Idukki District Co-Operative Bank Ltd

IDUKKI DISTRICT CO-OPERATIVE BANK LTD.

Idukki District Co-operative Bank Ltd.

Head Office : Idukki

P.B. No.2. Idukki Colony P.O.-685 602

DOCUMENT FOR EMPANELMENT OF CONTRACTORS FOR

ALL INTERIOR AND AIR CONDITIONING WORKS OF

ADIMALI MAIN BRANCH AND UPCOMING

WORKS OF HEAD OFFICE AND BRANCHES

PART A / Eligibility Criteria for Empanelment
PART B / Tender Document for Interior Works of Adimaly Main Branch
PART C / Tender Documents for Air Conditioning works of Adimaly Main Branch

PART - A

Eligibility Criteria for Empanelment

EMPANELMENT OF INTERIOR CONTRACTORS FOR ALL INTERIOR WORKS INCLUDING INTERIOR CARPENTRY, FALSE CEILING, GLASS WORK, ELECTRIFICATION, GLASS WORK AND AIRCONDITIONING WORKS

Tender for Empanelment of Interior Carpentry, False Ceiling and Glass Work,Air Conditioning & Electrification Works of Bank Buildings

Technical Proposal

Tender inviting Authority / The General Manager,
Idukki District Co-operative Bank
Ltd, Idukki
a / Date of Tender / 20/11/2015
b / Date of sale of Tender documents / 21/11/2015 to 04/12/2015
c / Tender submission last date and time / 4/12/2015 5 pm
d / Date, time and place of opening of tender / Opening of Technical bid at 11 am and commercial bid at3pm respectively at Head Office of the Bank on 5/12/2015
e / Tender Submission / Filled tender form and documents enclosed signed by the contractor in all pages should be submitted
f / Validity of tender / 1 year from the date of opening of tender

Issue Letter

Name of work : Empanelment of interior carpentry,

false ceiling, Glass work, air conditioning and Electrification of Bank building

This tender document is issued to :

Name :

Address :

Date of sale :

Contractor General Manager

Name of the firm: ……………………………….

Address:

E-mail: Phone No:

Mobile No. Fax No.

IDUKKI DISTRICT CO-OPERATIVE BANK LTD.

The General Manager

Idukki District Co-operative Bank Ltd.,

Head Office, Idukki.

Dear Sir,

Sub: FORM OF APPLICATION FOR EMPANELMENT OF INTERIOR CONTRACTORS

I/We have read and understood the press notice for qualifications and instructions to the Applicants. I/We do hereby declare that the information furnished in the Performa and in the supplementary sheets is correct to the best of my/our knowledge and belief.

Encl: Supplementary sheets Nos.:

Yours faithfully,

Signature of the applicant

Name:

Designation:

Address: //Seal//

IDUKKI DISTRICT CO-OPERATIVE BANK LTD.

INSTRUCTIONS TO APPLICANT

Intending Applicants are required to submit their applications in the prescribed format and with full particulars giving details about their organization, experience, technical personnel in their organization. The application is to be submitted in the prescribed format

The INTERIOR CONTRACTORS should provide proper documentary proof in support of satisfactory completion of works in terms of Letter of award, Completion certificate from the clients indicating the date of commencement, date of completion estimated actual cost of execution of the work, Qualification of Key person. Applicants have to produce original document to verify the same, failing which are liable to be rejected.

While deciding upon the EMPANELMENT of Interior Contractor, emphasis will be given on the ability and competence of applicants to do good quality works within the specified time schedule and in close co-ordination with other agencies.

Each page of the application shall be signed by the Applicant. The application shall be signed by person / persons on behalf of the organization having necessary authorization / Power of Attorney to do so.

If the space in this form is insufficient for furnishing full details, such information may be continued on separate sheets of paper, stating therein the part of the form and serial number. Separate sheets shall be used for each part and a proper reference with page number must be indicated in the main form of application.

Applications containing false and/or inadequate information are liable for rejection. Clarifications, if any required, may be obtained from ICM Department (Contact persons on Tel No.8547885169)The minimum general Pre qualification criteria shall be as stipulated in this form of application. However, mere fulfillment of minimum eligibility criteria will not entitle for empanelment as empanelment will be done after taking into account various parameters including receipt of satisfactory reports from clients. The firms shall not have any discouraging / adverse report against their past performance.

