Instructional Quality (IQ) Guide for Assessment s1
Georgia’s Pre-K Program 2011-2012
Instructional Quality (IQ) Guide for Assessment
Work Sampling System 160 days
2011-2012 Georgia’s Pre-K Program Operating Guidelines Appendix X Page 1 of 4
Site Name:
Teacher Name:
2011-2012 Georgia’s Pre-K Program Operating Guidelines Appendix X Page 1 of 4
Timeline / Reporting Period 1 (Fall)Teacher
Pre- Planning / Set up portfolio for each student containing files with 7 labeled domains and 1 for the WSS Developmental Checklist/ Pre-K Progress Report. Set up a teacher file for matrices and Work Sampling System (WSS) books.
Review the FAQ for the IQ Guide for Assessment (WSS).
Ensure camera is in classroom and a printer is accessible and both are in working order.
Report any issues to your Director/Principal.
Director
Pre-Planning / Meet with teachers to review this IQ Guide and other requirements you will put into place for teachers.
Create a written plan for reviewing and providing feedback to teachers and file with your Grant Requirement Checklist.
Ensure teachers have all materials necessary for assessment collection.
Teacher
Week 1-5 / Observe and record observational notes, collect work samples, photos and matrices. File at least weekly.
Ensure photos include descriptors.
Ensure notes, photos, matrices and work samples are labeled with name, date and related domain(s).
Director Week 4
Due:______ / Ensure teachers are gathering documentation and filing at least weekly.
Teacher Week 5
Due:______ / Review portfolios and matrices. Rate indicators on the GSU Spreadsheet or WSS Developmental Checklist in pencil.
Continue to observe and record observational notes, collect work samples, photos and matrices. File at least weekly.
Complete this IQ Guide through Week 5 and submit to your director/principal.
Director Week
6-7
Due:______
Initial:______ / Ensure teachers have recorded preliminary ratings on the GSU Spreadsheet or WSS Developmental Checklist in pencil.
Randomly select at least 3 portfolios and ensure they contain current documentation of performance.
Ensure this IQ Guide is complete through Week 6-7, initial and return to teacher to be placed in the WSS teacher file. Provide feedback to teacher.
2011-2012 Georgia’s Pre-K Program Operating Guidelines Appendix X Page 1 of 4
2011-2012 Georgia’s Pre-K Program Operating Guidelines Appendix X Page 1 of 4
TeacherWeek 6-10 / Continue to observe and record observational notes, collect work samples, photos and matrices. File at least weekly.
Ensure photos include descriptors.
Ensure notes, photos, matrices and work samples are labeled with name, date and related domain(s).
Teacher
Week 10
Due:______ / Review portfolios and matrices. Rate indicators on the GSU Spreadsheet or WSS Developmental Checklist in pencil.
Ensure each child has a balance of documentation (work samples, observational notes, matrices and photos)
Update this IQ Guide through Week 10 and submit to Director/Principal.
Director Week 11-12
Due:______
Initial:______ / Ensure teachers have recorded ratings on the GSU Spreadsheet or WSS Developmental Checklist in pencil.
Randomly select 3 different portfolios and ensure they contain current documentation of performance.
Ensure this guide is complete through Week 11-12, initial and return to teacher to be placed in the WSS teacher file. Provide feedback to teachers.
2011-2012 Georgia’s Pre-K Program Operating Guidelines Appendix X Page 1 of 4
2011-2012 Georgia’s Pre-K Program Operating Guidelines Appendix X Page 1 of 4
2011-2012 Georgia’s Pre-K Program Operating Guidelines Appendix X Page 1 of 4
TeacherWeek 11-14 / Continue to observe and record observational notes, collect work samples, photos and matrices. File at least weekly.
Ensure photos include descriptors.
Ensure notes, photos, matrices and work samples are labeled with name, date and related domain(s).
Teacher
Week 15-16
Due:______ / Review portfolios and matrices. Give Final Ratings on the GSU Spreadsheet or Developmental Checklist. If using the spreadsheet, transfer the Final Rating to the Developmental Checklist in ink. All 55 indicators should be rated.
Complete the Georgia’s Pre-K Progress Reports including top section (attendance, immunizations, etc.) Ensure ratings and comments on the Pre-K Progress Report correspond to the ratings on the WSS Developmental Checklist.
Hold the required family conferences and obtain signatures.
Remove fall documentation following the conferences and keep onsite and accessible.
Complete this IQ Guide through Week 16, date, sign and submit to your director/principal.
Director Week
15-16
Due:______ / Randomly review Pre-K Progress Reports prior to conferences for completion and ensure comments are factual, positive and written in a professional manner.
Ensure this guide is complete through Week 16. Date, sign and place a copy with the Grant Requirement Checklist. Provide feedback to teachers.
2011-2012 Georgia’s Pre-K Program Operating Guidelines Appendix X Page 1 of 4
2011-2012 Georgia’s Pre-K Program Operating Guidelines Appendix X Page 1 of 4
Teacher Signature:
Date: //
2011-2012 Georgia’s Pre-K Program Operating Guidelines Appendix X Page 1 of 4
2011-2012 Georgia’s Pre-K Program Operating Guidelines Appendix X Page 1 of 4
Director/Reviewer Signature:
Date: //
2011-2012 Georgia’s Pre-K Program Operating Guidelines Appendix X Page 1 of 4
2011-2012 Georgia’s Pre-K Program Operating Guidelines Appendix X Page 1 of 4
2011-2012 Georgia’s Pre-K Program Operating Guidelines Appendix X Page 1 of 4
Timeline / Reporting Period 2 (Spring)Teacher
Week 1-5 / Observe and record observational notes, collect work samples, photos and matrices. File at least weekly.
