I.  Call to Order

II.  Roll Call – Hannah Rowe

Name / Attendance / Proxy
Amy Guilfoyle – President / ✓
Mary Gutierrez – Past President
Tim Perry – Vice President / ✓
Debbie Madden – Treasurer / ✓
Hannah Rowe – Secretary / ✓
Bruce Hasbrouck – Parliamentarian / ✓
Teri Hasbrouck – Administrator / ✓
Hannah Rowe – Central Chapter / ✓
Stan Stokes – Northeast Chapter / ✓
Chasidy Hobbs – Northwest Chapter
Ryan Goldman – South Chapter / ✓
Arielle Poulos – Southwest Chapter / ✓
Echo Gates – Tallahassee Chapter / ✓ (12:05)
Tina Fritz – Tampa Bay Chapter / ✓
Susan Mason – Treasure Coast Chapter / ✓
Todd Hodgson – At Large Member / ✓
Elva Peppers – At Large Member / ✓

III.  Approve May Meeting Minutes

Debbie moved to approve the minutes, Arielle seconded. No abstentions. Motion passes. (Echo joined after the vote.)

IV.  Treasurer’s Report

Wells Fargo: $20,072.05

Bank United: $25,350.14

Expenses included the administrative fee, and a bank charge of $169. Bruce noted the MemberClicks bill will be paid today.

V.  Secretary’s Report

Nothing to report.

Amy noted we now have the board book to get started. Bruce can provide the updated Tampa Bay book which is now an online resource on OneNote. He will provide login info to Amy and Hannah.

VI.  Vice President’s Report

Nothing to report.

VII.  President’s Report

·  Sponsorship – A potential sponsor approached Amy about a statewide sponsorship. Amy wondered if this would be something we could facilitate given the variance in chapter sponsorship costs. Hannah suggested we add together the cost for the annual sponsorship of each chapter, minus perhaps a 10% discount for sponsoring all chapters. Everyone to discuss the potential such an arrangement with their chapters.

·  Membership – Debbie asked if the details of the cash giveaway had been included on our website. 3 x $100 prizes for renewal of membership and conference attendance – must be present to win. Teri will add to website.

·  Board Book/New Chapter Director Toolkit – discussed above.

VIII. Administrator’s Report

·  Teri noted we currently have 836 FAEP members, and 66 NAEP members. There were 17 new members who signed up, and 24 expired renewals.

IX.  Old Business

·  Gainesville Chapter – Amy is still working on this. Potential member interest may be below the level to maintain a chapter currently.

·  Conference Update – Elva noted the committee are still working on speaker bios. They should come out soon. The committee have sold some booths already, and will start to assign locations soon. The main issue is a push for sponsors. Existing Tallahassee sponsors get a discount. Help from chapters would be appreciated, perhaps from existing chapter sponsor pools. The committee are looking to do a phone bank and spend morning making calls. They will re-distribute the conference flyer for inclusion ay local events.

·  2018 Conference host – Both CFAEP and SFAEP are interested in putting on the FAEP conference. Amy asked that both chapters prepare a proposal document, due Aug 4th which would be voted on at the August meeting. However, the NAEP conference is due to be held in 2019 and they are looking for a Florida host so this could provide a solution. CFAEP and SFAEP to discuss with their boards.

·  NAEP July Retreat, Social, and Board Meeting – July 2017 Board Meeting and Chapter Retreat. Friday, July 21 and Saturday, July 22 - Meeting location: Stanley Consultants, 1641 Worthington Road, Suite 400, West Palm Beach, FL 33409

Schedule:

i.  Informal dinner on Thursday, July 20

ii.  Chapter Retreat on Friday, July 21 (expected to be from 8:30am-4pm)

iii.  Social outing with Florida AEP on Friday, July 21 (expected start time is 5:30pm)

iv.  Board Meeting on Saturday, July 22 (expected to be from 8am-3pm)

NAEP has secured a sleeping room block at the Hilton Garden Inn. NAEP has rate of $99.00 per night which is good. The hotel is in the same parking lot as the Stanley offices and it is very walkable. http://hiltongardeninn.hilton.com/en/gi/groups/personalized/P/PBIPBGI-NAE-20170720/index.jhtml?WT.mc_id=POG

X.  New Business

·  NAEP Conference – NAEP conference is due to be held in 2019 and they are looking for a Florida host. CFAEP and SFAEP to discuss with their boards. Any other chapters who may be interested to discuss with their boards also.

·  Newsletter – June 30th deadline for the next issue. Please provide all info to Teri.

XI.  Chapter Discussions (as time permits)

·  Treasure Coast – Susan Mason– The chapter is co-sponsorship the NAEP social event. The chapter are currently working on updating their by-laws.

·  Central – Hannah Rowe – CFAEP just had their BOD elections. Flormari Blackburn, Victoria Colangelo, Todd Hodgson, and Kelley Samuels were elected. Our next event is a joint social with META on July 12th.

·  Northeast – Stan Stokes – The chapter held their June social last week. Next month, on July 20th a luncheon speaker from the Jacksonville Marine Science Center will talk about great white shark research.

·  Northwest – Chasidy Fisher Hobbs

·  Southwest – Arielle Poulos – The chapters next event will have a speaker discuss fisheries and sharks associated with the everglades restoration program.

·  South – Ryan Goldman – Two BOD positions stepped down – Erik Neugaard and Kate Davis. Their new president is Melissa O’Connor and John Abbot is Secretary. Their next event is a June presentation.

·  Tallahassee – Echo Gates – The chapter have their BOD meeting this Wednesday 21st followed by a luncheon at Beef 'O' Brady's on July 12th.

·  Tampa Bay – Tina Fritz – Tampa Bay have a joint luncheon with ASCE this Wednesday 21st. There is no social this month. They also have a Women in STEM event coming up on August 24th.

XII.  Upcoming Meeting – July 17

XIII.  Review Action Items (if any)

·  Bruce can provide the updated Tampa Bay book which is now an online resource on OneNote. He will provide login info to Amy and Hannah.

·  Teri will add details of the cash giveaway to website.

·  All – Discuss the potential for statewide sponsorship at each chapters annual sponsorship rate, minus 10-15%.

·  Hannah and Amy will work on the board book.

·  All – Help with conference sponsorship would be appreciated.

·  CFAEP and SFAEP to discuss NAEP/FAEP conferences with their boards and consider preparing a proposal for the FAEP conference.

·  All – Confirm if there is any other interest in hosting the NAEP conference.

·  All – Consider attending the NAEP July Retreat, Social, and Board Meeting.

·  All – Please provide any newsletter articles to Teri by June 30th.

XIV.  Adjournment