Page 1 of 4
Cr. 01/08
Title of service being assessed / Information Sharing & Information Security
Directorate / -Select-Adult, Health and Community WellbeingChief ExecutiveCommercial, Property and InfrastructureCommunicationsEnvironment, Sustainability and HighwaysFinanceHuman ResourcesIS, Performance and ProgrammesPolicy, Community Planning and RegenerationSchools, Children and Families
Name and role of officer completing this assessment / Sarah Trewick-Clarke
Performance & Risk Officer - ISIS Team
Contact Telephone Number / 01245 431851
Date Assessment Completed
1. Which equality strands have you included in your data collection/ analysis and consultations?
Race and Culture / Disability
Age / Gender
Sexual orientation / Religion and Belief
2. What are the key findings/ observations resulting from the data/ consultations? Please include all findings that demonstrate inequality…You may wish to record inequality issues for additional groups (for example rural isolation, financially disadvantaged etc) please do this using box g.
a.Race and Culture
We do not have a language translation tool available on the website or intranet
b.Age
c.Sexual Orientation
d.Disability
Clarity of Email or general responses when giving information to people/clients that may have a learning disability and find it hard to understand the information given if too technical or complicated.
e.Gender
f.Religion and Belief
If as a result of the website filter some religious sites have been blocked
g.Other
/ EssexCounty Council Impact Assessment Form Section 2 / ECC40a
Page 1 of 4
Cr. 01/08
3.We have a duty to promote equal opportunities and promote good relations between community groups as well as eliminate discrimination. Please list below any opportunities to promote equal opportunities or good community relations within your review area.
Equality Group / Opportunity
/ EssexCounty Council Impact Assessment Form Section 2 / ECC40a
Page 1 of 4
Cr. 01/08
4. Adverse impacts and/or inequalities in policy or service delivery that need to be resolved or mitigated. It is likely that you will have more than one possible solution for each issue
Adverse Impact and/or inequality / Possible Solutions
a.Race
It is possible that people who do not have English as a first language will not be able to use all functions or be able to access and understand the information on our website as we have no translation tool available / Add the free link/tool I have found to the website through web services that enables you to highlight text you wish to convert and choose the language you need it translated to.
Adverse Impact and/or inequality / Possible Solutions
b.Age
Adverse Impact and/or inequality / Possible Solutions
c.Sexual Orientation
Adverse Impact and/or inequality / Possible Solutions
d.Disability
Learning Difficulties/disability / ECC are already award winners for our website in Plain English, however it may be an advantage or helpful to have a notice on the bottom of web pages and emails/communication with clients that states if they need a breakdown of the information provided to give clarity or understanding to call us/email direct to be assisted or given simplification of technical terms used.
Adverse Impact and/or inequality / Possible Solutions
e.Gender
Adverse Impact and/or inequality / Possible Solutions
f.Religion
Blocked Religious Sites / We have a document to request/appeal for a site to be unblocked
Or I will ask for the Religious advisors for a safe site with no controversial views or extreme messages that will offend anyone else that views the web pages or that compromises our website security.
Adverse Impact and/or inequality / Possible Solutions
g.Other
/ EssexCounty Council
Impact Assessment Form Section 2 / ECC40a
Page 1 of 5
Cr. 01/08
5. You now need to complete the action plan. You need to prioritise the work that needs to be done. If you have found any adverse impact or discrimination that is illegal you must address these immediately and therefore they will be top priority in your action plans. The notes for guidance will help you to prioritise your other actions. If there are areas which you feel need to be looked at in more detail then the resulting action may be an additional EIA focussing on a specific area of concern.
IMPROVEMENT PLAN
Please list the actions that you need to take as a result of this assessment. Directors will need to decide how these actions will be prioritised.
Issue Identified / Issues taken from question 4 / Action Required – agreed solution / Name of service /unit/ individual’swork plan where action will be included. / Officers responsible – Directorate Lead and Action Lead / Details of Cost – inc. Resource & financial / By when1 Access for those not having English as a first language / Need to have a tool or function to make the text accessible to non-English speaking/’reading clients / To add a free tool/link on the website/intranet through the web service team / Information Services
- Information Sharing Information Security.
EIA 1. / Sarah Trewick-Clarke, Head of IS – Mark Briggs / TBC / TBC
2 Clients that have learning disability / Need to have a note on web or emails as standard to say if needing clarification or simplification of information given to contact direct as happy to provide this support / To add note to web pages and to the bottom of emails or as advice at the beginning / Information Services
- Information Sharing Information Security.
EIA 1. / Sarah Trewick-Clarke, Head of IS – Mark Briggs / TBC / TBC
3 Clients that would like to view religious websites unable to view due to website filter / Religious people of some religions may not be able to view a religious website due to filter blocking and catagorisation. / To make available the unblocking access to website document on intranet – this has already happened. / Information Services
- Information Sharing Information Security.
EIA 1. / Sarah Trewick-Clarke, Head of IS – Mark Briggs / Done / Done
4
5
6
Further EIAs Required
Subject / Planned Date / Lead Officer / Action Officer
This action plan needs to be agreed with your Director and Service Manager and actions included in the appropriate service or unity plans.
Signature of Executive Director/ Director…………………………………………………………………………………………………………………………………………………
Signature of Service Manager……………………………………………………………………………………………………………………...
Please submit this form to the equalities team: