MINUTES OF THE ANNUAL GENERAL MEETING OF THE
TCW & 90SU RAFA BRANCH HELD AT 90 SIGNALS UNIT
ON 18 FEB 16
FS M Byrom
Mr P C Caswell
16 personnel in attendance, including the above. / OC TCW, 90SU
FS IX 5 Sqn / Vice President
Treasurer
SecretaryDeputy Chairman
Apologies / 03 apologies received
Item / Action
Item 1 – Welcome and Apologies
1. The Chairman opened the meeting at 1600hrs and welcomed all present. Apologies were given for those unable to attend.
Mr P Caswell read the RAF Association Dedication, a minutes silence was observed.
Item 2 – Minutes of the last meeting
2. The Minutes of the last AGM, held on 12 Mar 15, were agreed as true record.
Proposed: FS S Popple Seconded: FS G Cunningham Carried
Item 3 – Matters arising from the last meeting
3. There were no matters arising.
Item 4 – Chairman
4. The Chairman welcomed all those present and briefly reviewed the achievements of the Branch during the last 12 months. The turbulence in Defence tasking and the changes within 90SU to the structure of the Unit had impacted upon the support provided to the Branch and to fundraising initiatives during the past 12 months. However, the Branch Execs will be focussing on the following during the next 12 months:
- Increase funds raised to support the Wings Appeal
- Memorial Service at the Unit Memorial, NMA, Staffordshire
- Sponsoring those wishing to take place in charity events through paying admission fees, providing support equipment, PR items etc.
- Provision of Welfare packs for deploying personnel
- Increased support to members of the Branch Committee and a more proactive approach in promoting the Branch and the work of the Association.
- Identification and development of ‘tools’ to assist in promoting the Branch.
- Review of Branch Merchandise available for sale to generate funds for the Wings Appeal
Item 5 – Treasurer Report
5. TheTreasurer delivered theFinancial Report covering the last financial year. This was accepted as a true record by those present. A copy of the Financial Report for 2015 is attached.
Proposed: FS M Byrom Seconded: FS S Popple Carried / All Members
Item 6 – Secretary Report
6. The Secretarydelivered a précis of the events that the Branch have been involved in during the last 12 months and provided a brief overview of forthcoming events for the next six months.
7. Following a 100% check of Branch Membership against the records held by CHQ the current Branch Membership stands at 199. Letters will be written to those whose Membership lapsed at the end of 2015 to encourage them to renew their Membership and take advantage of the benefits that being a member of the RAF Association provides. / All Members
Item 7 – Public Relations Officer (PRO) Report
8. The Secretary informed the meeting that the Branch Website is currently going through a period of review in line with new initiatives being progressed with the Marketing Dept. CHQ. Currently it is aimed to relaunch the site before the end of Apr 16[1]. / All Members
Item 8 – Wings Appeal Officer Report
9. The Secretary informed the Branch that it had raised in total £402.00 in support of Wings Appeal 2015.
Item 9 – Honorary Welfare Officers (HWO) Report
10. The HWO informed those present that during the last year there had not been any Welfare Cases but advise had been provided to Branch Members in relation to:
- Pension entitlements (on leaving the service medical/invaliding)
- War Pension and AFCS 05 guidance
- Homelessness of ex-servicemen
- Entitlements to grants and welfare support, via RAFA, RAFBF, SSAFA or the state
Item 10 – Dissolution of the Committee
11. In the absence of the President and Vice President (both unable to attend due to duty commitments) the Chairman dissolved the Committee.
12. The Chairman thanked all Committee Members for their individual and collective contribution in supporting the TCW & 90SU Branch of the RAF Association. Without this the Branch would not be held in such high regard nor lead the way in several ground breaking initiatives. The time and effort that key individuals have dedicated to the Branch and Association is highly commendable and has resulted in the Branch being held in very high regard within the Association. He concluded by encouraging the younger members of the Unit to get involved and continue to perpetuate the support and enthusiasm shown by the Committee and Trustees since the Branch was formed in 2010. / All Members
Item 11 – Election of the new Committee
13. The Chairman invited those past Branch Officers to seek re-election in their former posts.
Proposed: Wg Cdr J Young Seconded: Mr P C Caswell Carried
14. The Chairman invited those past Committee Members to remain in post with the following changes being proposed:
- RAFALO WO D Trenholme[2]
- Wings Appeal Officer Sgt M Welsh
- Deputy Standard Bearer Sgt A Green
- Deputy RAFALO Sgt K Mercer
15. The Chairman welcomed the new members to the Committee and encouraged those in attendance to assist where they can in fundraising and raising the profile of the Association.During the next 12 months the aim of the Committee will be to engage more with current and prospective Branch Members, recruit new Members, raise funds and also identify opportunities to help members of the RAF Family. A list of Committee Posts is attached
The new Committee details will be forwarded to Area HQ by the Secretary viaRAFA Form 1056[3].
