IMAGINATION TRAIL
RISK MANAGEMENT PLAN
Risk Register:
School:
Supervising teachers/staff:
Program/Excursion:
Year Level:
Dates:
Location(s):
Note to Teachers, Principals & School Councils:Blackwood Staff are employed to create, maintain, implement, supervise and instruct activities that groups participate in at Blackwood Special Schools Outdoor Education Centre. During the implementation of activities Blackwood Staff may request support from School Staff to help run & Co-ordinate some activities – if this occurs School Staff will be instructed on guidelines & safe implementation of each activity. While Blackwood Staff have expertise in all activities conducted at Blackwood, School Staff are fully responsible for their students at ALL TIMES & Blackwood Staff cannot be considered part of the staff : student ratio at any stage during your visit to Blackwood Special Schools Outdoor Education Centre. Please also be aware that due to unforseen circumstances programs may be modified. So while Activities that have not been approved by School Councils & Principals will not be conducted – some activities may be implemented at different times or on different days during your School’s visit to Blackwood Special Schools Outdoor Education Centre. Thank you.
Map References:Topographical VicMaps (All Grid References given are off the Trentham Map)
Map:Trentham
Map No.:7723 – 2 – 3
Scale:1:25,000
Edition:1st Edition 1994
BlackwoodMelways Reference – Edition 29 (2002) / Map 609 E 11
VicRoads Map Reference – Edition 4 / State Map / Map 59 F 9
Town Map / Map 290 G 4
Topographical Grid Reference / GR 6149
Accommodation Sites:Tick (left hand side) Chart below to indicate which Accommodation Site you will use during your visit to
Blackwood Special Schools Outdoor Education Centre.
VicRoads Map – Edition 4 / ACCOMMODATION SITE / ADDRESS / PHONE No. / Melways Ref
Edition 29 (2002) / State Map
Reference / Town Map
Reference / Topographic
Grid Ref
BSSOECSchool / 1015 Greendale – Trentham Rd, Blackwood, 3458 / 5368-6555 / Map 609 E 11 / Map 59 F 9 / Map 290 G 3 / GR 616486
BSSOEC Residence / 4 Terrill Street, Blackwood, 3458 / 5368-6576 / Map 609 E 11 / Map 59 F 9 / Map 290 G 3 / GR 616490
BSSOEC Tent Shelter / 1015 Greendale – Trentham Rd, Blackwood, 3458 / 5368-6383 / Map 609 E 11 / Map 59 F 9 / Map 290 G 4 / GR 615485
Activity Site:
ACTIVITY / LOCATION / TOPOGRAPHICAL GRID REFERENCEWacky’s Initiative Challenge / The Imagination Trail / GR 615485
The Committee have assessed the roads, facilities, surrounds and buildings that they will utilise during the Blackwood Super Ride and have developed the following Plan.
A qualitative measure of consequence or impact has been utilised as follows.
DESCRIPTOR / DETAILSinsignificant / No injuries, low financial loss. Inconsequential or no damage
Little or no disruption to public/infrastructure
minor / First aid treatment on site Some damage
Some disruption to public Some financial loss
moderate / Medical treatment required Some hospitalisation
Insufficient resources (human/material)
Moderate damage Moderate disruption to public High financial loss
major / Extensive injuries Significant hospitalisation Fatalities
Extensive support/emergency personnel required
Significant damage Significant disruption to public Major financial loss
A qualitative measure of the likelihood of the occurrence happening is:-
DESCRIPTOR / DETAILSAlmost certain / The event is expected to occur in most circumstances
Likely / The event will probably occur in most circumstances
Unlikely / The event could occur at some time
Rare / The event will only occur in exceptional circumstances.
A qualitative measure of risk will be High Risk – Moderate risk and Low risk.
Based on the likelihood and consequence analysis.
CONSEQUENCESLIKELIHOOD / Insignificant / Minor / Moderate / Major
Almost certain / M / M / H / H
Likely / M / M / M / H
Unlikely / L / L / L / M
Rare / L / L / L / M
REMEMBER:That while this Risk Management Plan identifies Risks in relation to student participation they
also apply to staff in all ‘Identified Risk Categories.’
Identified Risk Category / Risk Description / Existing Controls / Rating / Treatment Priority[1] / Action Plan Mitigation Strategy / Responsible Person / TreatmentWhat is the risk area, activity, event, situation or parameters? / Describe the risk event, cause/s and consequence/s / Describe any existing policy, procedure, practice or device that acts to minimise a particular risk / Effectiveness of existing controls / Risk Consequences / Risk Likelihood / If control effectiveness is poor or unknown provide further treatment / Plan to be implemented to minimise risk / Who is responsible to minimise & manage risk if situation arises? / For those risks requiring treatment in addition to the existing controls. List:
What will be done?