Interior Contractors Empanelled as per the advertisement dated 02/08/2015 in Malayala Manorama Daily and Indian Express Daily are exempted from submitting Part A

Technically qualified bidders(Part A) shall only be allowed to participate in the Commercial Bid

Technical and Commercial bid shall be submitted in separate envelopes

Decision of the Bank in regard to empanelment of INTERIOR CONTRACTORS shall be final. The Bank reserves the right to reject any or all applications without

assigning any reason thereto.

Minimum eligibility Criteria for Empanelment

a) The Contractor shall have minimum 5 years experience in the field of interior construction / institutional /Banking and Financial Institutions and Government Offices with all services.

b) The technical set up with adequate organizational structure shall consist of qualified engineers, skilled staff having knowledge and experience to execute the Turnkey projects of Interior structures and staff along with associates, if any to execute work of such nature and magnitude.

The firm must have minimum experience of having successfully completed during last 5 years

i) at least 3 projects costing minimum Rs. 20 lacs each out of which at least one work should be in Kerala

 The expression project shall mean the projects relating to institutional / commercial / residential building where the construction of structure and services of work for ensuring overall quality of work.

 The INTERIOR CONTRACTORS should provide proper documentary proof in support of satisfactory completion of similar works in terms of Letter of award, Completion certificate from the clients indicating the date of commencement, date of completion estimated actual cost of execution of the work. Applicants have to produce original document to verify the same, failing which are liable to reject.

The firm shall have adequate organizational structure having service of qualified Architects, engineers, specialists, other technical officials and staff along with associates if any to execute work of such nature and magnitude.

The firm should preferably have experience in handling projects rendering INTERIOR CONTRACTS of Govt. /Public Sector Undertakings/ Nationalized Banks/Commercial Banks

The firm should have a proper office infrastructure preferably in Kerala.

A committee comprising Bank’s representative will visit the selected work executed by the firms. The visit is to ascertain quality, workmanship ability of the contracting firm.

IDUKKI DISTRICT CO-OPERATIVE BANK LTD.

Part – 1 : Basic Information

a) Information has to be filled up specifically in this form only. Do not write remark “As indicated in Brochure or as enclosed” unless asked for by the Bank .

b) Documentary evidence etc has to be enclosed.

1. / Name of the Applicant and address of the
Registered office.
Phone No.
Fax No.
E-mail Address
Mobile No.
Website, if any
2.
(a) / Year of establishment
(Enclose documentary evidence)
(b) / No. of years of experience in the relevant field
(Minimum experience required is 5 years in
relevant field)
3 / Type of the organization (Whether sole
proprietorship, Partnership, Private Ltd. or Co- operative body etc.)
4. / Name of the Proprietor/Partners/Directors of
Applicant with address and phone Numbers.
(a)
(b)
(c)
(d)
5. / Details of registration – Whether Partnership firm, Bank, etc.
Name of Registering Authority, Date and
Registration number.
6. / Details of Registrations with the relevant trade license/local body, Registration No Date (Copy of relevant document to be attached)
7. / Name and Address of the Banker

IDUKKI DISTRICT CO-OPERATIVE BANK LTD.

8. / Whether an assessee of Income Tax. If so mention Permanent Account Number. (Enclose documentary evidence)
9. / Please mention Service Tax Registration No.
(Enclose documentary evidence)
10. / Furnish details of Consultant /Specialist whose services are generally availed by the applicant
a) Architect
b) Interior Consultant c)
11. / Furnish details of Office infrastructure at Main
Office
a) Carpet Area of office
b) No. of Interior Designer c) No. of Draftsman.
d) Carpenters
e) Skilled labourers

Signature of Applicant

IDUKKI DISTRICT CO-OPERATIVE BANK LTD.

Part 2 : Work capability and previous experience.

List of important Projects executed under Interior contract/services of the Applicant during last 5 years each costing Rs. 5 lacs and above.

Sr.
No. / Name of the Project
mentioning all features, scope of services and location / Name full postal
address of the owner and Phone No. / Total Final value of work
(Rs.)
1 / 2 / 3 / 4

Part 3 : Technical personnel and special experience.

