Indiana State University
Telecommunications Services Bid
Due October 20, 2016
B0024999
Instructions to bidders
This is a bid for supplies for the Telecommunications Services Department at Indiana State University for the period beginning November 1, 2016 through June 30, 2017. Orders are placed on an as needed basis and prices must include FOB Indiana State University. All parts must be new. The total estimated purchases from this bid are $100,000. Usage figures have not been included for individual items due to large year to year fluctuations in purchases of individual items, however the dollar total value mentioned above has been consistent.
This request is being faxed to vendors with the instructions and spreadsheet REQUIRED available for download. The request for proposal should be signed and indicate “per attached” when returned. Your bid must be returned electronically as an email attachment to the indicated email addresses below. Please confirm receipt of this bid and your intent to reply (no obligation) to the email addresses listed below. Request a receipt of your intent to bid email. The email address which is confirmed after submission of intent to bid MUST be the same email address which submits the bid (not a co-worker’s email). Failing to use the email address confirmed per above may result in your bid ending up in the junk mail and not considered. Call 812-237-3600 (ask for Ernie) if you do NOT get a reply to your email confirming intent to bid within one working day.
All email should be sent by replying to the email
AND
Directions:
· download the form and directions at http://www.indstate.edu/purchasing/ per instructions on bidform which was faxed to your company).
· Read these directions
· Enter your company name at the top of the page (see red lettering on Excel sheet)
· Each item you are bidding should have the following information on the electronic and hard copy:
o the issue unit (example 1000ft or 12/12/cs),
o a vendor part # (your item number)
o Pack- this is a numerical only entry (ex. 1000 ft would be entered at 1000 or 12/12/cs would be entered as 144)
o the price for the quantity entered as pack (i.e. if pack is 144, this price should be for 144 NOT 1, the worksheet will convert in the extended column to each price).
o Make no entries or changes in the extended column, it is a calculated cell
§ Return electronic copies via email
§ Please use the subject line “Telecommunications bid 2016-2017 ISU” in all email correspondence and request a return confirming email.
v Please return an Excel file electronically (no Adobe, etc. versions) by attaching
Indiana State University reserves the right to cancel this contract, if vendor performance is not satisfactory in the opinion of the University, by giving a 30-day written notice to vendor. It is anticipated that this award will be split to more than one vendor. It is not mandatory to bid all items to receive consideration.
Note- We may remove vendors from this bid list for next year who do not respond to this solicitation.
Three hard copies of your bid submission should be received at:
Indiana State University
Purchasing and Receiving
951 Sycamore Street
Terre Haute, IN
Attn: B0024999
Hard copies are due two days after the due date for the electronic bid return indicated above. All questions must be received by October 12, 2016 to be guaranteed a response.