Pursuant to motion of adjournment the Polk County Board of Commissioners met in regular session at 10:00 o’clock a.m., March 15, 2011 in the Commissioners Room, Government Center, Crookston, MN. Members present: Commissioner William Montague, Commissioner Craig Buness, Commissioner Warren Strandell, Commissioner Don Diedrich and John P. Schmalenberg, County Administrator, Clerk of the Board. Members absent: Commissioner Warren Affeldt. Others present: Gerald J. Amiot, County Auditor-Treasurer, and Judith H. Luettjohann, Deputy Clerk of the Board.
In the absence of the Chairman, Vice-Chairman Montague assumed the Chair.
A motion was made by Commissioner Strandell, seconded by Commissioner Buness and adopted by unanimous vote of the Board to approve the agenda and consent agenda for March 15, 2011:
1. Approve Commissioner Warrants: General Revenue Fund, $91,488.70; Public Works Fund, $166,845.27; Public Safety Fund, $29,283.66; Public Health Fund, $68,916.84; Environmental Services Fund, $15,224.85; Resource Recovery Fund, $73,320.41; Landfill Fund, $4,174.55; Agency Fund, 853.94; Per Diems, $2,100.00; Meals, 89.85.
2. Approve the March 1, 2011 board minutes.
3. Approve payment to Cole Papers, Inc., Fargo, ND in the amounts of: $46.66, $147.71, and $45.40.
4. Approve for purchase the quotation from ESRI, Inc., Redlands, CA for software support for the Highway Department in the amount of $10,947.33.
5. Approve for purchase the quotation from DLT Solutions, Herndon, VA for AutoCAD software maintenance for the Highway Department in the amount of $7,562.32.
6. Approve payment to Fertile Oil in the amount of $24,345.63 for the Highway Department.
7. Approve payment to GoodPointe Technology, Inc., Fort Wayne, IN for ICON Standard Support Agreements & ICON Consulting Agreement in the amount of $4,730.00 for the Highway Department.
8. Approve the Satisfaction of Mortgage for Katherine Giannonatti (Flood Loan).
9. Approve payment to MN Department of Public Safety, St. Paul, MN in the amount of $95.00 for signs and tags for the Sheriff’s Office.
10. Approve payment to MCHRNA, St. Paul, MN in the amount of $80.00 for registration fees for MCHRNA Spring Conference for Human Resources.
11. Approve payment to Ryan Melsa, IT Department for mileage in the amount of $164.22.
12. Approve payment to MSCIC Conference in the amount of $120.00 for training for the Sheriff’s Office.
13. Approve payment to the MN Pollution Control Agency, St. Paul, MN in the amount of $3,566.74 for the Annual Air Emissions Fee for Solid Waste Resource.
Richard Sanders, County Highway/Ditch Engineer, came before the Board to discuss matters pertaining to his department. A motion was made by Commissioner Buness, seconded by Commissioner Strandell and adopted by unanimous vote of the Board to approve the Gravel Hauling CP 111-00-00 with Thygeson Construction Inc., in the amount of $200,730.00 (low bid). A motion was made by Commissioner Strandell, seconded by Commissioner Buness and adopted by unanimous vote of the Board to approve the Contract for Gravel Stockpile on C.P. 111-00-01 with William D. Scepaniak Inc., in the amount of $77,800.00 (low bid). A motion was made by Commissioner Buness, seconded by Commissioner Diedrich and adopted by unanimous vote of the Board to approve the quote of Frontier Precision for the New Total Station for Survey in the amount of $22,265.50 (low quote). A motion was made by Commissioner Buness, seconded by Commissioner Strandell and adopted by unanimous vote of the Board to accept the petition on CD # 49, Section 25-36 Sletten Township and appoint Richard Sanders as Ditch Engineer and authorize the work to be done.
The following resolution (2011-3-12) was offered by Commissioner Buness:
BE IT RESOLVED, That pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of Transportation be appointed as Agent of the Polk County to accept as its agent, federal aid funds which may be made available for eligible transportation related projects.
BE IT FURTHER RESOLVED, That the Vice-Chairman and the County Administrator are hereby authorized and directed for and on behalf of the County to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in “Minnesota Department of Transportation Agency Agreement No. 98570”, a copy of which said agreement was before the Polk County Board and which is made a part hereof by reference.
Commissioner Strandell seconded the foregoing resolution and it was declared adopted upon the following vote. YEAS: Buness, Montague, Strandell, Diedrich. NAYS: None.
Amanda Grzadzielewski, Executive Director of the NW PIC came before the Board. A motion was made by Commissioner Strandell, seconded by Commissioner Buness and adopted by unanimous vote of the Board to recommend the reappointment of Tom Anderson and Carolyn Toupin to the Northwest Private Industry Council, Public Sector.
