Initiating Email Notification to Applicants Not Selected for Hire

At the conclusion of the search, emails notifying applicants of their non-selection are to be sent out by the search chair using the Applicant Communication Center. Once the chair is notified that a signed acceptance letter and successful background check have been received, the automated letter process should be initiated. In the event that a search is closed, notification must be sent to all applicants.

  1. Access Jobs@UNI by entering Log into the system using Search Administration Login. Click on Requisition Management and then Go to Search Committee Home. Select the button beside the search you would like to view. Click Select Requisition to proceed to the Faculty Search Committee Options screen.
  2. To begin the automated letter process, click on Applicant Communication Center.

  1. Click on Not Selected for Interview. The system will automatically place a checkmark next to those who were not selected for an interview. Click Continue.
  1. Review the pre-populated message that appears on the Faculty Applicant Communication Center page. Click Continue and the system will show a final draft email that applicants not chosen for interview will receive. Click Continue to send.

Once emails are initiated, a record of the communication will appear in the Communications Sent Section.

  1. Next, click on Not Selected for Position. The system will automatically place a checkmark next to those who were interviewed, but not selected for hire. Click Continue.
  2. Review the pre-populated message that appears on the Faculty Applicant Communication Center page. Click Continue and the system will show a final draft email to applicants that were interviewed but not selected for hire. Click Continue to send.

Once emails are initiated, a record of the communication will appear in the Communications Sent Section.

In the event that a search is closed, notification must be sent to all applicants. Click on Position Status Update to generate emails to all applicants to notify them that the search has closed. Check the Check All box and then Continue. In the Message section, delete [INSERT THE STATUS HERE] and replace with close the search for. Click Continue.

Review final draft of message and click Continue to send. Once emails are initiated, a record of the communication will appear in the Communications Sent section.

  1. After notifications have been emailed to all applicants not selected for hire, the requisition must be closed so that the position is no longer advertised on the Jobs@UNI website. Click Requisition Options to return to the Faculty Search Committee Options page. Click Close Requisition in the Post Selection section. This should NOT be done until all notification emails have been sent to candidates not selected for hire. Once a requisition is closed, it CANNOT be reponed (a new search would need to be started).

  1. Once the requisition has been closed, any search related materials should be filed in the unit in which the search occurs for a period of 36 months beginning with the date the position is filled. Records of searches that are under civil rights review due to a filed complaint are to be retained indefinitely.

Questions may be directed to: Julie Weatherly, Equal Opportunity Specialist, Compliance and Equity Management at: or 273-2846.