BID PACKAGE

INCLUDING SPECIFICATIONS FOR THE

______PROJECT

FOR

(Owner Name and Address)

Prepared by the:

(Owner or Architect/Project Manager and Contact Info)

BID SET

Date of Issue: ______

THIS IS A FEDERALLY FUNDED PROJECT

FEDERAL LABOR COMPLIANCE APPLIES AND STATE LABOR COMPLIANCE MAY APPLY

1

TABLE OF CONTENTS

  1. Notice of Invitation to Bid…………………………………………………………………………
  2. Instructions to Bidders……………………………………………………………………………..
  3. Contractor’s Bid and Proposal Checklist…………………………………………………………..
  4. Proposed Bid……………………………………………………………………………………….
  5. Affidavit to Accompany Bid Proposal……………………………………………………………..
  6. Non Collusion Affidavit……………………………………………………………………………
  7. Bid Bond……………………………………………………………………………………………
  8. Bidder’s Qualifications…………………………………………………………………………….
  9. Bidder’s Information………………………………………………………………………………..
  10. Business Tax Registration Certificates……………………………………………………………..
  11. Title 49, Code of Federal Regulation, Part 29 – Debarment and Suspension Certification………..
  12. List of Current and Completed Projects and References…………………………………………...
  13. Work Write-Up……………………………………………………………………………………..
  14. Schedule of Work and Prices……………………………………………………………………….
  15. Schedule of Values…………………………………………………………………………………
  16. List of Subcontractors………………………………………………………………………………
  17. List of Trades and Wages…………………………………………………………………………..
  18. Certification of Non-Segregated Facilities (Federally Assisted Projects)………………………….
  19. Certification with Regard to the Performance of Previous Contracts or Subcontracts

Subject to the Equal Opportunity Clause and the Filing of Required Reports……………………..

  1. Designation of Equal Employment Opportunity Officer…………………………………………..
  2. Los Angeles City Affirmative Action Requirements for Construction Contracts……………….…
  3. Ethnic Composition of Total Work Force………………………………………………………….
  4. Notice to Prospective Contractors or Subcontractors Pertaining to Nondiscrimination in Employment………………………………………………………………………………………...
  5. Certification for Contracts of More than $5000: Affirmative Action Practices…………………..
  6. Certification for Contracts of More that $500 but not in Excess of $5,000:

Equal Employment Practices………………………………………………………………………

  1. Minority/Women Business Enterprise and Other Business Outreach Program……………………
  2. Affidavit Re Compliance with MBE/WBE and Other Business Outreach Program Requirements.
  3. Federal Labor Standards Provisions………………………………………………………………..
  4. Contractor’s Acknowledgment of Receipt of HUD 4010 (Federal Labor Standards

Provisions Decisions……………………………………………………………………………….

  1. Certification by Contractor/Subcontractor Compliance with Federal Wage Decisions……………
  2. Insurance Requirements for Bidders on Construction Projects for City’s Grant-funded Agencies..
  3. Insurance Requirements……………………………………………………………………………
  4. Certification by Contractor: Compliance with Clean Air and Water Acts…………………………
  5. Contract Provisions Required by Federal Law or Owner Contract with the U.S.

Department of Housing and Urban Development………………………………………………….

  1. HUD Section 3 Requirements for All Construction Contracts and Subcontracts with Values

Exceeding $100,000………………………………………………………………………………..

  1. Section 3 Clause……………………………………………………………………………………
  2. Section 3 Certification……………………………………………………………………………..
  3. Section 3 Certification for Contracts………………………………………………………………
  4. HUD Section 3 Economic Opportunity Plan………………………………………………………

ATTACHMENTS

  1. General Provisions………………………………………………………………………………..
  2. Section 3 of the Housing and Urban Development Act of 1968, as Amended THE FACTS……
  3. Community Improvement and Planning Area (CIPA) Maps…………………………………….
  4. Standard Federal Equal Employment Opportunity Construction Contract Specification

(Executive Order 11246)…………………………………………………………………………

  1. Apprentice & Trainees…………………………………………………………………………...
  2. Apprentice Utilization on Public Works…………………………………………………………
  3. Excerpts from the California Labor Code Relating to Apprentices on Public Works…………..
  4. Contractor’s Guide to Davis-Bacon Prevailing Wage Requirements

For Federally-Assisted Construction Projects

  1. Project Wage Rate Sheet
  2. Notice to All Employees Working on Federal or Federally Financed Construction Projects
  3. Noticia a Todos Empleados Trabajo en Projectos de Construccion Federales o Financiados Federalmente

