SAVE THE CHILDREN
INTERNATIONAL PROGRAMS
ROLE PROFILE
TITLE: Finance OfficerTEAM/PROGRAMME: Finance Officer , South Central Syria Office / LOCATION: Amman, Jordan
GRADE: TBC / CONTRACT LENGTH: 12 months
CHILD SAFEGUARDING:
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
ROLE PURPOSE:
Support in managing the finance elements of partnerships, building capacity of partners in financial management, and be responsible for reviewing partner’s financial reports to ensure compliance with donor and Save the Children guidelines.
This positing will also be responsible for/support in preparing budgets, uploading budgets to FMS, BvAs, donor financial reports, cost allocations and reconciliation in FMS (Agresso).
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
SCOPE OF ROLE:
Reports to: TBD
Staff reporting to this post: None
KEY AREAS OF ACCOUNTABILITY :
· Prepare CO’s Fund Request prior to submission to RO.
· Supports in the budget planning process, quarterly forecasting, and CAP processes
· Support in maintaining staffing funding and allocation table and calculating funding gap if any.
· Create/update reporting analysis codes (DEAs) and uploaded budgets to FMS (Agresso)
· Reconciles all the country donor financial reports with the FIS before submission to donors/members ensuring they match with data in FMS.
· Prepare and process journal transactions wherever necessary and Ensure all transactions are supported by proper documentation according to SC regulations.
· Prepare monthly bank reconciliation.
· Assist to Update grant and partner trackers through review of partner budgets and financial reports
· Review partner Financial report and Ensure financial support documents reflect the reported amounts in financial and narrative reports
· Ensure Partner’s audit completed in a timely manner and shared with member and donors.
· Ad hoc responsibilities that might delegate during the assignment
· Help with ensuring that all partnership expenditure spend is compliant with Save the Children and donor policies
· Verify partner expenditure reports, through remote and direct visits, and provide audit summary with recommendations to his/her Manager.
· Support with conducting audits of final partner financial reports
· Assist to Arrange cash disbursements to partners based on sub-grant agreement payment schedules
· Provide direct and remote support to partners in relation to completion of finance reports and submission of financial documents
· Assist in capacity building of partner’s finance and non-finance staff, through direct group, individual and remote support
· Support development of capacity building plan and implement for partners
· Undertake any other duties as requested by the Finance Manager
BEHAVIOURS (our Values in Practice):
Accountability:
· Holds self-accountable for making decisions, managing resources efficiently, and achieving and role modelling Save the Children values
· Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
· Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
· Widely shares their personal vision for Save the Children, engages and motivates others
· Future orientated, thinks strategically and on a global scale
Collaboration:
· Builds and maintains effective relationships, with their team, colleagues, members, external partners and supporters
· Values diversity, sees it as a source of competitive strength
· Approachable, good listener, easy to talk to
Creativity:
· Develops and encourages new and innovative solutions
· Willing to take disciplined risks
Integrity:
· Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE:
· Undergraduate degree in accounting/finance or equivalent.
· 2-3 years’ experiences in an accounting/finance or grants management role.
· Experience in the NGO sector preferred
· Ability to gather facts and data, scrutinise with ease, determine a logical solution and resolve issues with minimal supervision.
· Proven ability to handle a workload and multi-task in order to meet deadlines.
· The highest level of integrity and commitment to preventing corruption.
· Strong interpersonal skills and ability to interact with all departments
· Excellent understanding of financial systems (FMS – Agresso & AMS) and procedures
· Excellent experience of computerised accounts packages, Excel, PowerPoint and Word
· Strong communication and interpersonal skills
· Written and verbal in Arabic & English
Additional job responsibilities:
The job duties and responsibilities as set out above are not exhaustive and the Post holder may be required to carry out additional duties within reasonableness of their level of skills and experience
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Date of Issue: 08/2017
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