When will it happen?
A Student becomes lost during the activity / During the activity a student walks off the Imagination Trail and becomes lost within the township of Blackwood or the Wombat or Lerderderg State Forests / At the beginning of the activity students are informed to NEVER walk off the Imagination Trail / Satisfactory
Poor
Unknown / Major
Moderate
Minor
Insignificant / Almost certain
Likely
Unlikely
Rare / High
Medium
Low / Students are to be fully supervised throughout the entire activity / Staff from Individual Schools
Blackwood Staff / The activity will be stopped immediately
Students brought together
Appropriate treatment will be implemented
Search Initiated
If required school, parents, D of E, Emergency Services & President notified
A student is lost / It is clearly explained to students that if they are lost they are to:-
STOP, SIT DOWN & WAIT until a staff member finds them / Satisfactory
Poor
Unknown / Major
Moderate
Minor
Insignificant / Almost certain
Likely
Unlikely
Rare / High
Medium
Low / Students are to be fully supervised throughout the entire activity / Staff from Individual Schools
Blackwood Staff / The activity will be stopped immediately
Students brought together
Appropriate treatment will be implemented
Search Initiated
School, parents, D of E, Emergency Services & President notified
A Student becomes injured as a result of running / Students decide it is a good idea to run while on the Imagination Trail – maybe they have found something interesting, the end is in sight or they want to race / During the activity instruction it is clearly explained to the students that under no circumstances are they to run while participating in Wacky’s Initiative Challenge / Satisfactory
Poor
Unknown / Major
Moderate
Minor
Insignificant / Almost certain
Likely
Unlikely
Rare / High
Medium
Low / Students are to be fully supervised throughout the entire activity / Staff from Individual Schools
Blackwood Staff / The activity will be stopped immediately
Students brought together
Appropriate treatment will be implemented
If required school, parents, D of E, Emergency Services & President notified
A Student falls over on the undulating ground causing injury / During the excitement of the activity a student moves about without full consideration for the surrounding & unfamiliar environment / Students are reminded that they are in bush & while the Trail is sealed some activities are conducted on bush tracks
They are to be aware of the environment at all times / Satisfactory
Poor
Unknown / Major
Moderate
Minor
Insignificant / Almost certain
Likely
Unlikely
Rare / High
Medium
Low / Students are to be fully supervised throughout the entire activity / Staff from Individual Schools
Blackwood Staff / Students will be stopped immediately
Appropriate treatment will be implemented
Student isolated from the group & under strict staff supervision if they continue to run
Lifting / Incorrect or unsafe lifting techniques are implemented by students during some activities during Wacky’s Initiative Challenge / Safe lifting techniques are demonstrated to students during individual activity introductions
Correct & safe spotting techniques are demonstrated during introductions / Satisfactory
Poor
Unknown / Major
Moderate
Minor
Insignificant / Almost certain
Likely
Unlikely
Rare / High
Medium
Low / Students are to be fully supervised throughout the entire activity / Staff from Individual Schools
Blackwood Staff / Students brought together
Safe lifting & spotting techniques demonstrated to the group
If students cannot safely implement spotting & lifting techniques, the activity will be stopped & group moved to next activity
Sunburn / Students &/or Staff Members are sunburnt during the activity / All students & staff are reminded to Slip, Slop, Slap prior to the Activity especially during Summer, Autumn & Spring
Everyone is to wear a hat during the Activity
Sunscreen to be applied before & during a walk & as required / Satisfactory
Poor
Unknown / Major
Moderate
Minor
Insignificant / Almost certain
Likely
Unlikely
Rare / High
Medium
Low / Students are to be fully supervised throughout the entire activity / Staff from Individual Schools
Blackwood Staff / Stop the Group
Sit down in a shady spot & apply Sunscreen
Get everyone to have a drink
Appropriate treatment will
be implemented if required
A student lacks interest in the activity / A Student becomes disinterested in the activity and distracts other students which can lead to injury towards or frustration from the other student/s / Supervision
Student is isolated from the group until he/she is willing to participate in a safe & appropriate manner / Satisfactory
Poor
Unknown / Major
Moderate
Minor
Insignificant / Almost certain
Likely
Unlikely
Rare / High
Medium
Low / Students are to be fully supervised throughout the entire activity / Staff from Individual Schools
Blackwood Staff / Student isolated from others within the group
Staff Member talks to student to gain an understanding of their behaviour
Student & Staff Member work together to continue & complete the activity
Impatience / Students are impatient during Wacky’s Initiative Challenge / Students are informed that Wacky’s Initiative Challenge is a team activity and that everyone must help & support the entire group throughout the Activity / Satisfactory
Poor
Unknown / Major