Secretary Note: TORs will be forwarded to all Committee Members / All Members
Item 12 – Any other Business
16. There was no other Business raised for discussion.
17. The AGM closed at 1632hrs
Item 13 – Arrangements for the next meeting
18. The next AGM will be held at 90SU, RAF Leeming on TBD. / Secretary
Phil Caswell
P C CASWELL
Secretary
Attachments:2
1.Accounts 2015.
2.TCW & 90SU Branch Committee Posts
BRANCH BALANCE SHEET
as at 31 Dec 14
31-Dec-13 / 31-Dec-14
£ / £ / £ / £
FIXED ASSETS
0.00 / 0.00 / Nil / 0.00 / 0.00
CURRENT ASSETS
0.00 / Stock / 0.00
0.00 / Debtors / 0.00
0.00 / Deposits at Central HQ / 0.00
0.00 / Cash at Bank and in Hand / 0.00
11869.81 / Branch General Account / 11596.07
2388.10 / 0.00 / Branch Welfare Account / 4388.10 / 0.00
14257.91 / 15984.17
Less: CURRENT LIABILITIES
0.00 / Creditors / 0.00
0.00 / Loan from Central HQ / 0.00
0.00 / Loan from Bank / 0.00
0.00 / Loan from branch Club / 0.00
0.00 / 0.00 / Subscriptions in Advance / 0.00 / 0.00
14257.91 / TOTAL ASSETS LESS CURRENT LIABILITIES / 15984.17
Financed by: N/A
ACCUMULATED FUND
0.00 / Balance as at Jan 15 / 15,984.17
0.00 / 0.00 / Add: Surplus/(deficit) for the year / 0.00 / 15,984.17
LOAN FROM CENTRAL HQ: N/A
0.00 / Balance as at 01 Jan 14 / 0.00
0.00 / Less: Repayments during the year / 0.00
0.00 / 0.00
0.00 / 0.00 / Add: Interest Accrued / 0.00 / 0.00
£14,257.91 / CAPITAL EMPLOYED / £15,984.17
THE ROYAL AIR FORCES ASSOCIATION TCW & 90SU BRANCH
BRANCH INCOME & EXPENDITURE ACCOUNT
for the year ended 31 Dec 14
31-Dec-13 / 31-Dec-14
£ / £ / £ / £
INCOME
1000.00 / Wings Appeal Gross Proceeds
0.00 / 1000.00 / Less: Retained by Central HQ / 0.00 / 0.00
706.50 / 0.00 / Rebate of Ordinary and Associate Members Subscriptions from CHQ / 702.00 / 0.00
0.00 / Associate member Additional Annual Payments under byelaw 13(4) / 0.00
0.00 / Branch Associate Subscriptions / 0.00
706.50 / 702.00
0.00 / Rents Receivable / 0.00
265.00 / Funds from Social Activities / 70.00
0.00 / Sales of Commemorative Goods / 0.00
0.00 / Interest on deposits / 0.00
4715.13 / Donations received / 8954.26
4980.13 / 9024.26
6686.63 / 9726.26
Less: EXPENDITURE
0.00 / Insurances / 0.00
17.03 / Repairs, Renewals and Maintenance / 0.00
0.00 / Telephone / 0.00
0.00 / Printing, Stationery, Advertising and Postage / 0.00
0.00 / Purchase of Commemorative Goods / 0.00
0.00 / Audit Fees / 0.00
0.00 / Payment to CHQ of Ordinary and Associate member Subscriptions / 0.00
0.00 / Payment to CHQ under Byelaws 4 and 13(2) of Subscriptions / 0.00
1000.00 / Donations Made / 10000.00
0.00 / Welfare Expenditure / 0.00
0.00 / Wings Expenditure / 0.00
0.00 / Social Activities / 0.00
100.00 / Committee Expenses / 0.00
99.79 / Delegates Expenses to Meetings and Conferences / 0.00
0.00 / Bank Charges / 0.00
0.00 / 1,216.82 / Sundry Expenses / 0.00
£10,000.00
£11,869.81 / Surplus/(deficit) for year / £11,596.07
THE ROYAL AIR FORCES ASSOCIATION TCW & 90SU BRANCH
BRANCH WELFARE ACCOUNT
as at 31 Dec 14
31-Dec-13 / 31-Dec-14
£ / £ / £ / £
1758.15 / Brought forward as at 01 Jan 13 / 2388.10
629.95 / 2388.10 / Received from the Fund / 2000.00 / 4388.10
