Texas Library Association
Interlibrary Loan Round TableAnnual Assembly
Draft Meeting Minutes from Thursday, July 9 at 2:30-3:30p
In attendance: Janet Bailey, Nora Dethloff, Kristin Fance, Sara Hayes, Karen Hendrick, Ann Jerabeck, Dale McNeill, Margaret Warner
ACTION ITEMS (repeated from minutes)
*Sara Hayes - Will look at exemplary Public Libraries to identify potential presenters.
*Sara Hayes - Will contact Tom Miller and Jenny Rosenfeld for inspiration regarding program participation.
*Sara Hayes - Suggested that we explore the Texas State Library’s ability to co-sponsor and co-finance the program.
*Dale McNeill - Suggested that the program committee conduct a conference call with the presenters a month out, so that the presentation is professional.
*Nora Dethloff - Stated that she will take a crack at the scope notes.
*Janet Bailey - Mentioned that we will need to market the program to List serves, round tables, etc.
*Janet Bailey - Will e-mail speakers.
*Janet Bailey - will send an e-mail to TLA’s Cindy Boyle about co-sponsoring issues with the State Library of Texas.
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Janet Bailey - Discuss planning for the next program.
Karen Hendrick - First we need to make introductions, approve minutes, financial report, committee person, councilor’s report and last year’s program. TLA would like us to talk about increasing membership of our Round Table and TLA. Also, what kind of input do we want in TLA’s Strategic Plan?
Janet Bailey - Minutes from 4/15/15 were approved. Presented motion that passed to form a program committee. Discussed budget report $1363.89 end of June (see budget document from TLA)
Dale McNeill - recommended planning for future programs. (see document from him).
*Sara Hayes - Will look at exemplary Public Libraries to identify potential presenters.
*Nora Dethloff - Suggested that we bring in OCLC
Janet Bailey - Discussed issues with OCLC (Navigator, WorldShare
*Sara Hayes - Will contact Tom Miller and Jenny Rosenfeld for inspiration regarding program participation. Is also willing to contact OCLC on behalf of librarians.
*Sara Hayes - Suggested that we explore the Texas State Library’s ability to co-sponsor and co-finance the program.
Karen Hendrick - Mentioned that tables may be costly. Suggested that program committee look carefully into pricing.
Nora Dethloff - Suggested that the Texas State Library and OCLC could talk for 20 minutes each.
Janet Bailey - Announced that the Interlibrary Loan Round Table Business Meeting occur after the presentation.
Nora Dethloff - Suggested that the program should be an hour and 50 minutes.
Janet Bailey -Mentioned that it would be a good idea to include an academic library that uses ILLiad (UT? Texas Tech?) Panel is not preferable.
Nora Dethloff - Stated that the Texas State Library and OCLC should be applicable to everyone.
Sara Hayes - Suggested break out sessions at the program, with experts for each group.
*Dale McNeill - Suggested that the program committee conduct a conference call with the group a month out, so that the presentation is professional.
Nora Dethloff - Stated that we need to have a cohesive program with four short programs.
Karen Hendrick - Suggested that we think of discussion points for break out groups ahead of time.
Dale McNeill - Mentioned that he attended a successful program at ALA midwinter during which the presenters asked what problems are users having and what solutions have you found? This was turned into the presider and then sent on to participants later. This was a good way to share group discussion.
Janet Bailey - Mentioned that Dale’s suggestion could help clear up technical problems users are having. Mentioned that we need a catchy title for the program.
*Nora Dethloff - Stated that she will take a crack at the scope notes.
*Janet Bailey - Mentioned that we will need to market the program to List serves, round tables, etc.
Dale McNeill - Mentioned speaker contracts (necessary even if speaker is free, these are online and can be submitted via e-mail) , be wary of AV costs, be ahead of deadlines.
*Janet Bailey - Will e-mail speakers.
Dale McNeill - Suggested scheduling a conversation on presenters’ calendars. For example, every month on Monday at 2pm because calendars get so full.
Janet Bailey - Mentioned that we need to look at programs at the same time slot.
Dale McNeill - Discussed Executive Board Speaking Points
*Janet Bailey - will send an e-mail to TLA’s Cindy Boyle about co-sponsoring issues with the State Library of Texas.
Kristin Fance - Gave a Councilor’s Report.
Karen Hendrick - This Round Table can also give to the TALL Texan and/or Legislative fund.
Meeting was adjourned at 3:35p.