Invitation to Bid
ITB03863
Insurance Benefits for Full-time LCSC AmeriCorps Members
1PURPOSE
Lewis Clark State College (LCSC) is seeking bids from qualified vendors for the purchase of insurance coverage for up to98 full-time LCSC AmeriCorps members, as detailed below.
**Coverage must begin on September 1, 2012**
2SCHEDULE OF EVENTS
Questions DueAugust 10, 2012
Closing DateAugust 23, 2012
3GENERAL INFORMATION FROM THE DIVISION OF PURCHASING
This solicitation is issued by the State of Idaho Division of Purchasing via IPRO ( The Division of Purchasing is the only contact for this solicitation. All correspondence shall be in writing. In the event that it becomes necessary to revise any part of this ITB, addenda will be posted at IPRO. It is the responsibility of the bidder to monitor IPRO for any updates or amendments. Any oral interpretations or clarifications of this ITB shall not be relied upon. All changes to this ITB must be in writing and posted at IPRO to be valid.
Written questions must be submitted in writing (fax, mail, e-mail) to:
Diane Robinson, C.P.M.
Purchasing Officer
State of Idaho, Division of Purchasing
P.O. Box 83720
Boise, Idaho83720-0075
Fax: 208-327-7320
E-mail:
THE DEADLINE FOR RECEIPT OF QUESTIONS IS LISTED IN THE SCHEDULE OF EVENTS. TO BE CONSIDERED, QUESTIONS MUST BE RECEIVED BY 11:59 P.M. MOUNTAIN TIME ON THAT DATE. Timely received questions will be answered via an amendment which will be posted to IPRO (
4REQUIRED INFORMATION
Mandatory - All specifications should be considered mandatory requirements unless otherwise noted. Where a specification states that compliance is mandatory, non-compliance may result in disqualification, in which case no further evaluation of the bid would occur.
Provide the following information related to the offered coverage (SeeAttachment B):
1Name of the insurance company providing the policy;
2Proof of ability to write policies in Idaho; confirmation that coverage will be worldwide 365/24/7.
5SPECIFICATIONS FOR INSURANCE COVERAGE
TheStandard/Minimum requirements are provided on Attachment A. Indicate on Attachment A whether you comply with (or exceed) the requirement. Bidders which do not comply with/exceed the standard/minimum requirements listed on Attachment A may be found non-responsive, after which no further evaluation will occur.
Coverage will be for one year: 9/1/12 – 8/31/13 (however, AmeriCorps Member participants may opt in or out at any time, as further detailed in this ITB).
6RESPONSE REQUIREMENTS
6.1For your bid response, YOU MUST provide documentation that clearly shows that you meet or exceed each specification by completing the check boxes on Attachment A, and returning Attachment A with your bid submittal.
6.2Include a copy of your proposed insurance policy.
6.3Include proof of your ability to write insurance policies in Idaho.
6.4Complete the Pricing Sheet attached as Attachment B.
7COST
Provide your Cost per month per AmeriCorps member on the Pricing Sheet, Attachment B. Be advised that this request is for insurance benefits for “up to” 98 AmeriCorps Members, and that there is no guarantee of a minimum number of participants. Note also the Administrative Fee (which must be included in your pricing) and Reporting Requirements, detailed in §9, below.
8EVALUATION and AWARD
Award will be made to the responsive responsible bidder with the lowest “per month/per member” cost.
9ADMINISTRATIVE FEE AND REPORTING REQUIREMENTS
The prices to be paid by the ordering Agency are inclusive of a one and one-quarter percent (1.25%) Agency contract usage Administrative Fee, which Contractor will remit to the state as follows: on a quarterly basis, the Contractor shall remit to the State of Idaho an amount equal to one and one-quarter percent (1.25%) of the Contractor's net (sales minus credits) quarterly Contract sales. Administrative Fee payments are due no later than the last day of the month following the last month in the quarter (approximately 30 days after the end of each calendar quarter), as designated below.
Report of Contract Purchases
Contractor shall furnish reports of purchases with each quarterly Administrative Fee payment, based on the following calendar quarters:
Payment Due: Report and Fee
1st QuarterJuly 1- Sept 30October 31
2nd Quarter Oct 1 – Dec 31 January 31
3rd QuarterJan 1 – Mar 31 April 30
4th Quarter Apr 1 – Jun 30 July 31
The reports shall be in the following format:
Contractor Name; Contract Number (BPO####); Sales Period; Date; Product Description; Quantity; Total $
Contractor may be required to submit the reports electronically, in a format designated by the state.
**contact the Division of Purchasing at 208.327.7320 for electronic report submission instructions**
The report is to be submitted to the State of Idaho at the following address:
Attn: BPO Report Coordinator
Department of Administration
Division of Purchasing
P.O. Box 83720
Boise, ID 83720
Failure to submit the required reports may be cause for disqualification of Contractor for future contracts.
10BID SUBMISSION REQUIREMENTS
10.1Bids may be submitted electronically through IPRO ( or submitted manually. Manual bids must be received at the Office of the Division of Purchasing and time stamped using the Division’s time stamp, no later than August 23, 2012 at 5:00 p.m. Mountain Time as set forth for the Bid Closing. Do not fax or e-mail your response.
10.2Manually submitted bids must be sealed. Submit one (1) original and one (1) copy of the Bid, marked “ITB03863,Insurance for LCSC AmeriCorps Members– Original (or copy)” along with one (1) electronic copy (on CD or USB).
10.3Manually submitted bids must include a completed State of Idaho Signature Page, with an original handwritten signature, as well as all other required documents. Failure to include a State of Idaho Signature Page with an original handwritten signature will result in a finding that the Bid is non-responsive, and no further consideration will be given to the Bid.
10.4If you are submitting your bid electronically, enter your Cost per month per member (for up to 94 members) and upload all of the documentation required by this solicitation (Section 6 “Response Requirements” as well as a completed Attachment B). Failure to upload the required documents may result in a finding that your bid is non-responsive, in which case it would receive no further consideration.
[Attachment A attached separately; Attachment B follows below]
Attachment B
ITB03863
Insurance Benefits for Full-time LCSC AmeriCorps Members
Name of Bidder: ______
Name/Title of Authorized Agent:______
Name of Insurance Company for product offered: ______
Phone: ______E-mail: ______
MONTHLY COST for Insurance for One Member:$______
X 98 Members (estimated)
TOTAL annual cost for 94 (estimated) Members:$______
ATTACH A COPY OF YOUR COMPLETED ATTACHMENT A
ATTACH A COPY OF YOUR PROPOSED INSURANCEPOLICY
ATTACH PROOF OF YOUR ABILITY TO WRITE INSURANCE POLICIES IN IDAHO
Will the proposed coverage be available beginning September 1, 2012? YES_____ *NO_____
*If ‘no,’ provide an explanation. Bidders that cannot meet the September 1 requirement may be found non-responsive.
Are you licensed in Idaho to write insurance policies?YES_____ *NO_____
*If ‘no,’ provide an explanation. Bidders that are not licensed in Idaho may be found non-responsive.
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