B7

Youth Consultation Service

Policy and Procedure for HoldingDD Program Team Meetings

Applicability: All YCS Programs for Developmentally Disabled Consumers

Policy: All consumers participating in a YCS Program for developmentally disabled consumers shall participate in interdisciplinary team meetings to address current progress on individual service plan goals.

Procedure:

1.InYCS DD Sawtelle Residence Programs, program meetings shall be scheduled as follows:

  1. Monthly Rounds
  2. The Program Administrator, Personal Assistant Supervisor or Behavior Support Supervisor, and all available Personal Assistants shall participate in program rounds.
  3. The Program Nurse should participate in at least one meeting per month.
  4. The Behaviorist should participate in at least one meeting per month.
  5. Program rounds consist of general discussion regarding all consumers and program issues.
  6. The meeting minutes and a list of attendees is documented and maintained in the weekly rounds binder.
  7. Quarterly Interdisciplinary Team (IDT) meetings
  8. When agreeable by the consumer, IDT meetings will be held at least quarterly.
  9. Participation includes the Program Administrator, Personal Assistant Supervisor or Behavioral Assistant, and all available Personal Assistants.
  10. The Program Nurse and Behaviorist shall attend if available.
  11. DDD Case Manager,Parent/Guardian (if appropriate), and Consumer shall be invited to attend.
  12. All program and follow-up that is discussed during the Interdisciplinary Team meeting shall be documented on the IDT Follow-up Form (Attachment A).
  13. All team members that participate in the IDT Team meeting shall acknowledge participation through signing the IDT Signature Sheet (Attachment B).

2.InYCS DD Sawtelle Homes and Sawtelle Hall Programs, program meetings shall be scheduled as follows:

  1. Twice Monthly rounds
  2. The Program Administrator, Program Nurse, Personal Assistant Supervisor or Behavioral Assistant, and all available Personal Assistants shall participate in rounds.
  3. Program rounds consist of general discussion of all consumers and program issues.
  4. The meeting minutes and a list of attendees is documented and maintained in the weekly rounds binder.
  5. Monthly Treatment Team meetings
  6. The Program Administrator, Nurse, Personal Assistant Supervisor or Behavioral Assistant, and all available Personal Assistants participate in this meeting.
  7. The Behaviorist should participate in at least one meeting per month.
  8. The DDD Case Manager, Parent/Guardian, and Consumer arewelcome to participate in the IDT meeting. Quarterly, the DDD worker and client’s Parent/Guardian receive an invitation to attend.
  9. All program and follow-up that is discussed during the Treatment Teamshall be documented through the integrated summary.
  10. All team members that participate in the meeting shall acknowledge participation through signing the Treatment Team Signature Sheet.

3.InYCS DD Sawtelle Home Care Programs, program meetings shall be scheduled as follows:

a.Rounds – every other month

i. The Program Administrator, Personal Assistant staff and

Behaviorist participate shall participate in rounds.

  1. This meeting may occur via a telephone conference.
  2. Program rounds consist of general discussion of all consumers and program issues.
  3. The meeting minutes and a list of attendees is documented and stored in the rounds binder.

b.IDT meetings - Quarterly

  1. The Program Administrator, Personal Assistant staff and Behaviorist participate in this meeting.
  2. The DDD Case Manager, Parent/Guardian, and Consumer are also invited to participate in the IDT meeting.
  3. The meeting will occur in the Consumer’s home, wherever possible.
  4. Anyone that can not attend in person shall be invited to attend by phone.
  5. All program and follow-up that is discussed during the Interdisciplinary team meeting shall be documented on the IDT Follow-up Form (Attachment A).
  6. All team members that participate in the IDT Team meeting shall acknowledge participation through signing the IDT Signature Sheet (Attachment B).

Attachments:

Attachment A- IDT Meeting Form

Attachment B- IDT Signature Sheet

Revised 3.28.141