Barb Erdman, County Sheriff, came before the Board to discuss matters pertaining to her department. A motion was made by Commissioner Diedrich, seconded by Commissioner Buness and adopted by unanimous vote of the Board to approve to the Polk County Sheriff’s Office Fee Schedule under #20. Renewal Handgun Permits: 20a. Renewal Handgun Permit late fee: $10.00 (results in total charge of $85.00). A motion was made by Commissioner Diedrich, seconded by Commissioner Strandell and adopted by unanimous vote of the Board to approve to the Polk County Sheriff’s Office Fee Schedule #32 Registration fee for Dangerous Dog per MN State Statute 347.51 Subd. 2(3): $500.00.
Gerald Amiot, County Auditor-Treasurer came before the Board to discuss matters pertaining to his department. A motion was made by Commissioner Diedrich, seconded by Commissioner Strandell and adopted by unanimous vote of the Board to approve the Board of Water and Soil Resources 2009 Drainage Records Modernization Grant Amendment renewal amendment to June 30, 2011. A motion was made by Commissioner Strandell, seconded by Commissioner Diedrich and adopted by unanimous vote of the Board to approve the Ratification Statement for the Finance and General Government Contract for Paymate, Treasurer’s Financial, and Cash Register through 12/31/2013, and the Software Maintenance Agreement through 12/31/2015 between Manatron and the MN Counties Computer Cooperative.
John Schmalenberg, County Administrator, came before the Board to discuss matters pertaining to his department.
A motion was made by Commissioner Strandell, seconded by Commissioner Buness and adopted by unanimous vote of the Board to approve the March 2011 Commissioner Warrants for payment:
COMMISSIONER WARRANTS
DATED 03/18/11
APPROVED 3/15/2011
VENDOR NAME AMOUNT
ADVANCED BUSINESS METHODS 686.24
AIRGAS NORTH CENTRAL 2,191.48
AL'S ELECTRIC INC 8,492.65
ALTRU CLINIC 860.00
AMERICAN SOLUTIONS FOR BUSINES 1,245.10
AMERICINN OF BEMIDJI 314.22
AMERIPRIDE 1,039.57
AMERIPRIDE LINEN 667.90
ANGUS COOP ELEVATOR ASSN 2,330.12
ASSOC OF MN COUNTIES 1,050.00
AUTO VALUE - CROOKSTON 907.34
BEMIDJI STEEL COMPANY INC 580.65
BEMIDJI WELDERS SUPPLY 371.37
JUNE BERGH 303.96
BLUE MAXX RECYCLING 780.00
BNSF RAILWAY COMPANY 100,312.69
BORDER STATES ELECTRIC SUPPLY 1,816.29
BRANDNER PRINTING 383.42
BRIGGS CORPORATION 956.65
BUENA VISTA SKI AREA 1,593.00
CRAIG BUNESS 315.18
BURGGRAFS ACE HARDWARE 483.01
BYDAL SIGNS 1,414.93
CANADIAN PACIFIC RAILWAY 2,987.31
CARDINAL HEALTH 1,097.42
CARQUEST AUTO PARTS STORES 375.10
CHURCH & DWIGHT CO INC 7,733.35
CITY OF CLIMAX 850.00
CITY OF THIEF RIVER FALLS 400.00
COLE PAPERS INC 1,060.99
COMMISSIONER OF TRANSPORTATION 436.82
COUNTRY INN & SUITES 392.04
CROOKSTON DAILY TIMES 317.27
CROOKSTON MOTORS 309.83
CROOKSTON PAINT & GLASS 399.91
CUSTOM AIRE 2,385.67
D & M DISTRIBUTING 551.21
DALES MACHINE SHOP INC 328.81
DAN'S AUTO BODY 2,348.12
DON DIEDRICH 766.30
MICHAEL DOUBET 700.00
EASTSIDE TRAVEL PLAZA 2,975.84
EATON CORPORATION 3,490.00
ECOLAB PEST ELIMINATION SERV 329.43
EIDE BAILLY 1,617.60
ERSKINE CITY 1,742.50
ERSKINE ECHO 419.80
EVALUATION GROUP LLC 3,611.00
EVENAIRE SYSTEMS INC 10,929.50
FALLS ELECTRIC INC 3,495.45
FERGUSON ENTERPRISE INC 3093 3,139.26
