMAIL, BIDDERS ARE ENCOURAGED TO SUBMIT BIDS TWENTY FOUR HOURS IN ADVANCE OF TIME STATED ABOVE.
- TERM BID-QUANTITIES. THIS IS A TERM, INDEFINITE QUANTITIES CONTRACT. UNLESS OTHERWISE SPECIFIED HEREIN, DELIVERIES WILL BE REQUIRED IN QUANTITIES AND AT TIMES AS ORDERED DURING THE PERIOD OF THE CONTRACT. ESTIMATED QUANTITIES ARE APPROXIMATE ONLY. SFMTA, IN ITS SOLE DISCRETION, MAY PURCHASE ANY GREATER OR LESSER QUANTITY. SFMTA MAY MAKE MINOR PURCHASES OF ITEMS REQUESTED IN SFMTA’S ADVERTISEMENT FOR BIDS OR CONTRACTOR’S BID FROM OTHER VENDORS WHEN SFMTA DETERMINES, IN ITS SOL DISCRETION, THAT THE SFMTA HAS AN IMMEDIATE NEED FOR SUCH ITEMS OR THAT IT IS NOT PRACTICAL TO PURCHASE AGAINST THIS CONTRACT.
- PRICE. BID PRICES ARE TO BE FIRM FOR THE TERM FROM AWARD DATE. ONLY PRICES THAT APPEAR ON THE SFMTA CONTRACT PROPOSAL BID SHEETS WILL BE CONSIDERED. NO OTHER PAGES WITH PRICES OF ATTACHED PRICE LIST, OR CATALOG PRICES, WILL BE CONSIDERED.
- BID EVALUATION. EXCEPT AS OTHERWISE NOTED ON BID SHEETS, BID PRICES WILL BE EVALUATED FOR EACH ITEM BASED ON THE ESTIMATED QUANTITY TIMES THE BID PRICE PER SPECIFIED UNIT, LESS APPLICABLE DISCOUNT PAYMENT TERMS OFFERED. SFMTA WILL ATTEMPT TO EVALUATE THIS (“BID PACKAGE” OR “CONTRACT PROPOSAL” PACKAGE) WITHIN 30 DAYS AFTER RECEIPT OF BID(S). IF SFMTA REQUIRES ADDITIONAL EVALUATION TIME, ALL BIDDERS WILL BE NOTIFIED IN WRITING OF THE NEW EXPECTED AWARD DATE.
- AWARD. AWARD WILL BE MADE TO THE LOWEST PRICED, RESPONSIVE AND RESPONSIBLE BIDDER BY IN THE AGGREGATE AS NOTED ON THE BID SHEETS. WORK IS NOT GUARANTEED UNDER THE AWARDED CONTRACT.
UPONRECEIPTOFAUTHORIZEDPURCHASEORDER,P.O.RELEASEORCONTRACTACCEPTANCE, THEUNDERSIGNEDAGREESTOFURNISHALLARTICLESORSERVICESAWARDEDWITHINTHE DATESSPECIFIED,INTHEMANNERANDATTHEPRICESHEREINSTATED,INACCORDANCE WITHSPECIFICATIONS,BIDPROPOSAL,ATTACHEDTERMSANDCONDITIONS,ANDANY ADVERTISEMENT,ALLOF WHICH AREMADEPARTOFTHECONTRACT,ANDFURTHERAGREES THATTHELANGUAGEOFTHISDOCUMENTSHALLGOVERNINTHEEVENTOFACONFLICT BETWEENBIDDER'STERMSANDCITY'STERMS.
MUST BE SIGNED TO BE VALID.
THE UNDERSIGNED CERTIFIES THAT THEY SIGN THIS BID WITH FULL AUTHORITY TO DO SO:
AUTHORIZED SIGNATURE / PRINT NAME / TITLECOMPANY / VENDOR ID / DATE
MAILING ADDRESS / CORPORATION?