0.00 / Less: Grants made during the year / 0.00
2388.10 / Carried Forward as at 31 Dec 13 / 4388.10
0.00 / BRANCH LOANS: N/A / 0.00
WELFARE EXPENDITURE
0.00 / Grants / 0.00
0.00 / Donations / 0.00
0.00 / Gifts to Sick members and Tributes / 0.00
0.00 / Christmas gifts / 0.00
0.00 / Wreaths / 0.00
0.00 / 0.00 / Welfare Officers Expenses / 0.00 / 0.00
Less:
0.00 / Deposit Account Interest / 0.00
0.00 / 0.00 / Donations Received / 0.00 / 0.00
£0.00 / Balance as at 31 Dec 14 / 4388.10
Note: Monies will be transferred to Welfare account:
1. As and when required and voted by the committee.
2. When any monies donated are specified for welfare.
FORM 1056
THE ROYAL AIR FORCES ASSOCIATION
SOUTH EAST & EASTERN AREA
Please complete at your Branch Annual General Meeting and forward promptly to your respective Area Office.
BRANCH TCW & 90SU BRANCH / NUMBER 1362PRESIDENT YEAR OF APPOINTMENT IN CURRENT POSITION: 2015
NAME: Air Cdr Chris Moore / MEMBERSHIP NO.: 260642
ADDRESS: AO A6 38 Gp HQ Air Cmd RAF High Wycombe Bucks HP14 4UE
TEL: / E-mail:
CHAIRMAN YEAR OF APPOINTMENT IN CURRENT POSITION: 2015
NAME: Wg Cdr Jason Young / MEMBERSHIP NO.: 269268
ADDRESS: 5 Mansion Hill Halton Aylesbury HP22 5NL
TEL: 01677457980 / E-mail:
VICE PRESIDENT YEAR OF APPOINTMENT IN CURRENT POSITION: 2015
NAME: Gp Capt David Rowland / MEMBERSHIP NO.: 304285
ADDRESS: 28 Blake Hill Way Abbeymead Gloucester GL4 4QR
TEL: 0145 261311 / E-mail:
VICE CHAIRMAN YEAR OF APPOINTMENT IN CURRENT POSITION: 2010
NAME: Phil Caswell / MEMBERSHIP NO.: 32800
ADDRESS: 50 Richens Drive Carterton Oxon OX18 3XU
TEL: 07743488820 / E-mail:
SECRETARY YEAR OF APPOINTMENT IN CURRENT POSITION: 2010
NAME: Phil Caswell / MEMBERSHIP NO.: 32800
ADDRESS: 50 Richens Drive Carterton Oxon OX18 3XU
TEL: 07743488820 / E-mail:
TREASURER YEAR OF APPOINTMENT IN CURRENT POSITION: 2014
NAME: FS Marc Byrom / MEMBERSHIP NO.: 38534
ADDRESS: IX, OEC, FGW 90SU RAF Leeming Gatenby North Yorks DL7 9NJ
TEL: / E-mail:
WELFARE OFFICER YEAR OF APPOINTMENT IN CURRENT POSITION: 2010
NAME: Phil Caswell / MEMBERSHIP NO.: 32800
ADDRESS: 50 Richens Drive Carterton Oxon OX18 3XU
TEL: 07743488820 / E-mail:
WINGS APPEAL ORGANISER YEAR OF APPOINTMENT IN CURRENT POSITION: 2014
NAME: FS Jason Watkins / MEMBERSHIP NO.: 261043
ADDRESS: 8 Oak Close Gatenby Northallerton North Yorkshire DL7 9TN
TEL: / E-mail:
MEMBERSHIP SECRETARY YEAR OF APPOINTMENT IN CURRENT POSITION: 2010
NAME: Phil Caswell / MEMBERSHIP NO.: 32800
ADDRESS: 50 Richens Drive Carterton Oxon OX18 3XU
TEL: 07743488820 / E-mail:
PUBLIC RELATIONS OFFICER YEAR OF APPOINTMENT IN CURRENT POSITION: 2010
NAME: Phil Caswell / MEMBERSHIP NO.: 32800
ADDRESS: 50 Richens Drive Carterton Oxon OX18 3XU
TEL: 07743488820 / E-mail:
STANDARD BEARER YEAR OF APPOINTMENT IN CURRENT POSITION: 2010
NAME: Andy Halliwell / MEMBERSHIP NO.: 35291
ADDRESS: 30 Andover Rd Benson Wallingford Oxon OX10 6DB
TEL: / E-mail:
Note: Sgt Davies (Membership No 260431) will also undertake the Duties of Standard Bearer
AREA CONFERENCE DELEGATENAME: Phil Caswell / MEMBERSHIP NO.: 32800
ADDRESS: 50 Richens Drive Carterton Oxon OX18 3XU
TEL: 07743488820 / E-mail:
ANNUAL CONFERENCE DELEGATE
