Information Governance Lead Person Specification and Job Description
Exemplar Document
Version No: 2.0
Issue Date: 19th September 2006
Purpose of this document
To provide General Practices organisations with an exemplar document for use when determining the qualities, experience and knowledge needed for applicants to the post of Information Governance Lead.
version history
Version / Date Issued / Brief Summary of Change / Owner’s Name1.0 / 30th March 2004 / Ifeoma Nwolie, Information Governance Service Team, NHSIA
1.1 / 31st March 2004 / Amendments for a GP IG Lead / Linda Ellis /Bill Smith
Information Governance Service Team NHSIA
1.2 / 31st March 2004 / Further amendments / Ifeoma Nwolie, Information Governance Service Team, NHSIA
2.0 / 19th September 2006 / Branding update / Ifeoma Nwolie IG Policy Team NHS CFH
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Date of Issue / 19th September 2006
Reference / IG Lead Specification V1.doc
© Crown Copyright 2006
Information governance LEAD
PERSON SPECIFICATION
Essential / DesirablePersonal Skills
Excellent verbal and written communication skills, and able to communicate effectively at all levels /
Strong analytical skills – ability to identify problems and develop solutions /
Self motivated, able to work independently and as part of a team /
Able to work under pressure and manage priorities appropriately /
Excellent planning skills and ability to work to specified timescales /
High level of interpersonal skills including the ability to lead, influence and motivate staff at all levels /
Positive attitude towards learning and development, demonstrated by a record of continuing professional development /
Experience
Experience of writing policies, procedures and material for use for Practice use /
Broad knowledge of Information Governance principles and practices /
Demonstrable experience of planning and implementing organisational culture change /
Experience in the development and delivery of training material /
Information Management qualification /
Prince 2 practitioner /
General Knowledge
Understanding the importance of IG to the National Programme for IT /
Demonstrate knowledge of current issues in information management in the healthcare setting /
Information GOVERNANCE LEAD
JOB DESCRIPTION
The role of the Information Governance Lead is to coordinate, publicise and monitor the standards of information handling throughout the Practice, ensuring that employees are fully informed of their own responsibilities for maintaining the standards and that information about the standards is made available to the public where appropriate.
More specifically the Information Governance Lead should:
A. Project-manage IG work in the Practice:
Ensure that IG is regularly discussed in Practice meetings
Liaise with PCT IG personnel on behalf of the Practice to ensure the development of an Information Governance policy that sets out at a high level the organisation’s intended approach towards IG
Liaise with PCT IG personnel on behalf of the Practice to ensure the development of an Information Governance strategy that sets out the how the IG Policy will be supported in terms of both resources and operationally
Ensure that an annual assessment of the Practice’s performance against the standards in the Information Governance toolkit is completed
Ensure that an IG plan is in place for each Requirement to enable improvements to be made against the assessment
Ensure policy and procedures are reviewed on an annual basis and arrange for amendment as necessary
B. Provide reports to the Practice Management Team / Senior Partner:
Provide regular detailed reports about improvements that have been met, that will be met by years end, that cannot be achieved without further resource, (personnel or budgetary) and that have already missed the target date
Ensure that reports to be made to the Practice are presented in a complete and timely manner
C. Profile-raising and publicity
Raise awareness of the importance of Information Governance throughout the Practice and encourage all staff that hold, obtain, record, use and share information to participate in raising IG standards
Develop and implement a communications plan to make the public aware of their rights under Data Protection Act 1998 and Freedom of Information Act 2000
D. Training
Develop and implement an IG awareness and training programme to be included as part of induction and on-going training.
Maintain and update own knowledge of developments in information management and, in light of the National Programme for IT, in records management systems
E. Compliance
Monitor the Practice’s information handling activities to ensure compliance with law and guidance
Assist with investigations into complaints about breaches of confidentiality, Data Protection Act 1998 or Freedom of Information Act 2000 provisions and undertake reporting/remedial action as required. Maintain a log of any incidents and remedial recommendations and actions
Provide expert advice to the Practice on Information Governance issues
This list of responsibilities is not exhaustive; the Information Governance Lead will be expected to undertake any other relevant duties appropriate to the grading of the post and requirements of the service
Information Governance Lead Specification. V2.0