YES NO / PHONE
CITY / STATE & ZIP / SOC SEC or TIN #
SPECIFICATIONS
CONCRETE REBAR SCANNER ITEM DESCRIPTIONS
BID ITEM bi-1: COMPACT SKID STEER LOADER
Please See Attachment C Track Excavation Equipment and Trailer
BID ITEM bi-2: COMPACT SKID STEER LOADER TRAILER
Please See Attachment C Track Excavation Equipment and Trailer
BID ITEM bi-3: COMPACT SKID STEER LOADER
Please See Attachment C Track Excavation Equipment and Trailer
BID ITEM bi-4:COMPACT EXCAVATOR
Please See Attachment C Track Excavation Equipment and Trailer
BID ITEM bi-5: COMPACT EXCAVATOR TRAILER
Please See Attachment C Track Excavation Equipment and Trailer
ALTERNATES WILL BE ACCEPTED (BUT THEY MUST MEET DETAILED DESCRIPTIONS AND SPECIFICATIONS)
BIDDER MUST BE ABLE TO PROVIDE ALL ITEMS WITHIN THIS BID.
PLEASEBIDACCORDINGTOTHESEINSTRUCTIONS. PLEASECALLSFMTAIF YOUHAVEANYQUESTIONS.
BIDDER(S)MAYOFFERANYDISCOUNTFORPAYMENTOFPURCHASESMADE WITHIN THIRTY(30)DAYSOFCOMPLETIONOFDELIVERYANDRECEIPTOFAPROPERLY EXECUTEDINVOICE.HOWEVER,FOR THEPURPOSEOFTHISBIDTHEMAXIMUM DISCOUNTTHATWILLBEAPPLIEDFORBIDEVALUATIONPURPOSES WILL BE TWO PERCENT (2%). ANYDISCOUNTOFFEREDABOVETHE TWO PERCENTLIMITWILLBE TAKENASATRADEDISCOUNT,ANDWILLBEDEDUCTEDFROMTHEINVOICEAMOUNTWITHOUTREGARDTOPAYMENTDATE.
WITHINTEN(10)WORKINGDAYSAFTERTENTATIVENOTIFICATIONOFAWARD, BIDDERSNOTMEETINGALLOF THE CITY'S VENDORREQUIREMENTSINCLUDING,WITHOUT LIMITATION,BUSINESSTAX,COMPLIANCEAFFIDAVIT(HRCFORM3), AND INFORMATIONCONCERNING CMD’SDOCUMENTEDAPPROVALOFVENDOR'S COMPLIANCE WITH CHAPTER 12B ON NONDISCRIMINATIONIN CONTRACTSAND BENEFITS, MAY RESULT INTHE AFFECTED BID TO BE DEEMED NON-RESPONSIVE.
SFMTA RESERVES THE RIGHT TO REJECT THE BID.
BID ADJUSTMENT FOR SALES TAXIN ACCORDANCE WITH ADMINISTRATIVE CODE CHAPTER 21C, FOR BID EVALUATION PURPOSES SFMTA WILL REDUCE YOUR BIDBASED ON ANY SALES TAX REVENUE THE CITY WOULD RECEIVE FROM THE PURCHASE.
SFMTA shall have the option, in its sole discretion, to terminate this Agreement, at any time during the term hereof, for convenience and without cause. SFMTA shall exercise this option by giving Contractor written notice of termination. The notice shall specify the date on which termination shall become effective. In no event shall SFMTA OR THE CITY be liable for costs incurred by Contractor or any of its subcontractors after the termination date specified by SFMTA.
Should the application of any provision of this Contract to any particular facts or circumstances be found by a court of competent jurisdiction to be invalid or unenforceable, then (a) the validity of other provisions of this Contract shall not be affected or impaired thereby, and (b) such provision shall be enforced to the maximum extent possible so as to effect the intent of the parties and shall be reformed without further action by the parties to the extent necessary to make such provision valid and enforceable.
THE FOLLOWING·DOCUMENTS ARE INCORPORATED INTO THIS INVITATIONFOR BID:
ATTACHMENT A – GENERAL AND SPECIAL CONDITIONS (FORM P-220);
ATTACHMENT B – STANDARD FORMS;
ATTACHMENT C – SPECIFICATIONS SHEET;
ATTACHMENT D – PROTEST PROCEDURES;
ATTACHMENT E – INSURANCE REQUIREMENTS;
*****HAVE YOU BID AS SPECIFIED FOR ALL ITEMS?____YES____NO
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