BOND FORMS AND DUAL OBLIGEE RIDER

  1. AIA Performance Bond form (LA City bond samples at
  2. AIA Payment Bond form (LA City bond samples at
  3. Dual Obligee Rider (must be submitted with Performance Bond, Payment Bond, and Insurance Documents; see and

FEDERAL GENERAL WAGE DECISION AND STATE WAGE DETERMINATION

  1. Federal General Wage Decision: CA______, (Date)
  2. State General Prevailing Wage Determination: LOS-______

SPECIFICATIONS, AS APPLICABLE

Division 1 – General Requirements

Summary of the work

Definitions

Applications for payment

Change order procedure

Cutting and patching

Requests for information

Project Meetings

Progress schedules

Shop Drawings, Product Data and Samples

Schedule of Values

Construction Facilities and Temporary Controls

Storage and Protection

Product Options and Substitutions

Contract Closeout

Cleaning

Project Record Documents

Operation and Maintenance Date

Division 2 – Demolition and Site Work

Division 3 - Concrete

Division 4 – Masonry

Division 5 – Metals

Division 6 – Wood and Plastics

Division 7 – Thermal and Moisture Protection

Division 8 – Doors and Windows

Division 9 – Finishes

Division 10 – Specialties

Division 11 – Equipment

Division 12 – Furnishings

Division 13 – Special Construction

Division 14 - Conveying Systems

Division 15 – Mechanical

Division 16 – Electrical

1

NOTICE OF INVITATION TO BID

The (Owner) with federal or government funding assistance from the City of Los Angeles is seeking qualified licensed contractors to bid on a project involving the design and construction of (project description) approximately ______square feet located at ______, Los Angeles, California ______.

Scope of work for this project includes, but is not limited to the following:

Sealed bids will be received by (Owner) located at ______. Bids will be received up to ______on ______.

Bid packages will be distributed at the (Mandatory?) Pre-Bid Conference/Job Walkthrough that is scheduled for ______at ______.

The purpose of the pre-bid conference is to inform prospective bidders of contract requirements and the opportunity to examine the site and physical conditions of the proposed work.

The Owner, with the concurrence of the City, reserves the right to reject any or all such bids and to waive any informality in the bid.

The bid of any party who has been delinquent or unfaithful in the performance of any former contract with the City many be rejected.

Bids are subject to acceptance within 30 days unless otherwise stipulated by the bid.

This project is supported by Federal funds administered by the City of Los Angeles. Compliance with and/or responses to the following required items are mandatory:

1.Affirmative Action

2.Minority and Women Owned Business participation

3.Payment of federal (Davis-Bacon) prevailing wages

4.Providing 100% performance and 100% payment bonds

5.Payment of a 10% bid bond

6.Other:

The successful bidder will be required to submit the following:

1.List of certifiable subcontractors.

2.Insurance policies showing coverages for Contractors (and if required, subcontractors) Workmen's Compensation and General Comprehensive Liability, Professional Liability and Property Damage.

This project is partially or wholly financed with City and/or State and/or Federal funds.

Accordingly, the Contractor must abide by all Federal, State and local regulations regarding equal employment, and all applicable Federal and State Labor Standards Provisions.

For further information contact (Owner) staff, ______, at (___) ______and email at ______.

INSTRUCTIONS TO BIDDERS

DEFINITIONS

All definitions in the latest General Conditions of the Contract for Construction, AIA Document A-201, apply to the information for Bidders.

Owner is:______

Owner Contact:______Tel. ______, email______

Contractor will be the successful bidder with whom a contract is signed by the Owner.

RESPONSIBILITY

By making a bid, bidders represent that they have read and understand the bidding documents. It is also each bidder's responsibility to visit the site and become familiar with any local conditions which may affect the work.

1.GENERAL INFORMATION

The (Owner) will receive at its office located at ______, at or before the hour of (PST), ____(date)______, sealed proposals for the ______Project.

Bids and required forms provided in the bid package for the purpose must be submitted in a sealed envelope addressed to __(Owner + address)______, Attn:______and marked ______Project.

The Bid must further conform to the requirements of these instructions. The said bid work must be done in strict conformity with specifications and/or plans therefore.

2.BOND OR CHECK ACCOMPANYING BID

Each bidder must submit with his proposal either a check certified by a responsible bank in the City of Los Angeles and payable to the order of the (Owner) or a bid bond in the amount as specified elsewhere in these instructions.

