17th September 2014

Information on the E- Vetting Process for members of NYCI’s Youth Work Garda Vetting Consortium

  1. What is E-Vetting?

E-Vetting provides an on line application process, which replaces the current paper vetting form. The vetting process, whereby applications are processed from the vetting subject, via the Authorised Signatory (NYCI Consortium) remains largely the same.

  1. When will it be introduced?

The introduction of E-Vetting is subject to the commencement of the Garda Vetting Bureau Act, which is expected on 1st December 2014. When the Act is commenced, members of the E-Vetting Pilot Group will be invited to submit applications using the new on line system, and the remaining sectors will follow in the coming months. NYCI’s Youth Work Garda Vetting Consortium is a member of the E-Vetting Pilot Group and will therefore be inviting you to submit yourE-Vetting following commencement of this legislation.

  1. How will E-Vetting Work?

The process of E-Vetting is outlined below. More detailed instructions will follow for the employing organisation and for the vetting applicant.

  1. The recruiting organisation issues the VettingInvitation to their applicant, as part of their recruitment process. This form requires the applicant to provide their name, date of birth, email address, contact number, job role being applied for and their current address.
  2. The applicant completes and signs the form, and provides proof of identificationto their employing organisation.
  3. The employing organisation transfers this information onto a spreadsheet and emails/posts this to NYCI’s Youth Work Consortium Liaison Persons (LP’s) - previously known as Authorised Signatories.
  4. NYCI’s LP’s issues an email invitation to each applicant requesting them to complete the E-Vetting application form on line. The email will contain instructions as to what will be required i.e. any other names, all other addresses, their passport number (optional), mother’s maiden name and details of any relevant disclosures.
  5. The Applicant receives this email and completes and submits the on line form. This must be completed within 30 days of the applicants’receipt of email, or the process will need to begin again.
  6. The LP in NYCI receives the completed form from the applicant, reviews and submitsit to the Vetting Unit.
  7. The applicant receives an email from the Vetting Bureau acknowledging receipt of the vetting application from NYCI.
  8. The Vetting Bureau carries out their vetting checks on the applicant.
  9. The LP in NYCI receives email notification from the Vetting Bureau when the vetting process is complete.
  10. The vetting applicant also receives email notification from the Vetting Bureau that the vetting check is complete.
  11. The LP in NYCI draws down the completed vet (disclosure) from the Vetting Bureauand forwards itto the employing organisation.
  12. The employing organisation follows their own decision making process regarding the suitability of the applicant.
  1. Where can I get more information on E-Vetting?

NYCI’s Youth Work Garda Vetting Consortium – Liaison Persons – Geraldine Mahon and Olive Ring, 01 4255943

Children First and Garda Vetting Information Seminar on 3rd of December, 10-4pm, Ashling hotel, Dublin 8. Please email expressions of interest to

Garda E-Vetting Website – details will be forwarded when website goes live.