Moderate
Minor
Insignificant / Almost certain
Likely
Unlikely
Rare / High
Medium
Low / Students are to be fully supervised throughout the entire activity / Staff from Individual Schools
Blackwood Staff / Students informed that they MUST work together at all times
If students continue to be impatient they will be isolated from the group
Activity Equipment Unsafe / The equipment used to implement the activity is unsafe & may cause injury / Each activity is set up by Blackwood Staff prior to implementation
The activity is fully assessed by Blackwood Staff during set up
If an activity is deemed unsafe or in need of repairs this activity is not presented as part of the Initiative Challenge
When not in use activity equipment is stored in a safe place / Satisfactory
Poor
Unknown / Major
Moderate
Minor
Insignificant / Almost certain
Likely
Unlikely
Rare / High
Medium
Low / Individual Activity Sites & Equipment fully inspected by Blackwood Staff during Activity set up
Students are to be fully supervised throughout the entire activity / Blackwood Staff / If an activity is found to be unsafe or in need or repairs / maintenance than this activity will not be set up presented to students until repairs / maintenance on the activity are completed and the activity is once again safe
Falling / During the excitement of the activity a student is dropped due to unsafe support from with the student group / Students are reminded that all activities presented during Wacky’s Initiative Challenge are teamwork activities and that at all times the group MUST work together to support, encourage & assist each other to safely complete each individual activity / Satisfactory
Poor
Unknown / Major
Moderate
Minor
Insignificant / Almost certain
Likely
Unlikely
Rare / High
Medium
Low / Students are to be fully supervised throughout the entire activity / Staff from Individual Schools
Blackwood Staff / Students brought together
Safe lifting & spotting techniques demonstrated to the group
Teamwork discussed
If students cannot safely implement spotting & lifting techniques, the activity will be stopped & group moved to next activity
Inappropriate Activity Presented / Not all activities within Wacky’s Initiative Challenge are suitable for every group of students & an unsuitable activity is presented to a group / Blackwood Staff are to make an assessment of the students abilities – through discussion with school staff & prior activities - & present correct & appropriate activities within Wacky’s Initiative Challenge suitable to the students abilities / Satisfactory
Poor
Unknown / Major
Moderate
Minor
Insignificant / Almost certain
Likely
Unlikely
Rare / High
Medium
Low / Students are to be fully supervised throughout the entire activity / Blackwood Staff / Blackwood Staff are to set up appropriate activities for the students
If while implementing Wacky’s Initiative Challenge a specific activity is thought to be inappropriate for the group, then that activity will not be presented to the group
Immature Students or Groups / A student, group of students or staff member/s are put at risk due to the immaturity of individual or a group of individuals within the group participating in Wacky’s Initiative Challenge / Wacky’s Initiative Challenge is only offered to older groups of students with a focus of developing teamwork within the group
Concepts of teamwork, initiative, communication & leadership skills are discussed with the group prior to activity implementation
The concept of ‘Challenge by Choice’ – where individuals have the option of supporting an activity by not personally completing the activity – is also discussed & highlighted to the entire group prior to activity implementation
The group is encouraged to support, motivate & assist everyone to complete each activity presented within Wacky’s Initiative Challenge within a safe & supportive team environment / Satisfactory
Poor
Unknown / Major
Moderate
Minor
Insignificant / Almost certain
Likely
Unlikely
Rare / High
Medium
Low / Students are to be fully supervised throughout the entire activity / Blackwood Staff / Stop the Group
Openly discuss the concepts of teamwork, initiative, communication & leadership skills with the group
Highlight that if the student/s continue to act immaturely the entire activity will be stopped 7 no-one will participate in Wacky’s Initiative Challenge
Student/s isolated from others within the group
Staff Member talks to student to gain an understanding of their behaviour
Student & Staff Member work together to continue & complete the activity
Activity is stopped & packed up
Risk Treatment Priority Table
Use the table below to decide the overall risk rating and represent the priority of the each risk for treatment.
Consequences / Major / A Student becomes lost during the activityActivity Equipment Unsafe / Lifting
Falling
Moderate / Sunburn
Inappropriate Activity Presented
Immature students or groups
Minor / Impatience / A Student becomes injured as a result of running
A Student falls over on the undulating ground causing injury
A student lacks interest in the activity
Insignificant
Rare / Unlikely / Likely / Almost certain
Likelihood
Treat / Monitor
Blackwood Special Schools Outdoor Education Centre – Risk Management Plans
[1] Use the Risk Treatment Priority Table at the end of this document to determine the treatment priority.