Ensure photos include descriptors.
Ensure notes, photos, matrices and work samples are labeled with name, date and related domain(s).
Director Week 4
(optional)
Due:______ /
Ensure teachers are gathering documentation and filing at least on a weekly basis.
Teacher
Week 5
Due:______ / Review portfolios and matrices. Rate indicators on the GSU Spreadsheet or WSS Developmental Checklist in pencil.
Continue to observe and record observational notes, collect work samples, photos and matrices. File at least weekly.
Complete this IQ Guide through Week 5 and submit to your director/principal.
Director Week
6-7
Due:______
Initial:______ / Ensure teachers have recorded preliminary ratings on the GSU Spreadsheet or WSS Developmental Checklist in pencil.
Randomly select at least 3 portfolios and ensure they contain current documentation of performance.
Ensure this IQ Guide is complete through Week 6-7, initial and return to teacher to be placed in the WSS teacher file. Provide feedback to teachers.
2011-2012 Georgia’s Pre-K Program Operating Guidelines Appendix X Page 1 of 4
2011-2012 Georgia’s Pre-K Program Operating Guidelines Appendix X Page 1 of 4
TeacherWeek 6-10 / Continue to observe and record observational notes, collect work samples, photos and matrices. File at least weekly.
Ensure photos include descriptors.
Ensure notes, photos, matrices and work samples are labeled with name, date and related domain(s).
Teacher
Week 10
Due:______ / Review portfolios and matrices. Rate indicators on the WSS Spreadsheet or WSS Developmental Checklist in pencil.
Ensure each child has a balance of documentation (work samples, observational notes, matrices and photos).
Update this IQ Guide through Week 10 and submit to Director/Principal.
Director Week 11-12
Due:______
Initial:______ / Ensure teachers have recorded ratings on the GSU Spreadsheet or WSS Developmental Checklist in pencil.
Randomly select 3 different portfolios and ensure they contain current documentation of performance.
Ensure this guide is complete through Week 11-12, initial and return to teacher to be placed in the WSS teacher file. Provide feedback to teachers.
2011-2012 Georgia’s Pre-K Program Operating Guidelines Appendix X Page 1 of 4
TeacherWeek 11-14 / Continue to observe and record observational notes, collect work samples, photos and matrices. File at least weekly.
Ensure photos include descriptors.
Ensure notes, photos, matrices and work samples are labeled with name, date and related domain(s).
Teacher
Week 15-16
Due:______ / Review portfolios and matrices. Give Final Rating on the GSU Spreadsheet or WSS Developmental Checklist. If using the GSU Spreadsheet, transfer the Final Ratings to the Developmental Checklist in ink. All 55 indicators should be rated.
Complete the Pre-K Progress Reports including top section (attendance, immunizations). Ensure the ratings and comments on the Pre-K Progress Report correspond to the ratings on the WSS Developmental Checklist.
Hold the required family conferences and obtain signatures.
Complete this checklist through Week 16, date, sign and submit to your Director/Principal.
Director Week 15-16
Due:______
Initial:______ / Randomly review Pre-K Progress Reports prior to conferences for completion and ensure comments are factual, positive and written in a professional manner.
Ensure this guide is complete through Week 16. Sign, date and place a copy with the Director Grant Requirement Checklist.
Provide feedback to teachers.
2011-2012 Georgia’s Pre-K Program Operating Guidelines Appendix X Page 1 of 4
2011-2012 Georgia’s Pre-K Program Operating Guidelines Appendix X Page 1 of 4
TeacherLast Week of School / Gather all portfolio contents from Fall and Spring rating periods.
Discard/shred observational notes and matrices.
File final copy of WSS Developmental Checklist and Pre-K Progress Report.
Submit copy of the Pre-K Progress Report for each child to Director/Principal for transfer to Kindergarten Teacher.
Date, sign and submit to your director/principal.
Director
Last Week of School / Ensure a final copy of the WSS Developmental Checklist and Pre-K Progress Report is maintained for three years.
Ensure the Kindergarten copy of the Pre-K Progress Report is transferred to schools for distribution to Kindergarten teachers.
Date, sign and place a copy with the Grant Requirement Checklist. Provide end of the year feedback to teachers.
2011-2012 Georgia’s Pre-K Program Operating Guidelines Appendix X Page 1 of 4
Teacher Signature:
Date: //
2011-2012 Georgia’s Pre-K Program Operating Guidelines Appendix X Page 1 of 4
2011-2012 Georgia’s Pre-K Program Operating Guidelines Appendix X Page 1 of 4
Director/Reviewer Signature:
Date: //
2011-2012 Georgia’s Pre-K Program Operating Guidelines Appendix X Page 1 of 4
2011-2012 Georgia’s Pre-K Program Operating Guidelines Appendix X Page 1 of 4