3.BONDS FOR FAITHFUL PERFORMANCE AND FOR PAYMENT OF LABOR, MATERIAL AND SUPPLIES

The amount of the bond to be given to secure the faithful performance of the contract for said work shall be 100 percent of the contract price thereof, computed as hereinafter provided. The amount of the bond to be given to secure payment for labor, material, equipment and supplies furnished for the life term of the work to be done under the contract and for any work or labor of any kind done in connection therewith shall be equal to 100 percent of the contract price for the work. The contract price shall be computed from the amounts proposed in your bid.

4.FORM OF BONDS

The form of bonds required for the faithful performance of contract and to secure payment for material, labor and supplies will be such that Owner may proceed against the Contractor and his sureties on the bonds immediately upon any default in the performance of the contract, or in payments for labor, material and supplies, without waiting for the completion of the work and the accumulation of damages. The City’s Dual Obligee Rider must be included therewith (see for forms and for instructions).

5.AFFIDAVIT OF BIDDER

Each proposal must have thereon or attached thereto the affidavit of the bidder that such proposal is genuine, and not sham or collusive, or made in the interest or in behalf of any person not therein named, and that the bidder has not directly or indirectly, induced or solicited any other bidder to put in a sham bid, or any other person, firm or corporation to refrain from bidding, and that the bidder has not in any manner sought by collusion to secure an advantage over any other bidder. Any bid not accompanied by, or which is made without such affidavit, or in violation thereof, will not be considered. If the bidder is a corporation, said affidavit shall be signed by a duly authorized officer of the corporation.

6.RIGHT TO REJECT BIDS

(Owner) reserves the right to reject any and all bids and to waive any informality in the bid. Bidder hereby agrees to honor said bid for a period of 90 days after the bid opening. If no contract award is made within 90 days of the bid opening, all bids are deemed rejected.

7.CONTRACTS

The bidder to whom the award is made will be required to execute a written contract with

(Owner) and to furnish good and approved bonds as specified, within ten (10) days after notice of said contract is delivered. The following documents are essential parts of the complete contract: Notice of Invitation to Bid, Instructions to Bidders, Proposal, General Provisions, Specifications and, if any, the Plans for the Work, Bidder’s Submitted Proposal, and Agency’s/Owner’s contract with the City.

All of the aforementioned documents are on file in the office of (Owner) and may be obtained at no charge to the bidder.

8.EXAMINATION OF GROUND

Bidders must examine and judge for themselves the location, physical condition and surroundings of the proposed work, the nature of the excavation to be made, if any, and the work to be done.

The plans for the work will show conditions as they are supposed or believed to exist, but it is not intended to be or inferred that the conditions as shown thereon constitute a representation or warranty, express or implied, that such conditions are actually existent, nor shall the City of Los Angeles or (Owner) be liable for any loss sustained by the Contractor as a result of any variance between conditions as shown on the plans and the actual conditions revealed during the progress of the work, or otherwise.

9.BID

The bids must be made on the form provided for that purpose. The bidder must state in figures the unit price and specific sums of both, as the case may be, for which he proposes to supply all the materials and perform the work required by the plans and specifications.

Blank spaces in the proposal must be properly filled in, and the phraseology thereof must not be changed. Additions must not be made to the items mentioned therein. Any unauthorized conditions, limitations or provisions attached to the proposal may cause its rejection. Alterations by erasure or interlineation must be explained or noted in the proposal over the signature of the bidder.

No communicated modification of a bid will be considered. No bids received after the time fixed for receiving them will be considered. If the bid is made by an individual, it must be signed with the full name of the bidder and address must be given; if it is made by a partnership, it must be signed by one of the general partners, and the name and full address of each partner must be given; and if it is made by a corporation, it must be signed by a properly authorized officer in the corporate name and the corporate seal must be attached to such signature. If the corporation does not have a seal, all signatures must be acknowledged by a notary public and a current copy of the Articles of Incorporation including all amendments must be attached.

Bidders are invited to be present at the opening of proposals. The Bidder shall affix to his proposal the number of his license procured under the provision of Article 5, Chapter 9, Division II of the Business and Professional Code of the State of California.

10.PROJECT COMPLETION

Project must be completed within ______calendar days of notice to proceed.

11.FACILITY OCCUPATION

Contractor should be aware that the premises will be continually occupied by the Owner. Therefore, communication and coordination between the Contractor and Owner is imperative. Accordingly, there will be some degree of coordination required between Owner and Contractor in other areas, including, but not limited to: site security and construction barricades, safety assurance, control of dust and noise, interruption of power and utilities.

