Student Employment Procedures

If you need help in any step of the process, please contact

Dana Christensen

Faculty Affairs & Fletcher Payroll Coordinator

Fletcher Office of Administration and Finance

Cabot Room 405

617-627-3080

Rules and Regulations

  • You cannot begin employment before your I-9 has been verified
  • Please do not accumulate hours over multiple weeks
  • It is recommended that students not work more than 20 hours while classes are in session, but can work up to full-time (forty hours) during breaks
  • F-1 visa holders may not work more than 20 hours while classes are in session
  • Students can be hired on as a temporary employee after graduation as long as they are eligible to work in the US

Obtaining a Social Security Number

1)Go to the Registar’s Office in Goddard Rm 212 (Reiko Morris) to obtain an “Evidence of On-Campus Employment” form. She can also help find your SEVIS ID number (I-20 Certificate of Eligibility of Nonimmigrant F-1 Status) to complete the form.

2)Complete form with supervisor or Payroll Coordinator in Cabot 405 (Dana Christensen).

3)Return form to Reiko Morris for her signature as the International Student Advisor and an official office seal. She will also give the student a SSN application and SSN Cambridge office location and hours.

4)The following items are needed to bring along to the local SSN Cambridge office (10 Fawcett St #1):

  1. Original I-20
  2. Passport with an F-1 stamp
  3. On-Campus Employment form
  4. I-94 printouts
  5. SSN Application

5)Once you obtain your SSN, report back to Reiko Morrisso she can enter it into the system.

6)The SSN is available in the system the next day, so please let Dana Christensen know when Step 5 has been completed.

7)Continue on the next section “If you already have a Social Security Number”.

If you already have a Social Security Number

1)Please provide the following to Dana Christensen by the ePAFworksheet (in her office) or by email. She will enter the info into the payroll system (ePAF) once approval by your supervisor has been obtained:

  1. Name
  2. Student ID number
  3. Title/position
  4. Effective date
  5. Pay rate (per hour, semi-monthly or lump sum – it is up to the student and supervisor how student chooses to get paid)
  6. Payment method: Hourly/Semi-monthly/Lump sum
  7. Dept ID (account that the position will be paid from)

2)If you are new to the payroll system, then you will receive an email from the Human Resources Service Center with a link to complete the following information:

  1. Direct deposit banking information (Tufts only allows direct deposit, no paper checks except for the first payment)
  2. W-4 tax form
  3. I-9 Employment Eligibility Form

3)Once the online portion is completed, you will need to bring your I-9 document(s) from the eligible list to Student Services in Tufts Shared Services for your I-9 verificationat 62R Talbot Ave (small grey-blue and white metal building set back from street). Please review the list of allowable documents before you arrive. There are no exceptionsfor this step in the process.

Reporting Hours & Getting Paid

1)You can report hours either by paper form or by email (please list supervisor/title/pay rate/Dept ID, if available) with supervisor approval.

2)Hours are due for the prior week byMonday at 2:00pm.

3)Timesheets are available in the Fletcher Office of Admin and Finance, Cabot 405.

4)Payment will be via direct deposit every Friday for weekly employees, and on the 15th and 30thof the month for semi-monthly employees.

5)The FIRST payment when you are put on to payroll will be via paper check. Checkswill either be mailed to your local address on file or will be sent to the Fletcher Office of Admin and Finance, Cabot 405.

Whom to Contact with Payroll and Hiring Issues

  • First check the Employee Self-Service website to view your paycheck detail: hr.tufts.edu/eserve/
  • If you have taxordirect depositissues, please contact Tufts Shared Services at: Email: , 617-627-7000 or 62R Talbot Ave
  • If there are hours or pay rateissues, please contact Dana Christensen (info listed at top of page)