NAME: Phil Caswell / MEMBERSHIP NO.: 32800
ADDRESS: 50 Richens Drive Carterton Oxon OX18 3XU
TEL: 07743488820 / E-mail:
BRANCH MEETING PLACE: N/A – Vertical Branch
DAY OF COMMITTEE MEETING & TIME N/A
DAY OF SOCIAL MEETINGS & TIME N/A
COMMITTEE MEMBERS (initial & name)
Air Cdr B Gray Life Vice President
Air Cdr J Philliban Life Vice President
Gp Capt ‘JW’ Wariner Life Vice President
WO A Walters RAFALO
Sgt A Yeates Unit Representative
Sgt A Green Deputy Treasurer
WO D Davies Deputy Secretary
Sgt H Davies Deputy Wings Appeal Officer
Sgt H Davies Standard Bearer
Sgt M Welsh Deputy RAFALO
AUDITOR Flt Lt A Reid
BANK DETAILS
SORT CODE 30 /84 / 69 GENERAL BANK ACCOUNT NUMBER
NAME Lloyds TSB
ADDRESS 164 High Street Northallerton
POSTCODE DL7 8LY
SORT CODE 30 /84 / 69 WELFARE ACCOUNT NUMBER
NAME Lloyds TSB
ADDRESS 164 High Street Northallerton
POSTCODE DL7 8LY
I certify that the above named Officers and Members stated on this Form are paid up Ordinary or Associate Members of this Branch and have been duly elected.
SIGNED: Phil CaswellDATE: 12 Mar 15
Branch Secretary
PLEASE RETURN THIS FORM IMMEDIATELY FOLLOWING YOUR ANNUAL GENERAL MEETING, NO LATER THAN 31ST MARCH 2015PROPOSALS FOR CONSIDERATION AT THE TCW & 90SU AGM (12 MAR 15)
1. Commissioning of a stone to be placed on the TCW & 90SU Memorial
The Unit Memorial, to remember all those who have served on TCW and 90SU who die whilst still serving in the Royal Air Force was commissioned and dedicated in 2010 and is located at the National Memorial Arboretum (NMA) in Staffordshire. Following submission in 2010 of the business case for the Unit Memorial and the staffing of the design to the Trustees of the NMA it was agreed that the Memorial would only reflect the name of those that dies whilst still serving. This decision was made based on projected costings and available space in the area of the Memorial.
During the last three years there have been cases when ex members of the Unit have passed away after they have left the service and requests have been received to have their names placed on the Unit Memorial. This has not been possible and while an option does exist for families to purchase a stone to be placed on the Royal Air Forces Association Memorial this is not an option that all families are interested in.
It is proposed that a stone be commissioned to remember all those that have, and in the future, pass away after they have left the Royal Air Force. Details of the commission and associated costs are outlined below:
To supply one natural York stone tablet of which the size is to be 48” wide x 4” deep x 2” thick. The inscription is to be cut only and to read as follows:
IN MEMORY OF ALL EX-SERVING MEMBERS OF THE RAF WHO HAVE SERVED ON TCW AND/OR 90SU
“PER ARDUA AD ASTRA”
Costs are as follows:
To supply only one tablet:£325.00
Inscription (£1.50 x 83):£124.50
VAT:£ 89.90
Placement of stone (inc.VAT)£150.00
Total:£689.40
Proposed:Mr Phil CaswellSeconded:WO Andre Walters
The Branch receives an Annual Rebate of al membership fees applicable to Full and Associate Members as of 31 December. The rebate for 2014 totalled: £759.40.
