Instructions for using CAbi’s Show Manager
Hostess Planner Guide
O You will receive an email with a link that directs you to your hostess planner.
O You will be asked to enter a temporary user name and password from the email.
OYou then are asked to choose a permanent username and password.
O You will receive an email confirmation with your new username and password
for your reference.
O You will be asked to enter the location for your show and select: Save. This will take you to your Show Manager home page.
Create Contacts
The first step in managing your show is to create a list of contacts. This list of contacts will be stored in your Address Book. Once a contact has been added, you will not need to re-enter her for future shows. Contacts will not be deleted unless you choose to do so.
o Select: Add Contact.
o Enter her first name, last name, and email address exactly as they should appear on her Save the Date, CAbi-vite, and Reminder emails.
o Select: Submit.
o To change a contact’s information select: Edit.
o To remove a contact from your Address Book select: Delete.
Adding Guests to your Show
Once you have entered your contacts into your Address Book, you will add them to your Guest List.
O From the Show Manager page select: Add Guest.
O Select the contacts that you want to add to your Guest List.
O Please note that you can add guests to your show at any time by following the
instructions above, even after you have sent the invitation to your original
Guest List.
O To delete a guest from your Guest List, check the box next to the guest’s name and then select: Delete Guest.
O Enter yourself as a guest. This will serve as proof that your guests received their e-mail.
Send Save the Date
In the Upper Left hand corner, Select “View All”
o To send a Save the Date, check the boxes next to the guests you wish to send
the email to, and select: Send Save the Date.
o Enter a personal message that will appear on the Save the Date email for your
guests and select: Preview, Send, or Back.
o After you have sent a Save the Date email, a check mark will appear on your
Guest List next to the guest’s name.
Send CAbi-vite
In the Upper Left hand corner, Select “View All”
o To send the CAbi-vite, check the boxes next to the guests you wish to send the email to, and select: Send CAbi-vite.
o Enter the phone number you would like to appear on the invitation (optional) as well as a personal message that will appear on the email to your guests.
o Select the photo you wish to appear in the email, and then click: Preview,
Send, or Back.
o After you have sent the CAbi-vite, a check mark will appear on your Guest List
next to the guest’s name.
Send Reminder
In the Upper Left hand corner, Select “View All”
o To send a reminder about your show, check the boxes next to the guests you
wish to send the email to and select: Send Reminder.
o Enter three personal messages for those that have responded Yes, No, or
Maybe. If a guest has not yet responded, she will receive the Maybe message.
o Select: Send or Back.
o After you have sent the Reminder, a check mark will appear on your Guest List next to the guest’s name.
Tracking RSVPs
o The CAbi-vite that your guests receive will give them the option to respond Yes, No, or Maybe.
o Your CAbi Hostess Planner will automatically track the responses that each
guest submits. It will also display the total number of each response at the top
of the column.
o You can also manually enter a guest’s RSVP or change an existing RSVP by
double-clicking in the Yes, No, or Maybe box next to the guest’s name.
I still have the beautiful hard copy CAbi invitations with the photo inserts available. Let me know how many you would like to send.