FISCHER LAW OFFICE PLLC 4,165.80
FRONTIER PRECISION INC 1,158.21
GARDEN VALLEY TELEPHONE CO 1,422.00
GARY GESELL 660.00
KATHY GIRDLER 347.37
GRAFIX SHOPPE 806.19
GROVE MECHANICAL INC 6,171.02
GULLY CITY 1,446.50
GULLY TRI-COOP ASSOC 310.73
HALLER OVERHEAD DOOR LLC 4,765.43
HANSON OIL CO 2,832.08
MELISSA HAYES 344.03
HEWLETT PACKARD COMPANY 517.35
HIGH PLAINS SAFE 3,050.00
HILTON MINNEAPOLIS 979.78
HOGLO TRANSPORT 1,598.52
HOMETOWN MANAGEMENT INC 3,952.00
HYDRITE CHEMICAL CO 4,555.08
INSIGHT TECHNOLOGIES 1,760.19
JIM'S QUALITY FLOOR SERVICE 347.34
JOBS HQ 582.56
D'ANNE JOHNSON 354.45
JSB ENGINEERED SOLUTIONS 14,230.75
JT'S STATION 1,094.76
KRIS ENGINEERING 1,939.79
KROX 501.50
LAWSON PRODUCTS INC 648.60
LENES SAND & GRAVEL INC 2,100.00
LENGBY CITY 1,320.00
LEPIER OIL COMPANY INC 3,853.92
LIBERTY LEASING 1,026.83
LITTLE FALLS MACHINE INC 838.09
LUNSETH PLUMBING & HEATING 8,039.00
LYLE SIGNS INC 2,481.92
MAYO MANUFACTURING CO 1,177.88
M.B. MCGEE PA 2,000.00
MCINTOSH CITY 900.00
MILLERS BUILDING CENTER 946.95
MINNESOTA SHERIFFS' ASSOCIATIO 1,275.00
MINNESOTA SUPREME COURT 329.00
MN OFFICE OF ENTERPRISE TECH 629.00
MORRIS ELECTRONICS INC 14,174.07
MSSA 420.00
NAPA CROOKSTON WELDING 2,744.13
NELSON EQUIPMENT OF T R F INC 2,066.13
NIELSVILLE CITY 810.00
NORMAN MAHNOMEN PUBLIC HEALTH 14,408.98
NORTH COUNTRY BUSINESS PROD 524.00
NORTHERN LUMBER 585.52
NORTHERN OVERHEAD DOOR CO 2,517.03
NORTHSIDE EXPRESS 2,911.33
OCCUPATIONAL DEVELOPMENT CTR 349.20
ODLAND FITZGERALD,REYNOLDS 1,537.50
OFFICE DEPOT 1,561.71
MELISSA PERREAULT 517.14
POLK COUNTY HIGHWAY DEPARTMENT 5,160.45
POWERPLAN OIB 1,559.55
PRAXAIR DISTRIBUTION INC 443.52
PREVENT CHILD ABUSE MN 405.00
PRO TAINER INC 632.00
PTS OF AMERICA LLC 4,097.75
QUALITY POLYGRAPH SERVICES INC 500.00
QUILL CORPORATION 380.95
QUIN CHS & WIC 28,150.98
RAMSEY COUNTY 1,400.00
STACEY RIDDLE 338.88
RINKE NOONAN 793.50
RJ ZAVORAL & SONS INC 300.00
RUST STOCK RASMUSSON 1,665.00
SALEM MOTORS INC 976.60
SANITATION PRODUCTS INC 2,972.52
SATURN SYSTEMS INC 390.00
SELECTACCOUNT 331.23
SERVICE PRO PARTS LLC 743.71
SHERWIN WILLIAMS COMPANY 362.76
SIMPLEXGRINNELL 391.33
SOURCE ONE SUPPLY 2,389.00
SPIELMAN RADIO 1,082.91
STAPLES ADVANTAGE 604.70
STAR TRIBUNE 781.20
STREICHER'S 443.89
STUARTS TOWING & REPAIR SERVIC 423.92
T-C LIGHTING SUPPLIES 1,138.69
THE EXPONENT 703.00
THE PLUM COMPANY 699.67
TITAN MACHINERY 891.84
THE TRAINING NETWORK 313.95
U S WATER SERVICES 1,289.68
UNIQUE TRUCK EQUIPMENT INC 815.00
UNIVERSITY OF NORTH DAKOTA 620.00
VEIT & COMPANY INC 1,890.00
VOYAGER FLEET SYSTEMS 6,647.75
WALLWORK TRUCK CENTER 1,907.93
WENCK ASSOCIATES INC 910.26
WEST PAYMENT CENTER 587.81
WIDSETH SMITH NOLTING & ASSOC 28,428.25
WINGER CITY 1,187.50
MARK WORSHEK 2,250.00
WRS GROUP INC 1,134.96
ZACHARIASON CONSTRUCTION 3,640.00
ZIEGLER INC 5,461.84
147 PAYMENTS LESS THAN $300 14,996.07
FINAL TOTAL...... $450,108.21
The Board to adjourned to reconvene at 5:00 o’clock p.m., March 15, 2011 at the Irishman’s Shanty to meet with American Crystal’s Board of Directors to discuss road conditions.
With no further business the Board adjourned to reconvene at 8:00 o’clock a.m., on March 22, 2011.
______
William Montague, Vice-Chairman
ATTEST:
______
John P. Schmalenberg, County Administrator
Clerk of the Board
1