TITLE PAGE

[Insert Vendor’s Company Name]

Proposal Submitted in Response to

RFP-2012-15-001-FLEET MAINTENANCE

[Insert your Company Tax ID #]

[Insert your Company Address]

[Insert your Company Contact Name]

[Insert your Company Contact Phone]

[Insert your Company Address]

[Insert your Company Contact e-mail Address]

Title Page
Completed Checklist (this form)
Provider Profile and Qualifications
Administrative Forms to Include:
  • Bid Signature Form
  • Drug Free Workplace Certification Form
  • Public Contracting and Environmental Crimes Certification Form
  • Insurance Certification

References
Description of Services
Price Sheet

Tab #2: Proposal Checklist

Place an “x” next to each item included in this submission.

Tab #3: PROVIDER PROFILE AND QUALIFICATIONS

  1. QUALIFICATIONS [Summarize your company’s qualifications as described below:]
  1. Background and Size[Describe your company's background and size:]
  1. Corporate Structure[Describe the company’s corporate structure. Include whether the company is under the control of any other corporation or organization.]
  1. Statement of qualifications and Experience [Tell how your company is qualified to meet the requirements of this proposal. Please include any experience with government agencies.]
  1. Professional Credentials and Experience[Describe the professional credentials your company has that may be related to this Request for Proposals,for example mechanic certifications, and awards and memberships. Please include the legal status of the organization.]
  1. Competitive Advantage[Describe what you believe sets your company apart from other potential vendors.]
  1. Contact Information [Name, mailing address, and telephone contact information for the person who will serve as the company representative to contact for all matters.]
  1. Other[Please provide any other information that would assist the Sheriff’s Office in evaluating your proposal.]
  1. RELATED PAST EXPERIENCE

[Please describe your past experience in meeting negotiated turnaround times for services performed for a contract. Provide examples and related references that can speak to past successes.]

  1. KEY STAFF

The Vendor's key staff must have the competencies and knowledge required to manage and deliver services that meet or exceed the requirements necessary to perform maintenance jobs for the Sheriff’s fleet. Identify key management staff that will be professionally associated with the Sheriff's Office in a management capacity. Provide résumés or a summary of skills, abilities and experience for each person who will represent your company as related to this proposal. The key personnel proposed shall not be changed without written Sheriff's Office approval in advance of the change.

  1. COMOPANY SYSTEM and PROCESSES The Vendor should have the ability to provide services and products in accordance with the requirements and conditions as described in this Request for Proposals. Provide a description of the high level of functionality your system will deliver in accordance with the requirements of this RFP.
  1. LOCATION: Identify the location of the company’s corporate office and the locations from which Sheriff’s Office vehicles will be serviced. Vendors requesting consideration for local business preference, must submit the documentation listed below:

a)A form of identification that indicates the Vendor’s type of business organization, i.e. sole proprietorship, partnership, privately-held corporation or publicly-held corporation.

b)Indicate the year that the business was established in Manatee County.

c)Total number of employees employed by the Contractor including owner(s) or corporate officer(s) that reside in Manatee County.

d)Physical address of the Corporate Headquarters. (A post office box is not verifiable and will not be used for the purpose of establishing the validity of a local business preference requested by the contractor.)

Tab # 4 ADMINISTRATIVE FORMS

[Complete each of the following forms, print a copy and place a copy of each one behind this tab in the binder. Please include the forms on the CD that is will be included with the submission of the Proposal.]

1.Bid Signature Form

2.Drug-Free Workplace Certification

3.Public Contracting Certification

4.Insurance Certification Form

Submission in Response to RFP-2012-15-001-FLEEET MAINTENANCEPage 1

TAB #5: REFERENCES

[Insert information for your company’s three largest clients.]

Business / Type of Business / Contact Name / Contact Phone

Submission in Response to RFP-2012-15-001-FLEEET MAINTENANCEPage 1

TAB #6 DESCRIPTION OF SERVICES

[Describe the process/procedures your company will follow to provide maintenance services to vehicles in MCSO’s fleet. Include your hours of service, describe mechanical service procedures and give an estimate of the turn-around time for those procedures. Detail your company’s ability to manage the administrative functions related to this proposal. Indicate whether you have the capacity to store parts and supplies provided by MCSO and if you have the ability to provide parking for an agency pool vehicle.]

TAB #7: PRICING

[Place a copy of the completed Pricing Worksheet that you completed in EXCEL behind this tab. The form is available for download on the website.]

Submission in Response to RFP-2012-15-001-FLEEET MAINTENANCEPage 1