1. List of technical personnel employed under Applicant’s Firm, giving details about their technical qualifications & experience in the Applicant’s establishment.

Sr.
No. / Name / Age / Qualifications / Experience / Nature of works
handled / No. of years
in the
organisation
1 / 2 / 3 / 4 / 5 / 6 / 7
1 / Main Office
2 / Other Office, if any

Signature of the Applicant with Seal

SECTION – 1

TENDER FORM

FROM

DEAR SIR,

SUB: PROPOSED OFFICE INTERIOR FOR.

With reference to the quotation invited by you for the above-proposed work, we write this after having:

a. Examined the tender documents relating to the Proposed Office Interiors(Air conditioning works) for…………..

b. Visited and examined the site of the proposed works and ;

c. Acquired the requisite information as affecting the tender invited by you.

We the undersigned, hereby offer to construct, execute, complete and maintain the proposed work in strict accordance with the contract document for the consideration to be calculated in the terms of the priced schedule of quantities.

We recognise that the work has to be completed within the time specified in the schedule of work as 12 weeks. We undertake to complete and deliver the whole of the works in accordance with the schedule of work forming part of the contract. We further undertake that on failure to complete the whole of the work within the period of the said schedule of Work subject to the conditions of the contract relating to the extension in time, we shall pay to the client, the sum named, in the annexure to the conditions of contract as “Agreed Liquidated Damages” for the period during which the work shall remain incomplete.

We do agree to pay a sum 1% of contract value in the form of demand draft at the time signing the contract document within 5 days of the acceptance of the tender, being the initial security deposit for the due performance of the contract.

We further agree to the deduction of 5% from interim payments as retention money percentage.

We confirm, we have studied all the conditions and the factors affecting or bearing upon this work before filling this tender.

Your’s faithfully,

( SIGNATURE )

Name of the partners of the firm.

Name of the person having power – of – Attorney to sign the contract.

Name/s of the bank/s in which the contractor maintain the accounts.

EARNEST MONEY RECEIPT NO.

DATE

(SIGNATURE )

PART - B

TENDER DOCUMENTS OF INTERIOR WORKS OF

IDUKKI DISTRICT CO-OPERATIVE BANK

ADIMALY MAIN BRANCH

Price of the tender document (to be paid by the Tenderer) Price Rs. 6250/-

CONTENTS

SECTION I : TENDER FORM

SECTION II : GENERAL INSTRUCTIONS TO TENDERERS

SECTION III : GENERAL CONDITIONS OF CONTRACT

SECTION IV : SPECIAL CONDITIONS AND SCHEDULE OF QUANTITIES.

SECTION – 1

TENDER FORM

From

The General Manager,

Idukki District Co-operative Bank,

Idukki Colony P.O - 685602

Dear Sir,

SUB: PROPOSED OFFICE INTERIOR FOR.

With reference to the quotation invited by you for the above-proposed work, we write this after having:

a. Examined the tender documents relating to the Proposed Office Interiors(Air conditioning works) for ......

b. Visited and examined the site of the proposed works and ;

c. Acquired the requisite information as affecting the tender invited by you.

We further agree to the deduction of 5% from interim payments as retention money percentage.

We confirm, we have studied all the conditions and the factors affecting or bearing upon this work before filling this tender.

Your’s faithfully,

( SIGNATURE )

Name of the partners of the firm.

Name of the person having power – of – Attorney to sign the contract.

Name/s of the bank/s in which the contractor maintain the accounts.

EARNEST MONEY RECEIPT NO.

DATE

(SIGNATURE )

SECTION II

GENERAL INSTRUCTIONS TO TENDERERS

Sealed tenders should be addressed to: The General Manager,

Idukki District Co-operative Bank,

Idukki Colony P.O - 685602

The tender shall reach the client’s office not latter than on 04/12/2015, 5 pm

Opening of Technical bid at 11 am and commercial bid at 3 pm respectively at Head Office of the Bank on 05/12/2015

Drawings may be inspected at the Bank on all working days during working hours.

The Bank do not bind themselves to accept the lowest or any tenders and reserve to themselves the right to accept or reject any or all of the tenders.

Each tender document is required to be signed by the person submitting the tender in token of his having acquainted himself with the General Conditions of the Contract, General Specifications, Special conditions etc. as laid down.