Ingham County 4-H Council Meeting
February 20, 2013
Attendance: Leah Carey, Julie Casper, Mary Holmer, Nancy McCowan, Charles L. Goeke, Leanne Barnett, David Showers, Becky Christmas, Ashley Shepard, Deanna Madewell, Jami Shepard, Ken Weinstein, Tim Jackson, Debbie Miller, Laura Fuller, Marilyn Duke, Betty Jo Nash
· 7:00pm – Meeting begins
· Pledges
· Introduction
· Approval of Agenda
o January minutes approved – Chuck motioned
· Absences
o Jenny, Ginger
· Secretary Report
o Nothing
· Treasurer Report
o Operating funds
o Southside grant closed out savings at $22618
o Danielle and BJ are waiting on Nancy’s check
o The grant is more flexible than bank CDs and pays interest about 4-4.5% and smaller amounts can be drawn.
o $20k is going to be transferred
o To start an endowment $10k needs to be raised through fundrasiers and will be matched at 100% which will accrue about 6-8% - this is for the long term future.
§ Chuck motioned
§ Passed
· Fair Board Liaison Report
o Decided to give mugs for gifts to volunteers
o Met with Jill and figured out accounting
§ Finished the year in the black
§ Paid the county back the $32k borrowed.
§ In the black about $12k-18k.
o Considering purchasing an 1860 pamphlet from the 6th annual Ingham county fair.
o Resolved to accept $9k from MI Rural Development
· Correspondence
o The former driver of the transportation bus passed and left a check
· 4-H staff
o Betty Jo
§ Sent message re online volunteer orientation
· There are 4 learning modules about 20 minutes each.
· This will cover local info only
· New volunteers in September have to take the orientation for sure.
§ Enrollment completed
· Has all but 1 club’s paper forms.
· Still accepting new enrollments
· All reenrollments are complete
·
§ Reevaluation of responsibility
· Still a 4-H theme
· Need stories
§ MI 4-H Advisory Group Best Practices
§ Promos
· Contacted by rodeo club and gave info
§ State awards
· 11 delegates and 1 group award from Ingham county.
· March 1st deadline
§ Life skills
· Presentation re: competitive events
o Laura
§ Americorp deadline is 2/20/13
§ Working on grant from UPS
· UPS selected 4H for environmental education
§ 4/20 is Earth Day at Fenner – looking for youth groups
· 4-H has a station
§ Attended curriculum – ABCs of Bullying prevention
· On 4/13 it will become mandatory for volunteers
§ Be SAFE for teens
· On 3/18 at the family center.
· If interested with having a club attend, see Laura. Have to have 1 person per club to go. There will be activities for the representative to take back to the club.
· Ambassadors – Nothing
· Committee Reports
o Banquet – Nothing
o Budget – Nothing
o Participation Fee – Nothing
o Nominations – Nothing
o Fundraising
§ Scrap booking met 2/20
§ Nazarene Church on Maple on 4/27/13 from 9am – 9pm for scrap booking/craft retreat.
§ Ask for clubs for money
§ Lunch and dinner will be served.
§ Mary will be in charge.
§ There will be door prizes and grand prizes and a silent auction.
· Looking for donations.
§ Admission will be $30 before the 4/15 deadline and $35 after or at the door.
§ Kids ok with an adult – registration will be $10
§ Looking for sponsors
§ Send registration to Nancy.
§ BJ offered discount cards for fundraiser.
o Education – Nothing
o Supt. Selection
§ Recommendations made on still exhibit
§ Follow up letter will be going out
§ Open swim applications in process.
o Transportation
§ Budget passed
§ Jan wrote a check for the year in the fenced account
o Food Booth
§ Will meet in May before May council.
o Fair – Nothing
o Awards – Nothing
o Volunteer selection
§ Need to change order in documentation
§ Growing Together club
· Parents not covered by MSU liability
· Need to put parents through VSP with face to face orientation on 3/16 at 5:30pm
§ Need volunteers for interviewers at Bonne Depew’s riding stable in Dexter trail
· Project Committee Reports
o Horse
§ Tax sale at fairgrounds
§ Circuit show ready
§ Horse expo coming up in March
o Goat
§ Had a meeting:
· Talked about guiding principals
· Games
· Workshop on 5/18 1-4pm at Sandhill Vet Clinic
· Sponsor for barn awards
· MI goat days on 4/20
o Shooting Sports
§ E-mail from MSU
· 4-H Youth Ammo cancelled
· State council have new people
· Leader certification workshop at the end of April
o Livestock Committee
§ Will meet on 3/6
o Entrepreneurship – Nothing
· Old Business
o Need a secretary
§ Chuck nominated Marilyn
· Motion passed
§ Chuck motions to pass Ambassadors
· Leah – Jr. President
· Deanna – Jr. VP
· Ashley – Jr. Secretary
· Becky – Jr. Parliamentarian
· New Business
o Exploration days
§ Books in on 3/11/13
§ Penny – CCA for females
§ Need male CCA for males
o Chuck motions to ask for reimbursement for participants who don’t attend without permission from Head CCA
§ Motion passed.
· 8:00pm – Meeting adjourned.