A copy of the design reflecting the positioning of the stone in relation to those already in place (including the stone for Sgt Wildman that will be dedicated in 2015) is available on request from the Branch Secretary.
2. Professional cleaning of the TCW & 90SU Memorial
It is proposed that the Stonemason who was responsible for producing the Memorial and all additional stones be contracted to professionally clean and replace Cotswold Stone Chippings as required. Details of the task and associated costs are outlined below:
To clean the existing War Memorial and bricks, replacing the gravel:
Costs are as follows:
Total for above work:£150.00
VAT:£ 30.00
Total:£180.00
Proposed:Mr Phil CaswellSeconded:WO Andre Walters
Note that the Branch retains a balance of £300.00, as minuted at the Branch AGM 2012, to cover the annual cost of any maintenance to the Unit Memorial. Therefore this proposal did not require to be voted on.
3. Purchase of RAF Association Branded Banners for use in supporting Branch and Unit Events
In order to enhance fundraising and recruitment opportunities it is proposed that the TCW & 90SU Branch purchase banners and signage promoting the Association and the support it provides to those serving and ex-serving members of the RAF Family. The designs that have been chosen are based upon those already in use across the Association with the addition of the TCW & 90SU Branch Information. Costings for the purchase and carriage of items are outlined below:
Pull Banners Executive (visible area 200cm 85cm) £105.00 x 3£415.00
Banner 6ft 3ft x 1 £45 £ 45.00
Banner 10ft 3ft x 1 £75 £ 75.00
Car Magnet £60.00 per pair x 2£120.00
Postage £10.00£ 10.00
Sub Total£665.00
Total (with Discount)£625.00
Proposed:Mr Phil CaswellSeconded:WO Andre Walters
For reference the designs of individual banners and signage are attached.
Once purchased the banners and signage are the property of the Branch though no changes can be made to the Associations branding and design without the authority of the Marketing Dept. at the Associations Central HQ. The aim is to have two pack ups available for use in support of events and these will be managed by the Wings Appeal Officer
Note: Due to the expected usage the items chosen are the most robust available
BANNER DESIGN
MAGNETIC SIGN DESIGN
PULL UP BANNER DESIGN
TCW & 90SU BRANCH OF THE RAFA – COMMITTEE POSTS
Post Title / Current Incumbent2014/2015 / New Incumbent
2015/2016
President / Air Cdr Chris Moore / Air Cdr Chris Moore
Vice President / Gp Capt David Rowland / Gp Capt David Rowland
Chairman / Wg Cdr Jason Young / Wg Cdr Jason Young
Deputy Chairman / Mr Phil Caswell / Mr Phil Caswell
Secretary / Mr Phil Caswell / Mr Phil Caswell
Deputy Secretary / WO Dai Davies / WO Dai Davies
Treasurer / FS Marc Byrom / FS Marc Byrom
Deputy Treasurer / Sgt Andy Green
Welfare Officer / Mr Phil Caswell / Mr Phil Caswell
Deputy Welfare Officer / Not Required
Wings Appeal Officer / FS Jason Watkins / FS Jason Watkins
Deputy Wings Appeal Officer / Sgt Stan Davies / Sgt Stan Davies
PRO / Mr Phil Caswell / Mr Phil Caswell
Deputy PRO / FS Marc Byrom / FS Marc Byrom
Standard Bearer (South) / Sgt Andy Halliwell / Sgt Andy Halliwell
Standard Bearer (North) / Sgt Stan Davies / Sgt Stan Davies
Area Conference Rep / Mr Phil Caswell / Mr Phil Caswell
National Conference Rep / Mr Phil Caswell / Mr Phil Caswell
RAFALO / WO Andre Walters / WO Andre Walters
Deputy RAFALO / Sgt Mick Welsh
Unit Representative / Sgt Andy Yeates
Exec Posts not for election: Vice President
Chairman
Secretary
Treasurer
Branch Trustees:Mr Phil Caswell
Mr Marty Leathem
WO Nathan Yarborough
Phil Caswell
P C CASWELL
[1] The Branch Website was launched to the Membership 01 May 16 following a period of review by Branch Exec Officers.
[2]WO D Trenholme will take up post as RAFALO wef Jul 16. Sgt Mercer RAFLO in the interim period Feb - Jul 16
[3] Revised form forwarded to CHQ 01 May 16