INSTRUCTIONAL SERVICES COUNCIL

November 21, 2000

Board Room

Present:John Backes, Tom Curtis, Shannon Flynn, Kerry Fondren, Sara Hart, Phyllis Harris, Carol Henderson, Jean Hernandez, Jim James, Berta Lloyd, Andrea Rye, Thalia Saplad, Don Schultz, Yvonne Terrell-Powell

MINUTES

Approval of the October 24, November 7, and November 14 minutes was postponed.

BUDGET STATUS REPORTS

Liz Baker is off campus today. She will attend the December 5 ISC meeting to review new Budget Status Report formats.

The October, 2000 Budget Status Reports have been distributed. They should reflect updated amounts. If they do not reflect corrections and changes, please send Carol Henderson a summary by December 4 of what remains incorrect.

STUDENT STUDY AREAS

President's Staff asked the ISC to assist in finding suitable areas across campus for students to use for study space. As a result of the Library renovation, students have complained they do not have adequate study areas. Discussion ensued regarding appropriate areas being identified in each of the major buildings for mornings and afternoons. Evening and weekend study areas should be identified for group study and should be located nearer the parking lots. Division Chairs provided Tom Curtis with information on potential rooms. He would appreciate hearing from members if they identify other spaces.

Thalia Saplad reported that the initial results from a student survey the Student Success Committee ran indicated that students were leaving Shoreline because of the Library issue. She suggested that we do more public relations work to promote where the library services are located during the renovation. We could create a summary of where the Library services are, and have faculty distribute that information with their syllabi. This information could be put in the Ebbtide as well.

SELF STUDY

Tom Curtis distributed two accreditation documents that will be helpful to review:

Guide for Self Study. This is a draft document the accreditation people put together. It gives the pertinent or salient items that relate to accreditation, what it is, and the kinds of things that go into each of the standards. The language is more straightforward than in the full accreditation handbook. Please keep this document, and share it with faculty in your areas.

Checklist for Standards for Accreditation and Eligibility Requirements. This document gives a guide to what the accrediting team will be looking for. They are provided this checklist prior to their visit to a college. This document is available to them to compare with the Self Study document prepared by the college to see if it speaks to the most important issues.

Tom reported that Ronald Baker, Associate Director of the NW Association of School and Colleges, made a preliminary visit to Shoreline on November 9 to assist us in the self-study process. He is Shoreline's liaison with the Northwest Association, and any questions we have related to the process will be directed through him. Tom has a copy of Dr. Baker's PowerPoint presentation. Carol Henderson added that in February, 2001 there will be a self-study training conference that members of the Self-Study Steering Committee will attend.

REVIEW FT FACULTY POSITION REQUEST PROCESS

An executive session is scheduled on November 29 from 10:00 a.m. to Noon to begin discussing full-time faculty position requests by sharing with each other in what direction programs and divisions are growing and changing. Understanding these trends is needed in order to make long-term decisions. On December 1 from 2:00 to 4:00 p.m. instructional administrators will meet to propose which positions should be filled. Carol assumes this discussion will continue at the regularly scheduled ISC meeting on Tuesday, December 5.

The list of questions to address when proposing full-time faculty positions was reviewed. Jim James will provide the Division Chairs an Excel Workbook of course level enrollment analysis. Carol requested that Division Chairs provide written answers to the question list by noon on November 30 to give others an opportunity to read the material. The Division Chairs briefly reviewed the positions that are vacant along with new faculty positions they intend to request. There will be roughly 36 faculty positions requested.

STRATEGIC PLAN FOCUS AREAS

Carol Henderson shared a draft of five focus areas of the 2000 Strategic Plan that the Strategic Planning committee recommends be emphasized during the 2001-03 biennium. They decided to use only items currently in the Strategic Plan, and to use the same language as in the Strategic Plan. Based on feedback from the Board of Trustees, they also decided to look at a much smaller set of focus areas than they have in the past. Strategic Planning Committee discussion focused on the fact that the college does not seem to have necessarily followed through on focus areas and have not coordinated efforts across the institution. They further discussed aligning budget allocations with the focus areas, to ensure that funds needed to make progress in each area are provided. Carol suggested that any comments or feedback on the draft focus areas you would like to share with the SP Committee be emailed to her or Don Schultz prior to the next SP meeting scheduled for Wednesday, November 29.

PURCHASE OF FACULTY DESK CHAIRS

Division Chairs were requested to email their list of faculty chair needs to Kerry Fondren. Carol will review the requests during Winter break with Tom and Kerry to figure out what to do.

PRESIDENT'S STAFF UPDATE

Thalia Saplad gave the President's Staff an overview of the Learning Center Project. This project is partially funded by Workforce Investment Act dollars that were applied for as part of a consortium. A large amount of the money is to enhance or develop a new Learning Center to help young people with basic skills to help them transition into the community college setting. The college is working with King County to open the Learning Center in January at the old Employment Security Building. Shoreline's role in this self-support program is to provide instruction.

President's Staff further discussed the Enrollment Plan aimed at generating enrollment and improving student retention, and how we are going to be working on continuing those efforts. The plan can be found in the November Board of Trustees packet.

COMMUNCATION ITEMS

  • Study spaces
  • Enrollment Plan
  • Guide for Self-Study
  • Strategic Plan focus areas

ROUNDTABLE

Sara Hart announced that Chris Fisher is directing The Lady from the Sea by Henrik Ibsen. The play opens on November 30 in the Campus Theater.

Berta Lloyd announced that $100,000 in tuition assistance money is available to support enrollment in the Worker Retraining area. This source of money in the dislocated worker area will support displaced homemakers, a population group for which these funds have only recently been made available. Berta will be doing a special mailing to target students eligible for these funds ISC members offered many useful suggestions on where to promote this information.

Don Schultz reported he received a letter of resignation from Dave Robocker. Dave accepted a position with a start-up company.

Jim James announced the Institutional Effectiveness Committee now has faculty members representing Humanities, Business Administration, Science and IAS/SS. He still hopes to have representation from Health Occupations & PE and Automotive & Mfg.

Jean Hernandez announced the Nursing exam rates for June, 2000 came in at 91.7. Last year the state passing rate was 87.2%. Shoreline's rate was 87.3%.

Carol Henderson reported an informal survey was conducted on Cascadia's impact on area college enrollment. Headcount numbers of students currently at Cascadia who were previously enrolled in other colleges are: 6 from EvCC; 45 from SCC; 51 from BCC, 30 from EdCC; 9 from LWTC; and 18 from out of state. Jim James added that he is doing a zip code analysis of enrollment trends that he will share when it is completed. Sara Hart remarked that Shoreline would get more students if they didn't have to pay Metro an additional zone fare so close to the college.

EXECUTIVE SESSION

The Instructional Administrators remained in Executive Discussion to discuss division meetings.

Meeting adjourned 11:00 a.m.

Minutes Recorded by

Kerry Fondren

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