12.INSURANCE

The following insurance coverages will be required of the approved Contractor (and sub-contractors, if required) as evidenced by ACORD certificates: General Comprehensive Liability, including Bodily Injury and Property Damage, combined Single Limit, subject to higher limits as determined by the (Owner). Coverages shall include Premises and Operations, Contractual Liability, Independent Contractors and Products/Completed Operations in the combined amount of $1,000,000. Workers’ Compensation, providing coverage as required by the California Workmen's Compensation Law; Professional Liability if design is part of the scope; and Builders’ Risk Property Damage at a rate of $1,000,000. See for City insurance information.

  1. PERMITS

The successful bidder must obtain required permits from the City of Los Angeles or local Department of Building and Safety prior to the start of any work. Proof of the permit must be given to the Owner prior to the start of any work. Additional information can be obtained at:

(213) 482-0000 (Outside L.A. County)

(888) 524-2845 (Inside L.A. County)

or

CONTRACTOR’S BID AND PROPOSAL CHECKLIST

1.Proposed Bid

2.Affidavit to Accompany Bid and Proposal

3.Non Collusion Affidavit (Signatures must be acknowledged by notary public)

4.Bid Bond

5.Bidder’s Qualifications

6.Bidder’s Information

7.Business Tax Registration Certificates

8.Title 49, Code of Federal Regulation, Part 29 - Debarment and Suspension

Certification

9.List of Current and Completed Projects and References

10.Work Write-up

11.Schedule of Work and Prices

12.Schedule of Values

13.List of Subcontractors

14.List of Trades and Wages

15.Certification of Non-Segregated Facilities (Federally Assisted Projects)

16.Certification with Regard to the Performance of Previous Contracts or

Subcontracts Subject to the Equal Opportunity Clause and the Filing

of Required Reports

17.Designation of Equal Employment Opportunity Officer

18.Los Angeles City Affirmative Action Requirements for Construction Contracts

19.Ethnic Composition of Total Work Force

20.Certification for Contracts of More than $5,000: Affirmative Action Practices

21.Certification for Contracts of More than $500 but not in Excess of $5,000:

Equal Employment Practices

22.Affidavit Re Compliance with MBE/WBE and Other 

Business Outreach Program Requirements

23.Contractor’s Acknowledgment of Receipt of HUD 4010 

(Federal Labor Standards Provisions)

24.Certification by Contractor/Subcontractor Compliance

with Federal Wage Decisions

25.Certification by Contractor: Compliance with Clean Air and Water Acts

26.Section 3 Clause

27.Section 3 Certification for Contracts

28.HUD Section 3 Economic Opportunity Plan

29.Apprentice Utilization on Public Works

NOTE:ALL APPLICABLE ITEMS ABOVE MUST BE FILLED OUT COMPLETELY, SIGNED BY AN AUTHORIZED PERSON PURSUANT TO THE “INSTRUCTIONS FOR EXECUTION OF CONTRACT, BOND OR AFFIDAVIT DOCUMENTS” AS APPLICABLE, AND SUBMITTED WITH THE SEALED BID. FAILURE TO COMPLETE AND SUBMIT THE ABOVE REQUIRED FORMS MAY RESULT IN DISQUALIFICATION OF BID. NO EXCEPTIONS!

PROPOSED BID

To: (Owner) Date ______

Contractor: ______

The undersigned, having read the instructions and requirements and having personally visited and inspected the site of work, hereby propose to furnish materials and all workmanship required to complete the ______in accordance with the plans and specifications, if any, within ______( ) working days for the Base Bid Price of $______.

Schedule of Alternates and Prices

Item No. Prices in Dollars

BASE BID PRICE$______

Alternate #1______$______

Alternate #2______$______

Alternate #3______$______

Alternate #4______$______

Alternate #5______$______

TOTAL AMOUNT OF BID$______$______

Alternates must be either additive or deductive.

NOTE:Contractor is advised that the owner reserves the right to waive any or all irregularities and to reject any or all bids without explanation.

Bid Proposal includes Addenda Number(s) ______

Dated ______

THIS FORM MUST BE SUBMITTED WITH THE SEALED BID

AFFIDAVIT TO ACCOMPANY BID PROPOSAL

______

Date

I (We), , agree to begin work and to complete it on or before the dates set forth in the specifications.

I (We), , agree furthermore, that in case of default in executing the required contract, with necessary bonds, within the time fixed by the Instructions to Bidders, the proceeds of the check or bond accompanying this bid shall become the property of .

Owner

Sign here if Individual: ______

(Name)

______

(Signature)

______

(Address)

______

Sign here if Co-Partnership: ______

(Name of Firm)

______

(Address)

______

______

(Signature of Co-Partner)

______

(Signature of Co-Partner)

Sign here if Corporation: ______

(Name of Corporation)

______

(Address)

______

(Signature of Corporate Officer)

______

(Title)

Contractor's State License # ______

Classification ______