ARKANSAS STATE UNIVERSITY
Leave/Time Sheet Approver’s Guide

Introduction to Banner Employee Self Service – Approvals

This guide will provide step-by-step instructions for approving time sheets and leave reports as well as how to establish a proxy.

Getting Help

  • For Banner questions or technical assistance email .
  • For employment, leave, benefit or payroll questions, please visit the Human Resources home page or contact Payroll Services at 972-2293.

Time Awaiting Approval Email

When an employee has submitted time or leave for approval,anemailnotification will be sent to the approver on a daily basis until the time or leave has been approved.

Employee Self Service Log In

  1. Login to using your ASTATE user name and password.
  2. Click on the Self Service icon in the Employee folder
  3. Click on the Employee menu
  4. Click on the Leave Report (vacation, sick or other exception time entered by benefited employees) or Time Sheet (hours entered by hourly employees) link.
  5. The Approve or Acknowledge Time button is selected by default. Click on the Select button.
  6. Select the Leave or Time Period to approve and click on the Select button.

** If the employee has not opened their Leave Report or Time Sheet, there will not be a selection listed for the specified time frame.

  • The Leave Report(s) or Time Sheet(s)that needs approval will be in Pending status. To view the detail, click on the Employee’s Name.
  • To view the Employee’s current Leave Balances, click on the Leave Balance link on the right hand side.
  • To approve the leave or time sheet, select the Approve or FYI check box. Click on Save.

**Please do NOT use the Return for Correction button. The employee will not receive any notification that their Leave Report/Time Sheet has been returned. This means their leave or time may not be reported prior to the deadline.

The leave or time sheet record will be updated and will reflect a message that the Leave Report or Time Sheet has been successfully approved.

Approving Time/Leave between Pay Periods (Super User Access)

To approve time/leave as a new approver, you may be granted temporary super user access.

  1. Click on the Employee menu
  2. Click on Leave Reports or Timesheets
  3. Select the “Act as Superuser” checkbox
  4. Click Select
  1. Select the Type of Records: Leave Report (Full-time)or Timesheets (Part-time)
  2. Select the Leave Number (payroll period)
  3. Select the Department (T-Orgn)
  4. Click Select

** If the employee has not opened their Leave Report or Time Sheet, there will not be a selection listed for the specified time frame.

Return to the menu to select a different Leave Number (pay period).

Proxy Set Up

An approver can select a proxy to approve leave or time in their absence. The proxy must be a full-time employee whose leave the approver does not approve. An employee cannot approve their own leave.

There are two steps involved in assigning a proxy:

  1. Complete the Banner Security Requestfor the proxy assignment
  2. Assign the designated person as proxy in Employee Self Service
  3. Login to myCampus and click on the Self Service icon
  4. Click on the Employee menu
  5. Click on the Leave Report or Timesheet links
  6. Click on the Proxy Set Up link at the bottom of the Time Reporting Selection page
  7. Select the Approver in the Name drop-down and click on the Add checkbox
  8. Click on the Save button

Revised on 10/22/15.

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