______
In Attendance: Dave Jones, President Joyce Loucks, Vice President
Kelle Hansen, Member at Large John Paton, Executive Director
Tracy Sullivan, Girls Director of Athletics Tyler Callaghan, Assistant Director
George Hoyt, Boys Director of Athletics Michelle Ross, Assistant Director
Meeting put into session at 9:15 a.m. by Dave Jones
______
1.0 Adoption of the agenda
It was moved and seconded to adopt the agenda.
MOTION CARRIED
2.0 Adoption of the minutes from the Executive Meeting of May 13, 2010
It was moved and seconded to adopt minutes from the Executive Meeting of May 13, 2010.
MOTION CARRIED
3.0 Adoption of the web minutes from the Executive Meeting of May 13, 2010
It was moved and seconded to adopt web minutes from the Executive Meeting of May 13, 2010.
MOTION CARRIED
4.0 Adoption of the AGM Minutes May 14-15, 2010
It was moved and seconded to adopt the AGM minutes from May 14-15, 2010.
MOTION CARRIED
5.0 Financial
5.1 Interim Financial Reports to June 16, 2010
John provided an update on financial statements. There was a brief discussion about budget versus actual expenditures.
It was moved and seconded to accept the Interim Financial Statements to June 16, 2010.
MOTION CARRIED
ACTION ITEM: Michelle to request information on donations from the hosts to send out thank-you cards from the ASAA for supporting provincial championships.
5.2 RADF update
John provided an update on the RADF and explained that the ASAA is awaiting a letter from the RADF approving changes to the proposed allocation of funds.
6.0 Reports
6.1 Staff
Michelle (written report – highlights noted below)
- Attended rugby and track & field provincials
- Working on getting ready for the Commissioners meeting next week
- Prepared publications for next school year
ACTION ITEM: Send injured rugby athlete from Medicine Hat a card
Tyler (written report – highlights noted below)
- Hosted AIAAA strategic planning session in May
- Running 504 and 790 next week
- Lots of plans being made for the conference in 2011
John (written report – highlights noted below)
- Lots of work being done with RADF
- Met with U of A to discuss credit granting
- Attended track & field provincials
- Made initial contacts re CSSF meeting – Banff 2012
6.2 Executive
Brief comments were made by everyone. Dave explained that he would like to see more projects being attached to Executive members to provide staff members support and feedback.
ACTION ITEMS:
- Michelle to work with Tracy on improving host website functionality/integration
- Joyce to work with John on online appeal process
- Dave and Tyler to work on ASAA golf tournament
- Everyone to bring laptop for next Executive Meeting – staff will endeavour to have all required files on USB drives available at start of each meeting
- ASAA form update to be put on next meeting agenda
6.3 AIAAA
See Tyler’s notes above
7.0 Business arising
7.1 May meeting Action Item updates
Action items were reviewed and discussed.
8.0 New business
8.1 Appeals/requests:
8.1.1 Olds High – late registration
It was moved and seconded to accept Olds High appeal.
MOTION CARRIED
Rationale: rationale was provided to John for inclusion in the appeal response.
8.1.2 Jasper Place High – 4th year eligibility
It was moved and seconded to accept Jasper Place appeal.
MOTION DEFEATED
Rationale: rationale was provided to John for inclusion in the appeal response.
8.1.3 Notre Dame High (Red Deer) – 4th year eligibility
It was moved and seconded to accept Notre Dame High’s appeal.
MOTION CARRIED
Rationale: rationale was provided to John for inclusion in the appeal response.
8.2 Disciplinary:
8.2.1 Alcohol @ Track & Field provincials
The offending school met with the Executive to discuss the issue.
ACTION ITEM: Send school a letter thanking their administration for being forthcoming with the information. Indicate in the letter that they will be under the watchful eye of the ASAA and any further breaches to the Code of Conduct could lead to probation or disciplinary action by the Executive.
8.2.2 Alcohol @ Track & Field provincials – 2nd incident
The offending school met with the Executive to discuss the issue.
ACTION ITEM: Send the school a letter thanking their administration for forthcoming with the information. Indicate in the letter that they will be under the watchful eye of the ASAA and any further breaches to the Code of Conduct could lead to probation or disciplinary action by the Executive.
8.2.3 Unsportsmanlike behavior @ rugby provincials
The issue was discussed.
ACTION ITEM: Send a letter to both schools reinforcing the Code of Conduct and indicate that both schools will be under the watchful eye of the ASAA.
8.2.4 Seasons of Play issue
The issue was discussed.
ACTION ITEM: Send the school a letter reinforcing the seasons of play policy; noting that there has not been a violation of policy but that if they had a camp in late April as planned; it would have been a violation.
8.3 Vacant Hosts/Bids: 2010/11
8.3.1 Rural Wrestling 2011 –
Update provided as to possible hosts
8.3.2 Provincial Wrestling 2011 – Memorial Composite
It was moved and seconded to accept the bid from Memorial Composite to host Provincial Wrestling in 2011.
MOTION CARRIED
8.3.3 Cheerleading 2011 – Harry Ainlay/Lillian Osborne
It was moved and seconded to accept the bid from Harry Ainlay/Lillian Osborne to host Cheerleading in 2011.
MOTION CARRIED
8.3.4 Curling 2011 –
Update provided as to possible hosts
8.3.5 Team Handball 2011 –
Update provided as to possible hosts
8.3.6 Badminton 2011 – Strathmore High
It was moved and seconded to accept the bid from Strathmore High to host Badminton in 2011.
MOTION CARRIED
8.4 Team Handball amendment to policy (ball size)
Motion to change the official Team Handball ball used at Provincials to Size 1.
MOTION CARRIED
8.5 Rugby policy amendments (representation); other rugby issues
Motion to amend rugby policy to reflect Oregon draw format and delete all pool play items in policy.
MOTION CARRIED
- Other rugby issues relating to format and sportsmanship were discussed
ACTION ITEM: ASAA to create an official-specific 1 or 2 pager outlining the Code of Conduct and the expectations of “the official” for all ASAA sports.
8.6 Season of Play – interpretation of practice
The item was discussed.
ACTION ITEM: Michelle to add this discussion as an agenda item at the Commissioners meeting.
8.7 Basketball Academy interpretation
The item was discussed. From the detail provided the ASAA does not have the jurisdiction over this event if it is an open academy.
8.8 AVOA contract
AVOA contract was discussed and feedback was given.
ACTION ITEM: bring back to AVOA for further discussion.
8.9 Commissioners meeting and Commissioner term request
The Executive approved extending the term of Darryl Smith as Cross Country Commissioner for one more year to finish in 2012.
8.10 Allocation of Milk Scholarships
New process for the Milk Scholarship was discussed and further communication will follow in early July.
8.11 2010/11 issues: Exec apparel, Conference attendance
Executive apparel was disused and meeting dates were finalized for the 2010-11 school year.
8.12 Active Alberta: A Recreation, Active Living and Sport Policy
Document was discussed.
ACTION ITEM: John to work on a response to submit to Active Alberta, and to provide a copy to the Executive for their input before it is submitted.
9.0 Next Meeting: September 23, 2010, Coast Plaza Downtown Edmonton
Sponsor Dinner – September 23, 2010, Coast Plaza Downtown Edmonton
10.0 Adjournment: meeting was adjourned at 3:30pm