Instructions for George A. Smathers Libraries Travel Funding Request:
Forms that are not filled out completely and correctly will be returned to the traveler for correction.
Funding:
You may request funding for conferences, workshops, and/or symposia. Funding is a standard allocation given to faculty and staff for professional development travel. Funding by the University of Florida is on a trip-by-trip basis only. Therefore you may not combine funding allocations.
Allocations:
There is a new allocation structure in place for the 2017-2018 fiscal year. The member’s registration rate will be covered by PDTC funding in addition to the following flat rate for travel expenses:
- International trips:$950.00
- Out of State trips:$625.00
- In State trips:$175.00
The registration rate will be reimbursed at the Members Rate only, and is capped at $600.00. If registration is over $600.00, you will need approval from the appropriate Associate Dean. If you pay a non-members rate you will be responsible for covering the extra cost.
Registration Cost:
If the registration cost for the event is not known at the time of request, you should estimate the fee based on the previous year.
Trip Rank:
Trips must be ranked as your first and second choice. You have a maximum of 2 trips per year. If you would like to take a Trip 3, you must get approval from both your department chair and the appropriate Associate Dean/Dean. No Trip 3’s will be approved by the PDTC.
Official Business:
Recommendations for official business travel are determined by the department chair first followed by the Asst./Assoc. Deans. YOU MUST ATTACH A BUDGET ESTIMATE TO YOUR FUNDING REQUEST.Official Business funding is decided by the Deans of the Libraries. You will be notified by the Professional Development Travel Committee if you have been given official business funding.
Signatures:
Sign and date your travel form. You also must have your department chair’s signature AND the signature of the appropriate Associate Dean.
UNIVERSITY OF FLORIDA - GEORGE A. SMATHERS LIBRARIES
TRAVEL FUNDING REQUEST – 2017-2018
Please use this form for travel through June 30, 2018
Please e-mail as soon as you know you will not be able to take a trip that has been funded. Failure to notify the Professional Development Travel Committee may affect your ability to apply for funds during the next fiscal year.
NAME OF TRAVELER: UFID:
DEPARTMENT:
MEETING/EVENT:
LOCATION:
DATES:
MEMBERS REGISTRATION RATE FOR THIS EVENT (Capped at $600):
FOR OFFICIAL BUSINESS – ATTACH ITEMIZED BUDGET TO REQUEST
CATEGORY (check only one box): ABC
- International Events
- Out-of-State Events
C.In-State Events
The committee will fund a MAXIMUM oftwo trips per person. Additional trip requests should go directly from the Chair to the appropriate Associate Dean.
PLEASE RANK THIS TRIP # out of Requested
DESCRIBE THE NATURE OF THIS TRIP:
DESCRIBE THE BENEFIT TO THE LIBRARY & STATE BY YOUR PARTICIPATION:
DESCRIBE THE BENEFIT TO YOUR PROFESSIONAL DEVELOPMENT BY YOUR PARTICIPATION:
PLEASE LIST THE EXTENT OF ANY PROGRAM AND/OR SERVICE RESPONSIBILITES RELATED TO THIS TRIP:
IF APPLYING FOR OFFICIAL BUSINESS FUNDING, PLEASE ATTACH A BUDGET FOR TRAVEL.
TRAVELER’S SIGNATURE: ______DATE______
DEPARTMENT CHAIR’S SIGNATURE ______DATE______
Approved For Funding:A B C OB
Official Business Travel is funded by library administration. Official Business involves representing UF as an institutional partner in a joint project or receiving training deemed essential to the library’s mission. The Associate Deans and Dean will determine which trips constitute Official Business.
Do you recommend thisfor Official Business funding?YESNO
ASSOCIATE DEAN’S SIGNATURE: ______DATE______
Approved for Professional Development Funding:A B C OB
Approved for Official Business Funding: YES NO
IF YES, DEAN’S SIGNATURE:______
PROFESSIONAL DEVELOPMENT TRAVEL COMMITTEE SECTION
Approved for Category:A B C
Trip #1Trip #2
Date Approved: ______Date Notified: ______
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George A. Smathers Libraries Travel Request Authorization Form