Indent Format No. 1

INDENT FORMAT NO. 1

CSIR-INSTITUTE OF MINERALS & MATERIAL TECHNOLOGY

BHUBANESWAR-751013

Purchase of Goods/ items including minor fabrications and repairs without calling for quotations

(For Non-R&D items upto Rs 15,000 and for R&D items upto Rs 1 lakh )

Indent No. & Date …………………
(To be filled by Purchase section)

A. TO BE FILLED BY THE INDENTOR : DATED: ______

Name of Indentor ______Designation & ID No. ______

Name of Project Leader ______Designation & ID No.______

Name of Division/Section ______Project No. ______

Phone No. of Indentor ______Phone No. of Project leader______

Total cost of indented items Rs.______Duration of Project: Starting ______Ending ______

Note- R&D related items means, those items which are to be purchased under approved projects with sanctioned budget and are directly used in the process of discovering new knowledge/technology or upgrading existing knowledge/technology and skills about products, processes ,and services and to create new or improved products, process esand services which have been envisaged by the scientists/project leader in the Lab/institute of CSIR.

Non-R&D related items means, those items which are an aid in supplementing the R&D and may include items of any nature which support the project in achieving the R&D objective.

Certification about R&D/ Non-R&D: Certified that the items given below are ______(please specify R&D/Non-R&D )

Category: Asset/Non-Consumable/Consumable (Please specify) ______

Requirement: Fresh/Additional/Replacement( Please specify)______

The following items are required for (purpose in brief with function): ______

S. No. / Generic Name of the item with detailed specifications / Qty. / Estimated cost of each item in Rs. / Availability in Stores / Signatures of Stores
Stores In- charge / SO/SPO
01
02
03
04
05
06

1. Certified that the specifications are complete and correct to meet the requirement fully.

B. Verified: Sufficient of fund is available under above mentioned project/budget head

PMEF&AO

Sanctioned a sum of Rs. ……..…………. (In figure & word) only under B. Head ______. .

Signature of the Indentor ______Signature of the Project Leader/Sanctioning Authority______

Name & Designation ______NameDesignation ______

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Annexure ‘A’

From Pre-page

a) “I Shri/Ms/ Dr. ……………………………………., am personally satisfied that these goods purchased are of the requisite quality and specification and have been purchased from a reliable supplier at a reasonable price.”

b) “It is further certified that the required item is for specific use of the R&D and will be utilized for the project No.______

(Strike out if not applicable)

c) “It is certified that the item is not available in the Stores”

Signature of the Sanctioning Authority

Date:

Name & Designation

C. CONTINGENT BILL

Indent No.______ Dated______

Project No. ______BH. ______Bill Amount Rs. ______(Rs. ______

______only)

1. Payment to the party directly by E-payment: Please admit the bill and payment to the party directly M/s/…………………………………………… ……………………………………………………………………

2. In Case of Re-imbursement: Please admit the bill towards the re-imbursement of above amount in favour of Dr./Sh./Smt……………………………… for……………………………………………………………………………

3. In Case of Advance: Please admit the advance bill towards the advance payment required by Dr./Sh./Smt...... for (purpose) ...... It is also certified that no previous advance is outstanding against the indentor.

Dealing Asstt. S.O.(s&p) Drawing & Disbursing Officer

D. FOR USE BY FINANCE & ACCOUNTS SECTION

Dated______

Bill No. ______Voucher No. ______

Project No. ______Classification Code ______Cash Code ______

Pay Rs. ______(Rs. ______only)

Noted in OB at item No. ______dated______.

Dealing Asstt. S.O. (F&A)F&AO

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INDENT FORMAT NO. 2

CSIR- INSTITUTE OF MINERALS & MATERIALS TECHNOLOGY

BHUBANESWAR-751013

Purchase of Goods /Fabrications/Repairs /Services by Local Purchase Committee (LPC)

(For purchase of goods valuing between Rs. 15,001/- to Rs. 1 lakh for Non-R&D and

between Rs 1 lakh to Rs 5 lakhs for R&D related items)

Indent No. & Date …………………
(To be filled by Purchase section)

A. TO BE FILLED BY THE INDENTOR: DATED: ______

Name of Indentor ______Designation & ID No.______

Name of ProjectIeader ______Designation & ID No)______

Name of Division/Section ______Project No. ______

Phone No. of Indentor ____ Phone No. of Project leader ______

Total cost of indented items Rs.______Duration of project: Starting ______Ending ______

Note-R&D related items means, those items which are to be purchased under approved projects with sanctioned budget and are directly used in the process of discovering new knowledge/technology or upgrading existing knowledge/technology and skills about products, processes and services and to create new or improved products, processes and services which have been envisaged by the scientists/project leader in the Lab/institute of CSIR.

Non-R&D related items means, those items which are an aid in supplementing the R&D and may include items of any nature which support the project in achieving the R&D objective.

Certification about R&D/ Non-R&D: Certified that the items given below are ______(please specify R&D/Non-R&D )

Category: Asset/Non-Consumable/ Consumable (Please specify) ______

Requirement: Fresh/Additional/Replacement ( Please specify)______

The following items are required for (purpose in brief): ______

S. No. / Generic Name of the item with detailed specifications / Qty. / Estimated cost of each item in Rs. / Availability in Stores / Signatures of Stores
Stores In- charge / SO /SPO

1. Certified that the specifications are complete and correct to meet the requirement fully.

2. Date of delivery by which the material is required ______.

B. Verified: Sufficient fund is available under above mentioned project/budget head

PMEF&AO

Signature of the Indentor ______Signature of the Project Leader ______

Name & Designation ______Name & Designation ______

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C. A local purchase committee of the following members may kindly be approved for procurement {at least 1(one) from out side of the indenting section/division}

1……………………………………………… 2. ……………………………. 3. ……………………………….

Nominated and Approved

SIC/Director

ANNEXURE-‘B’

Certificate

(a)“Certified that we, the members of the Purchase Committee are jointly and individually satisfied that the goods recommended for purchase are of the requisite specification and quality, priced at the prevailing market rate and the supplier recommended is reliable and competent to supply the goods in question. Accordingly we enclose the quotationNo.______dated______ofM/s ______for placing Purchase Order.

Member I.O/PL / Member II / Member III (from out side of the indenting section/division}
Signatures
Name
Designation
Division/Section
Date

(b) “It is certified that the required item is for specific use of the R&D and will be utilized for the project titled______(Project No.) (Strike out if not applicable)

b)Sanctioned a sum of Rs. …………………. (Rs. ………………………………………………………………….. .. ) only under Budget Head ______. The Purchase section may kindly make arrangement to procure the indented item/s from the firm recommended by the above local purchase committee.

Signature of the Sanctioning Authority------

Date:

Name & Designation …......

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INDENT FORMAT NO. 3

CSIR- INSTITUTE OF MINERALS & MATERIALS TECHNOLOGY

BHUBANESWAR-751013

INDENT FOR NORMAL PURCHASE OF ITEMS

(For purchase of Goods valuing more than Rs 1 lakhs ForNon- R&D and more than 5 lakhs for R&D)

Indent No. & Date……………
(To be filled by the Purchase section)

TO BE FILLED BY INDENTOR:

Date: ______

Name of Indentor ______Designation & ID No.______

Name of Project Leader ______Designation & ID No.______Name of Division/Section ______Project No. ______

Phone No. of Indentor ______Phone No of Project leader ______

Total cost of indented items Rs. ______Project Dates: Starting ______Ending ______

Note- R&D related items means, those items which are to be purchased under approved projects with sanctioned budget and are directly used in the process of discovering new knowledge/technology or upgrading existing knowledge/technology and skills about products, processes and services and to create new or improved products, process and services which have been envisaged by the scientists/project leader in the Lab/institute of CSIR.

Non-R&D related items means, those items which are in aid in supplementing the R&D and may include items of any nature which support the project in achieving the R&D objective.

Certification about R&D/ Non-R&D: Certified that the items given below are ______(please specify R&D/Non-R&D )

Category (a) Asset /Non-Consumable/ Consumable(Please specify) ______

(b) Fresh/Additions/Replacement (please specify) ______(c) Imported/ Indigenous______

The following items may kindly be procured for (purpose in brief) ------

S. No. / Generic name of the item with detailed specification and Description
(Please use separate sheet, Duly signed, if necessary) / Quantity / Estimated Cost of each item in Rs. (Including all taxes & duties)

Certified that the specifications are complete and correct to meet the requirement fully.
The estimated cost of indented items is based on: (A) Budgetary quotation (B) On previous purchase basis (C) On the purchase of other organization (D) Prices available on website/Price list. (D) Any other (Pl. specify)______

The purpose, end use and summary of the functions of the indented equipment/item______

Justification for purchase of additional unit of equipment, in case the item is already available in Institute/Division (to justify duplication of items)______. /NA

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The details , such as , the useful life of the equipment, availability of spares , arrangement for maintenance etc.______

Please tick the appropriate one: (i) the equipment will enhance research capabilities of CSIR-IMMT (ii) will attract other projects (iii) will increase ECF of CSIR-IMMT. (iv) Not applicable

Required Warranty Period : ______

Whether AMC will be required after expiry of warranty period: Yes/No/NA

The delivery of the item is required on or before______(Please mention date or period).

Whether the installation requirements like area, power, civil works etc. are ready - Yes/No/NA

If No, expected time by which requirements will be completed______.

The inspection report of the material shall be sent to Stores within ______days after receipt of the goods.
The approximate period required for the equipment to become operational from the date of its arrival______

The installation/commissioning of the equipment shall be done by:- Indentor/Supplier/Manufacturer/Indian representative/Authorized agent/dealer/Not required (Please tick the appropriate one)

Whether training is required, if so, please mention type of training (operational or maintenance) required along with proper justification & place of training.______

______. No/NA

Justification in case of recommending Limited Tender for items costing more than Rs. 25 Lakhs or recommending Single Tender (Other than proprietary item) or.______

______. NA

Whether PAC/PUC/Single Tender certificate enclosed.

Enclosed/NA

The log book for the operation of equipment shall be maintained by the user. Yes/NA
The list of available vendors, their complete addresses, past experiences, if any and their websites wherever available. (Please give the names of vendors of comparable reputation and market share):

1.______

2.______

3.______

4.______

5.______

6.______

7______

8______

9.______

10______

(Signature of the Indentor with date) (Signature of Project Leader with date)

FOR USE BY STORES

Availability of item in stores : (a) Available (b) Not available (Please tick the appropriate)

Stores & Purchase Asstt.______S.O. (S &P) ______

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______

Details of Budget Provision

Project details
Project No. / Starting Date / Closing Date

Verified: Sufficient of fund is available under above mentioned project/budget head

PMEF&AO

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